Artwork Archive

Inventory management software for organizations & artists

4,9 /5 (36 reviews) Write a Review!

Artwork Archive Overview

What is Artwork Archive?

Artwork Archive is an inventory management software designed to help artists, collectors, and businesses organize, document, and securely store artwork and collections in a centralized repository. It offers a dashboard, which assists users with managing stock, contacts, galleries, pricing, and sales and creating labels, invoices, and inventory lists.

Artwork Archive includes private rooms, which enables artists to create online collections of artwork and securely share them with clients, art dealers, or galleries. It offers a host of features such as location management, income and expense tracking, data migration, backup management, and more. Artists and collectors can create custom catalogs to record location, exhibition, and artwork details and monitor purchases.

Artwork Archive allows users to schedule reminders for upcoming exhibitions, create to-do lists, and export the data to iCal, Google Calendar, or Microsoft Outlook applications. Collectors can gain insight into the value of artwork and editions via charts and graphs. It also supports integration with WordPress, Squarespace, Wix, and other existing platforms to facilitate embedding of portfolios.

Artwork Archive Overview

Pricing

Starting from
US$6,00/month

Pricing options

Free Trial
Subscription
Value for money

Artwork Archive offers a free trial for 30 days. Paid plans include annual subscriptions for artists, collectors and organizations, details include:
Artists
Apprentice - $6/month (paid annually)
Professionals - $12/month (paid annually)
Master - $19/month (paid annually)

Collectors
Starter - $6/month (paid annually)
Plus - $12/month (paid annually)
Premier - $19/month (paid annually)

Organizations
Standard - $29/month (paid annually)
Plus - $59/month (paid annually)
Enterprise - $139/month (paid annually)


Artwork Archive Features

Devices
Business size
S M L
Markets
United States, Canada
Supported Languages
English

Media

Artwork Archive recording key details
Artwork Archive organizing artworks
Artwork Archive inventory reports
Artwork Archive purchases & sales insight
Artwork Archive video Artwork Archive screenshot: Artwork Archive recording key details Artwork Archive screenshot: Artwork Archive organizing artworks Artwork Archive screenshot: Artwork Archive inventory reports Artwork Archive screenshot: Artwork Archive purchases & sales insight

Artwork Archive Reviews

Artwork Archive Reviews

Overall rating
4,9
/
5
Excellent
33

Very good
3

Average
0

Poor
0

Terrible
0

Value for Money
4,8
Features
4,8
Ease of Use
4,8
Customer Support
4,9
100% recommended this app
Christopher R.

Art Gallery Software that's perfect for small collections

I have found them to be interested in what we are doing and willing to work with us to ensure that the software is matching our needs. We are a small gallery and so our needs parallel but they have been actively engaged.


Robert B.

Artwork Archive is Perfect for Artists

Absolutely wonderful. Beyond the fact that the software already does so much, they do something really crazy: they LISTEN to their customers. If there is something you would like to see the software do, they take you seriously. And they are improving the product constantly, adding new features and making it more robust by the year. I cannot brag on them enough for how they handle working with their customers.


Lauren H.

The Art of Archiving

I do understand the presentation and workflow of the Artwork Archive. However, I discontinued my use with the product as it seemed unnecessary. However, I do have a belief that they can change their options in the future.


Laura F.

Excellent tool for all serious artists

I feel like I'm benefiting every day using this software. It makes organizing inventory so simple, and much easier to communicate with galleries, etc. to show them work that's available.


Amantha T.

The Best Art Inventory & Art Business Software. Period.

I had spent years looking for a system to help organize my art business. Initially, all I wanted was a program to help keep track of my artwork. Finding a way to keep track of the data for each piece seemed impossible. I started using Artwork Archive in 2015 and since then they have constantly added additional features that have continued to improve their product. Also they have amazing customer service.


Christopher R.
Industry: Education Management
Company size: 11-50 Employees

Art Gallery Software that's perfect for small collections

Used Weekly for 6-12 months
Reviewed on 2020/07/16
Review Source: Capterra

I have found them to be interested in what we are doing and willing to work with us to ensure that the software is matching our needs. We are a small gallery and so our needs parallel but they have been actively engaged.

Pros

This product was recommended to me by a colleague who also oversees a relatively small art collection. As soon as I contacted them they immediately responded with a helpful demonstration and answer to all my questions. The product is very intuitive, easy to navigate, and has a clean look. It also allows easy posting to social media. There is the additional advantage of reporting in various formats that allow for inventory analysis. A great product!

Cons

One minor issue is that there is not an easy way to distinguish historical artists from current contacts, as all are tracked in a "contacts" tab. Not a big deal, really, but you do need to ensure that you're completing the profile. It would also be nice if viewers who visit the public profile could see a biography of an artist that you may have entered in the contact profile.

Response from Artwork Archive

Thank you Christopher! We have very much enjoyed working with you and the Blackfriars' collection.

