About Artwork Archive

Artwork Archive is an inventory management software designed to help artists, collectors, and businesses organize, document, and securely store artwork and collections in a centralized repository. It offers a dashboard, which assists users with managing stock, contacts, galleries, pricing, and sales and creating labels, invoices, and inventory lists.

Artwork Archive includes private rooms, which enables artists to create online collections of artwork and securely share them with clients, art dealers, or galleries. It offers a host of features such as location management, income and expense tracking, data migration, backup management, and more. Artists and collectors can create custom catalogs to record location, exhibition, and artwork details and monitor purchases.

Artwork Archive allows users to schedule reminders for upcoming exhibitions, create to-do lists, and export the data to iCal, Google Calendar, or Microsoft Outlook applications. Collectors can gain insight into the value of artwork and editions via charts and graphs. It also supports integration with WordPress, Squarespace, Wix, and other existing platforms to facilitate embedding of portfolios.

Pricing starting from:

US$6,00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Artwork Archive

Cut down on data entry and run your art collection efficiently when you centralize all your collection details, images and financial documents within an intuitive art collection database.

Save time and get organized. Manage your art inventory, track locations, record purchases, donations and appraisals, log insurance and maintenance records, manage contacts, create reports and catalog images and documents.

Easily share your collection—create virtual exhibitions and share your artworks with the community.

Safely store all the information about your collection or gallery. Artwork Archive uses enterprise-level security and servers to bring you the highest level of encryption, security, and stability to protect your data.

Export your data into clean, downloadable files and professional reports. Have access to a team of support professionals on call.

Devices

Business size

S M L

Markets

United Arab Emirates, Australia, Canada, Germany, France, United Kingdom, Ireland, India, Italy, Netherlands, New Zealand, Philippines, Singapore, United States, South Africa

Supported Languages

English

Pricing starting from:

US$6,00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Artwork Archive Software - Artwork Archive recording key details
Artwork Archive Software - Artwork Archive organizing artworks
Artwork Archive Software - Artwork Archive inventory reports
Artwork Archive Software - Artwork Archive purchases & sales insight
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Artwork Archive video
Artwork Archive Software - Artwork Archive recording key details Artwork Archive Software - Artwork Archive organizing artworks Artwork Archive Software - Artwork Archive inventory reports Artwork Archive Software - Artwork Archive purchases & sales insight

Features

Total features of Artwork Archive: 57

  • API
  • Alerts/Notifications
  • Billing & Invoicing
  • CRM
  • Calendar Management
  • Catalog Creation
  • Cataloging/Categorization
  • Collaboration Tools
  • Collections Management
  • Commission Management
  • Consignment Management
  • Contact Database
  • Contact Management
  • Content Library
  • Customer Database
  • Customer History
  • Customizable Branding
  • Customizable Reports
  • Data Import/Export
  • Data Storage Management
  • Discount Management
  • Document Management
  • Document Storage
  • Document Templates
  • Electronic Payments
  • Employee Management
  • Event Management
  • Exhibit/Vendor Management
  • File Management
  • Filtering
  • For Art Galleries
  • Image Library
  • Insurance Management
  • Interaction Tracking
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Location Tracking
  • Marketing Automation
  • Membership Management
  • Mobile Access
  • Multi-Currency
  • Multi-Location
  • Online Catalog
  • Online Viewing Rooms
  • Personalization
  • Price / Margin Management
  • Product Catalog
  • Records Management
  • Reporting & Statistics
  • Sales Reports
  • Search/Filter
  • Secure Data Storage
  • Summary Reports
  • Third Party Integrations
  • Website Integration
  • Workflow Management

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Reviews

Overall rating

4,9 /5
(62)
Value for Money
4,8/5
Features
4,8/5
Ease of Use
4,8/5
Customer Support
4,9/5

Already have Artwork Archive?

Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 62
Christopher R.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Weekly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Art Gallery Software that's perfect for small collections

Reviewed on 2020/07/16

I have found them to be interested in what we are doing and willing to work with us to ensure that...

I have found them to be interested in what we are doing and willing to work with us to ensure that the software is matching our needs. We are a small gallery and so our needs parallel but they have been actively engaged.

Pros

This product was recommended to me by a colleague who also oversees a relatively small art collection. As soon as I contacted them they immediately responded with a helpful demonstration and answer to all my questions. The product is very intuitive, easy to navigate, and has a clean look. It also allows easy posting to social media. There is the additional advantage of reporting in various formats that allow for inventory analysis. A great product!

Cons

One minor issue is that there is not an easy way to distinguish historical artists from current contacts, as all are tracked in a "contacts" tab. Not a big deal, really, but you do need to ensure that you're completing the profile. It would also be nice if viewers who visit the public profile could see a biography of an artist that you may have entered in the contact profile.

Response from Artwork Archive

Thank you Christopher! We have very much enjoyed working with you and the Blackfriars' collection.

We're so glad to hear that the product is intuitive and easy to navigate. And it sounds like you're getting a lot out of the program with reporting and sharing.

As for your artist bio feedback, it's great and actually something we have been discussing as a teamhow can we continue to share and highlight the artists within a collection in addition to their artworks.

If you'd like to differentiate between living and deceased, you can create Contact Groups within Contacts. It is much like Collections for Pieces in that you can create any type of group you wish.

