Artwork Archive

4.9 (80)
Write a Review!
Inventory management software for organizations & artists

About Artwork Archive

Artwork Archive is an inventory management software designed to help artists, collectors, and businesses organize, document, and securely store artwork and collections in a centralized repository. It offers a dashboard, which assists users with managing stock, contacts, galleries, pricing, and sales and creating labels, invoices, and inventory lists.

Artwork Archive includes private rooms, which enables artists to create online collections of artwork and securely share them with clients, art dealers, or galleries. It offers a host of features such as location management, income and expense tracking, data migration, backup management, and more. Artists and collectors can create custom catalogs to record location, exhibition, and artwork details and monitor purchases.

Artwork Archive allows users to schedule reminders for upcoming exhibitions, create to-do lists, and export the data to iCal, Google Calendar, or Microsoft Outlook applications. Collectors can gain insight into the value of artwork and editions via charts and graphs. It also supports integration with WordPress, Squarespace, Wix, and other existing platforms to facilitate embedding of portfolios.


Key benefits of Artwork Archive

Cut down on data entry and run your art collection efficiently when you centralize all your collection details, images and financial documents within an intuitive art collection database.

Save time and get organized. Manage your art inventory, track locations, record purchases, donations and appraisals, log insurance and maintenance records, manage contacts, create reports and catalog images and documents.

Easily share your collection—create virtual exhibitions and share your artworks with the community.

Safely store all the information about your collection or gallery. Artwork Archive uses enterprise-level security and servers to bring you the highest level of encryption, security, and stability to protect your data.

Export your data into clean, downloadable files and professional reports. Have access to a team of support professionals on call.


Images

Artwork Archive Software - Artwork Archive recording key details
Artwork Archive Software - Artwork Archive organizing artworks
Artwork Archive Software - Artwork Archive inventory reports
Artwork Archive Software - Artwork Archive purchases & sales insight
View 5 more
Artwork Archive video
Artwork Archive Software - Artwork Archive recording key details
Artwork Archive Software - Artwork Archive organizing artworks
Artwork Archive Software - Artwork Archive inventory reports
Artwork Archive Software - Artwork Archive purchases & sales insight

Not sure about Artwork Archive? Compare with a popular alternative

Starting Price

US$8.00
month
US$65.00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

57
43

Integrations

4
1

Ease of Use

4.8 (80)
3.8 (4)

Value for Money

4.8 (80)
4.5 (4)

Customer Service

4.9 (80)
4.8 (4)
Green rating bars show the winning product based on the average rating and number of reviews.

Alternatives

Proficio and Proficio Elements

4.5
#1 Alternative to Artwork Archive
Proficio and Proficio Elements is a museum management software that helps organizations manage collections, exhibits,...

ArcGIS

4.6
#2 Alternative to Artwork Archive
ArcGIS by Esri is an integrated suite of geographic information system (GIS) software, providing a compliant platform...

Claris FileMaker

4.3
#3 Alternative to Artwork Archive
Claris FileMaker is a custom application development platform that allows businesses to create unique applications that...

Microsoft Excel

4.8
#4 Alternative to Artwork Archive
Excel is a spreadsheet management software program with data analysis tools to help users track and visualize data for...

Reviews

Overall rating

4.9 /5
(80)
Value for Money
4.8/5
Features
4.8/5
Ease of Use
4.8/5
Customer Support
4.9/5

Already have Artwork Archive?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 80
Gretchen
Overall rating
  • Industry: Arts & Crafts
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

So useful!

Reviewed on 2020/07/13

I'm a huge fan of the fact that I can keep track of expenses, sales, shows and competitions. Such...

I'm a huge fan of the fact that I can keep track of expenses, sales, shows and competitions. Such a life-saver!

Pros

I'm not an organized person, but Artwork Archive makes me seem like I am! I've found it especially helpful when I have multiple shows I'm applying for and I need to keep track of which paintings are going where. It's also awesome that I can integrate my portfolio with my web site.

Cons

I would love it if there was a way to divvy up my portfolio so I could do collection releases and have that sync with my web site... like have a separate gallery just for pieces painted during quarantine and then be able to do a release on my site that's separate from the main portfolio. Is that possible?

Response from Artwork Archive

We're so glad that you took the time to review us Gretchen, especially since your ask is definitely possible!

You can create separate Collections within your portfolio. Our users love that tool because you can create thematic groupings, collections for exhibits, and more.

You can also embed your entire portfolio or individual collections onto your website with just one link of code.

If you need help, please feel free to contact us at info[at]artworkarchive[dot]com!

Shelley
Overall rating
  • Industry: Arts & Crafts
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Review of Artwork Archive

Reviewed on 2020/07/14

Pros

It is a relational database that I can reports out for my boss who is an art collector with over 1500 works. It was easy to transfer via a CSV from his previous database (old, on a glorified xls with a fancy frontpage). I love the new Private Rooms which allow me to put together reports that don't need to be printed. Staff friendly and helpful even though they are on the other side of the world to me

Cons

There are some minor things that I have learned to live without. The reports can be a bit clunky and the titles on the reports when printing need to be more like a title. I would like to be able to get a report on the Condition of the artworks but there is a large jump in price which the boss doesn't see the value in (I do but he's the one paying).