We're so glad to hear that the product is intuitive and easy to navigate. And it sounds like you're getting a lot out of the program with reporting and sharing.

As for your artist bio feedback, it's great and actually something we have been discussing as a teamhow can we continue to share and highlight the artists within a collection in addition to their artworks.

If you'd like to differentiate between living and deceased, you can create Contact Groups within Contacts. It is much like Collections for Pieces in that you can create any type of group you wish.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Robert B.
Industry: Arts & Crafts
Company size: Self Employed

Artwork Archive is Perfect for Artists

Used Daily for 2+ years
Reviewed on 2020/07/14
Review Source: Capterra

Absolutely wonderful. Beyond the fact that the software already does so much, they do something really crazy: they LISTEN to their customers. If there is something you would like to see the software do, they take you seriously. And they are improving the product constantly, adding new features and making it more robust by the year. I cannot brag on them enough for how they handle working with their customers.

Pros

Artwork Archive helps me on a daily basis. It tracks not only all of my artwork, but links sold works to clients, exhibited works to locations, and tracks collections, reproduction runs, prints, and even allows me to track my income and expenses. It has a contact module for all of my clients and VIPs and is hands down an absolute time-saver for the business side of my art practice. They've even added the ability to create private viewing rooms for clients, which are shareable with a link that allows them to view works without having to put them out on a public page (but they have a public page option as well).

Cons

There are always things I'd like to see software I use do that it doesn't, but Artwork Archive has very few of these. If you're looking for a robust calendar, it doesn't really have that, but it does have the ability to set scheduling reminders, and you can easily export those reminders to Google Calendar or Outlook or iCal.

Response from Artwork Archive

Oh what a delightful review! Thank you so much Robert for the kind words. We do love listening to our users. Feedback makes us better and we want to be the best art inventory platform (and resource for the arts)!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Lauren H.
Industry: Media Production
Company size: 51-200 Employees

The Art of Archiving

Used Weekly for 1-5 months
Reviewed on 2020/04/13
Review Source: Capterra

I do understand the presentation and workflow of the Artwork Archive. However, I discontinued my use with the product as it seemed unnecessary. However, I do have a belief that they can change their options in the future.

Pros

This product review actually resonates perfectly as part of my career involves organizing visual archives. I decided to give this product a chance to shine as I was curious about what it would present. I do enjoy the clean, minimalistic appearance it prides itself in. In addition, I find myself inspired by its ease of guidance with a tutorial-listic approach to instructing its users.

Cons

I feel that, because this software gives off the impression of a community-based site, I do wish it would carry an option for users to showcase their work at a more open portal in a free plan (where they can share their work, without having to pay a large sum just to do so). It would be fair enough to provide a free plan to show your work, with limited options.

Response from Artwork Archive

Thanks for the feedback Lauren. We'd love to hear more from you and will be reaching out directly so that we can continue to improve upon our product and experience for our users.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Laura F.
Industry: Arts & Crafts
Company size: Self Employed

Excellent tool for all serious artists

Used Daily for 1+ year
Reviewed on 2020/08/04
Review Source: Capterra

I feel like I'm benefiting every day using this software. It makes organizing inventory so simple, and much easier to communicate with galleries, etc. to show them work that's available.

Pros

I like being able to easily keep track of every piece of inventory, and do simple searches to find what I need. The functions that I use most are reports, collections and private rooms. The private room allows you to send a private link to a buyer or gallery to review your work in a very aesthetically pleasing, clean way. They can zoom in to see detail.

Cons

A few times I found things I didn't like or didn't fully understand but when I reached out to the Artwork Archive team, they addressed this. For example, at first there was no category for "work on paper" although they did have "drawing." I make mixed media works on paper so drawing was not what I was looking for. After I contacted them, they added the category.

Response from Artwork Archive

Oh wow! Thank you Laura for this wonderful review. We are so glad you benefit every day from our platform.

And we're grateful for your feedback as you make our product better! Thanks!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Amantha T.
Industry: Fine Art
Company size: Self Employed

The Best Art Inventory & Art Business Software. Period.

Used Weekly for 2+ years
Reviewed on 2020/06/04
Review Source: Capterra

I had spent years looking for a system to help organize my art business. Initially, all I wanted was a program to help keep track of my artwork. Finding a way to keep track of the data for each piece seemed impossible. I started using Artwork Archive in 2015 and since then they have constantly added additional features that have continued to improve their product. Also they have amazing customer service.

Pros

Artwork Archive has every feature I need for organizing the administrative side of my art practice. It is very easy to use and I can track the location and sales of every piece of art . I love that I have my collector database and art database in one spot and that it is very easy to attach a sold piece to its collector. Every sale is automatically logged so you can keep track of inventory, relationship management and income in one place. Especially helpful is that you can automatically create editions from prints and track every numbered print you produce. This is normally a real nightmare but they make it easy. Another fantastic feature is that you can just select the paintings in your inventory for a show and automatically create inventory lists, portfolio pages and wall labels for an exhibit. There really is no other art studio software anyone needs.