Jennifer C.
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 10 000+ Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

So Happy We Made The Change

Reviewed on 2021/05/05

This software is extremely user friendly and has so many usable features that have already...

This software is extremely user friendly and has so many usable features that have already increased
the visibility of our permanent and rotating exhibits. Artist profitability has increased dramatically since we implemented this system. And sharing information is so much easier than our old system. The cost is extremely affordable in comparison to other systems out there. Another feature that helped us make our decision was the number of active users you can have on the account and customizable restrictions. Even though the thought of migrating over 4,000 records and associated images was daunting, the customer service team was right there to help every step of the way. All in all we are extremely satisfied.

Pros

User friendly, ease of use, multiple users with restrictions capability, public portal to share collections, customer service, attractive interface, openness of Artwork Archive to suggest new features.

Cons

It is hard to say because I am still learning to use the system efficiently. Customizable drop down menus would be a nice feature.

Response from Artwork Archive

WOW! Thank you Jennifer for the glowing review! We are so thrilled to play a (small) part in the success of your impressive and inspiring arts and healing program. Thank you for choosing us and we are so glad to be a part of your journey.

Lauren H.
Overall rating
  • Industry: Media Production
  • Company size: 51-200 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

The Art of Archiving

Reviewed on 2020/04/13

I do understand the presentation and workflow of the Artwork Archive. However, I discontinued my...

I do understand the presentation and workflow of the Artwork Archive. However, I discontinued my use with the product as it seemed unnecessary. However, I do have a belief that they can change their options in the future.

Pros

This product review actually resonates perfectly as part of my career involves organizing visual archives. I decided to give this product a chance to shine as I was curious about what it would present. I do enjoy the clean, minimalistic appearance it prides itself in. In addition, I find myself inspired by its ease of guidance with a tutorial-listic approach to instructing its users.

Cons

I feel that, because this software gives off the impression of a community-based site, I do wish it would carry an option for users to showcase their work at a more open portal in a free plan (where they can share their work, without having to pay a large sum just to do so). It would be fair enough to provide a free plan to show your work, with limited options.

Response from Artwork Archive

Thanks for the feedback Lauren. We'd love to hear more from you and will be reaching out directly so that we can continue to improve upon our product and experience for our users.

Jasmine C.
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 5 001-10 000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Thank you, Artwork Archive for revolutionizing the way we organize and access art!

Reviewed on 2021/11/04

Pros

Art is an integral part of the healing environment of Children's Hospital. From the permanent collection, to our temporary exhibition spaces, community art projects, patient art shows, and diverse creative programming, we go above and beyond to engage patients, families, and team members. Artwork Archive has been an instrumental partner in helping take Children's Hospital Colorado's arts program to new heights.

Through the innovative partnership between Artwork Archive and Children's Hospital Colorado, we have increased access to art across our System of Care and created a new standard for stewardship of our fine art collection. Through the generous donation of Artwork Archive's suite of services we are able to create virtual exhibitions, catalogue every piece of art, track donor and artist information, and more easily implement pieces for the greatest benefit of our audiences.

Access to creative arts in the hospital provides inspiration, respite, and joy. Artwork Archive goes above and beyond a partner or vendor, they are true collaborators who recognize that a compassionate touch makes all the difference. Their team is always looking for ways to strengthen the work we do, and it is very appreciated.

Cons

My only wish is that we were able to better integrate Artwork Archive's virtual exhibitions and collection into our existing web presence, which has proven difficult due to internal limitations on how we are able to share and produce public content.

Response from Artwork Archive

Wow wow! Thank you for sharing this wonderful review. It's been an absolute job to help CHCO digitize and share its impressive collectionand for a cause that's so importantproviding inspiration, joy and respite to patients, their family and hospital staff.

Cheers,
The Artwork Archive Team

Barbara S.
Overall rating
  • Industry: Arts & Crafts
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I love Artwork Archive!

Reviewed on 2021/08/06

Pros

It has so many features that make maintaining inventory and creating /selecting work for events and shows so much easier. It is a great tool for managing inventory locations and sales!

Cons

Having already had a large inventory and needing to enter data initially was a huge project. I'm really glad I did it though. It is so worth it. I just made it a part of my routine to enter a few each day or so. While existing files can be entered as a batch it all depends on your existing (antiquated software, in my case) as to just how much that will work for you.

Response from Artwork Archive

Thank you for switching over to us Barbara! We're glad you've been enjoying the database and that it has been of hep with your art career. We're proud to work with AWA and OPA artists like yourself! :)

The Artwork Archive Team

Showing 5 reviews of 62 Read all reviews

Artwork Archive FAQs

Below are some frequently asked questions for Artwork Archive.

Artwork Archive offers the following pricing plans:

Artwork Archive offers a free trial for 30 days. Plans can be paid monthly or annually. Plans are differentiated by features, number of artworks, locations and users needed. Collectors Starter - $6/month Plus - $12/month Premier - $19/month Organizations Standard - $29/month Plus - $59/month Enterprise - $139/month Artists Apprentice - $6/month Professionals - $12/month Master - $19/month

Artwork Archive has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Artwork Archive supports the following languages:

English

Artwork Archive supports the following devices:

Artwork Archive integrates with the following applications:

Microsoft Outlook, Squarespace, Wix, WordPress

Artwork Archive offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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