Response from Artwork Archive

Thank you Shelley for the very thorough and informative review.

If you'd ever like to make the case to your boss for upgrading to the Organization level with the Condition reports, I am more than happy to help! It is such a helpful tool and we've received a lot of positive feedback on the maintenance tracking functionality.

sally
Overall rating
  • Industry: Arts & Crafts
  • Company size: Self Employed
  • Used Weekly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Fabulous inventory and organisational tool.

Reviewed on 2021/08/04

Super! A great help to keep me organised and having all the information in one place. Only touching...

Super! A great help to keep me organised and having all the information in one place. Only touching on the very many applications of this site, will investigate further!

Pros

Easy to load and to update with clear info as a record. Great to direct people to the site to view.

Cons

sizes of the artwork on the site is not proportional to the works making smaller pieces look more impressive than smaller ones and tall or wide pieces particularly not shown to their best.

Response from Artwork Archive

Thank you Sally for the review! We appreciate the feedback and will make sure it gets relayed to our product team. We're always looking to improve!

As you investigate the platform further, please don't hesitate to reach out with any questions.

-The Artwork Archive Team-

Lauren
Overall rating
  • Industry: Arts & Crafts
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Artwork Archive is a great tool for Academic Museums

Reviewed on 2022/11/08

Artwork Archive makes daily collections management tasks much easier and quicker than other...

Artwork Archive makes daily collections management tasks much easier and quicker than other programs I have used. The layout is very user-friendly, and the guest-view side of Artwork Archive looks amazing. As an academic museum, we have many undergraduate and graduate student workers come through, and this program is friendly enough that anyone can feel confident using it in no time.

Pros

This software is easy to learn and is a very user-friendly way to introduce collections management to student. I'm an undergraduate student, and this program is much easier to navigate than others my museum has used in the past. There are so many great features, and the Artwork Archive team is highly receptive to feedback to improve their product. I'm proud to be able to list my knowledge of Artwork Archive on my CV.

Cons

There are some categories that I wish could be added when labeling/categorizing your artwork. It is best set up for galleries or private artists at the moment, but they are expanding features to better serve museums all the time.

Response from Artwork Archive

Thanks for the review Lauren! We're always improving our platform for all of our users including museums. As collection management needs change in this digital era, we want to make sure our tools do as well!
- The Artwork Archive Team

Keasha
Overall rating
  • Industry: Museums & Institutions
  • Company size: 2–10 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best Archiving Solution for Small Museums

Reviewed on 2022/12/30

Artwork Archive is an elegant user-friendly platform with a highly functional and flexible set of...

Artwork Archive is an elegant user-friendly platform with a highly functional and flexible set of features. Managing our art inventory online with Artwork Archive, instead of being tethered to a desktop-based system, has been a much more practical and less expensive solution for our small museum. Artwork Archive will be easy for interns and new staff members to use, and they can work on projects remotely. Plus, the Artwork Archive team is very responsive and dedicated to evolving the platform based on user-generated feedback.

Pros

Artwork Archive offers a variety of well-designed features to address the collection management needs we had identified and some that we had not yet anticipated. The platform is flexible enough for us to adapt existing features to our museum’s specific needs.We are excited about sharing our current and past exhibitions online through Artwork Archive. The Private Rooms feature allows prospective funders, conservators, appraisers, and researchers to remotely view selected images and related documentation.Artwork Archive’s ability to store images as well as other forms of documentation has streamlined our museum’s collection management by allowing us to organize condition reports, appraisals, maintenance records, and conservation history all in one place.The location feature helps us manage incoming and outgoing exhibit inventory, document the dates when pieces are received at the museum and returned to the artist, report movement of art to and from storage, and track loaned artwork or pieces undergoing conservation off-site.

Cons

We haven’t encountered any real problems. I was going to mention wanting more control over the order of images when they’re uploaded. On a hunch, I went to the Resources tab on the Artwork Archive website, searched Help Docs, and found clear instructions for how to change the order of uploaded images. So much for the “cons.”

Response from Artwork Archive

Wow! Thank you for the thoughtful and glowing review, Keasha. We are thrilled to work with the MAAA team and are honored to help share out your incredible collection.

-The Artwork Archive Team

Showing 5 reviews of 80 Read all reviews

Artwork Archive FAQs

Below are some frequently asked questions for Artwork Archive.

Artwork Archive offers the following pricing plans:

  • Starting from: US$8.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Artwork Archive offers a free trial for 14 days. Plans can be paid monthly or annually. Plans are differentiated by features, number of artworks, locations and users needed. Collectors Starter - $6/month Plus - $12/month Premier - $19/month Organizations Standard - $29/month Plus - $59/month Enterprise - $139/month Artists Apprentice - $6/month Professionals - $12/month Master - $19/month

Artwork Archive has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Artwork Archive supports the following languages:

English

Artwork Archive supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Artwork Archive integrates with the following applications:

Microsoft Outlook, Squarespace, Wix, WordPress

Artwork Archive offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Artwork Archive.