Cons

There really isn't anything I would want to change at this time. They keep adding elements that I didn't think I needed before.

Response from Artwork Archive

Thank you Amanda for the positive review! We're glad that you're using the Editions feature to automatically generate reproductions! It sounds like you're using the platform really well and getting a lot out of it. That makes us so happy!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,7/10
Based on 36 user ratings
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Artwork Archive Pricing

Artwork Archive Pricing

Starting from
US$6,00/month
Free Trial
Subscription
Value for money

Artwork Archive offers a free trial for 30 days. Paid plans include annual subscriptions for artists, collectors and organizations, details include:
Artists
Apprentice - $6/month (paid annually)
Professionals - $12/month (paid annually)
Master - $19/month (paid annually)

Collectors
Starter - $6/month (paid annually)
Plus - $12/month (paid annually)
Premier - $19/month (paid annually)

Organizations
Standard - $29/month (paid annually)
Plus - $59/month (paid annually)
Enterprise - $139/month (paid annually)

Artwork Archive offers a free trial for 30 days. Paid plans include annual subscriptions for artists, collectors and organizations, details include:
Artists
Apprentice - $6/month (paid annually)
Professionals - $12/month (paid annually)
Master - $19/month (paid annually)

Collectors
Starter - $6/month (paid annually)
Plus - $12/month (paid annually)
Premier - $19/month (paid annually)

Organizations
Standard - $29/month (paid annually)
Plus - $59/month (paid annually)
Enterprise - $139/month (paid annually)

Value for Money
4,8/5
Based on 36 user ratings
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Artwork Archive Features

Artwork Archive Features

Activity Dashboard
Attendance Management
Attendance Tracking
Automated Scheduling
Automatic Notifications
Billing & Invoicing
Calendar Management
Class Scheduling
Client Portal
Credit Card Processing
Customer Database
Customizable Branding
Electronic Payments
Event Management
Event Scheduling
POS
Registration Management
Reminders
Reporting & Statistics
Website Integration
Features
4,8/5
Based on 36 user ratings
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Categories

Additional information for Artwork Archive

Additional information for Artwork Archive

Key features of Artwork Archive

  • Billing & Invoicing
  • Collections Management
  • Commission Management
  • Contact Management
  • Inventory Management
  • Marketing Management

Benefits

Cut down on data entry and run your art collection efficiently when you centralize all your collection details, images and financial documents within an intuitive art collection database.

Save time and get organized. Manage your art inventory, track locations, record purchases, donations and appraisals, log insurance and maintenance records, manage contacts, create reports and catalog images and documents.

Easily share your collection—create virtual exhibitions and share your artworks with the community.

Safely store all the information about your collection or gallery. Artwork Archive uses enterprise-level security and servers to bring you the highest level of encryption, security, and stability to protect your data.

Export your data into clean, downloadable files and professional reports. Have access to a team of support professionals on call.

Artwork Archive FAQs

Artwork Archive FAQs

Below are some frequently asked questions for Artwork Archive.

Q. What type of pricing plans does Artwork Archive offer?

Artwork Archive offers the following pricing plans:

Starting from: US$6,00/month

Pricing model: Subscription

Free Trial: Available

Artwork Archive offers a free trial for 30 days. Paid plans include annual subscriptions for artists, collectors and organizations, details include: Artists Apprentice - $6/month (paid annually) Professionals - $12/month (paid annually) Master - $19/month (paid annually) Collectors Starter - $6/month (paid annually) Plus - $12/month (paid annually) Premier - $19/month (paid annually) Organizations Standard - $29/month (paid annually) Plus - $59/month (paid annually) Enterprise - $139/month (paid annually)

Q. What are the main features of Artwork Archive?

Artwork Archive offers the following features:

  • Billing & Invoicing
  • Collections Management
  • Commission Management
  • Contact Management
  • Inventory Management
  • Marketing Management

Q. Who are the typical users of Artwork Archive?

Artwork Archive has the following typical customers:

Small Business, Large Enterprises, Freelancers, Mid Size Business

Q. What languages does Artwork Archive support?

Artwork Archive supports the following languages:

English

Q. What type of pricing plans does Artwork Archive offer?

Artwork Archive has the following pricing plans:

Subscription

Q. Does Artwork Archive support mobile devices?

We do not have any information about what devices Artwork Archive supports

Q. What other apps does Artwork Archive integrate with?

Artwork Archive integrates with the following applications:

Microsoft Outlook, Squarespace, Wix, Wordpress

Q. What level of support does Artwork Archive offer?

Artwork Archive offers the following support options:

Phone Support, Online Support, FAQs, Knowledge Base