WebCheckout

Cloud-based asset management & equipment booking software

About WebCheckout

WebCheckout is an inventory management software designed to help educational institutions, production houses, and corporate businesses manage staff members, IT equipment, and media assets on a centralized platform. Administrators can schedule working hours of employees and provide customers with a self-service portal to edit personal information and receive equipment recommendations.

WebCheckout allows organizations to sort available assets into several categories, add images, and utilize the search functionality to retrieve details of specific items. Managers can maintain a record of employees’ activities, configure access permissions, and secure confidential data using single sign-on (SSO) capabilities. It also lets users handle equipment bookings and automatically suggest alternatives for unavailable items.

Businesses can generate usage reports to track the performance of inventory items and schedule equipment maintenance accordingly. Using WebCheckout’s dashboard, broadcasters can group items into kits and configure business policies in compliance with Americans with Disabilities Act (ADA) standards. The software also facilitates integration with various third-party applications and helps users streamline check-out processes via barcode scanning.

Pricing starting from:

US$400,00/month

  • Free Trial
  • One Time License
  • Subscription

Devices

Business size

S M L

Markets

United States, Canada

Supported Languages

English

Pricing starting from:

US$400,00/month

  • Free Trial
  • One Time License
  • Subscription

Images

WebCheckout available resources
WebCheckout patron portal
WebCheckout mobile inventory
WebCheckout available inventory
WebCheckout homepage
View 10 more
WebCheckout video
WebCheckout screenshot: WebCheckout available resources WebCheckout screenshot: WebCheckout patron portal WebCheckout screenshot: WebCheckout mobile inventory WebCheckout screenshot: WebCheckout available inventory WebCheckout screenshot: WebCheckout homepage WebCheckout screenshot: WebCheckout screenshot: WebCheckout screenshot: WebCheckout screenshot:

Features

Total features of WebCheckout: 41

  • API
  • Activity Dashboard
  • Activity Tracking
  • Analytics
  • Asset Lifecycle Management
  • Asset Management
  • Automated Scheduling
  • Barcode Scanning
  • Calendar Management
  • Categorization
  • Contract Management
  • Cost Tracking
  • Digital Signage
  • Document Management
  • Equipment Maintenance
  • Equipment Tracking
  • Facility Scheduling
  • Fixed Asset Management
  • Forecasting
  • History Tracking
  • Incident Management
  • Inspection Management
  • Inventory Management
  • Inventory Optimization
  • Inventory Tracking
  • Location Tracking
  • Maintenance Scheduling
  • Multi-Location
  • Order Management
  • RFID Scanning
  • Receiving
  • Reservations Management
  • Room Booking
  • Scheduling
  • Search Functionality
  • Self Service Portal
  • Serial Number Tracking
  • Supplier Management
  • Third Party Integration
  • Vendor Managed Inventory
  • Work Order Management

Alternatives

UpKeep

4,7
#1 Alternative to WebCheckout
UpKeep is a mobile computerized maintenance management software (CMMS) which allows users to manage their team, assign...

EZOfficeInventory

4,6
#2 Alternative to WebCheckout
Track and manage check-outs, locations and maintenance schedules of your assets with our cloud based asset management...

Rentman

4,5
#3 Alternative to WebCheckout
Rentman is a cloud rental software designed for AV, Event and Production companies to manage inventory, schedule crew...

Zoho Inventory

4,5
#4 Alternative to WebCheckout
Zoho Inventory streamlines operations for businesses, enabling them to manage their inventory, sales & purchase orders...

Reviews

Overall rating

4,4 /5
(55)
Value for Money
4,1/5
Features
4,2/5
Ease of Use
4/5
Customer Support
4,7/5

Already have WebCheckout?

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Write a Review!
Showing 5 reviews of 55
Aaron G.
Overall rating
  • Industry: Higher Education
  • Company size: 1 001-5 000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

WebCheckout saves you time and money!

Reviewed on 2020/03/30

We moved to WebCheckout after using a paper-based rental solution for over 40 years. Our inventory...

We moved to WebCheckout after using a paper-based rental solution for over 40 years. Our inventory count has become accurate. We're now able to run monthly, weekly, or even daily usage reports without having to manually count paper slips.

Pros

WebCheckout provides the ability to track every piece of gear in our inventory. We can monitor the usage of our production suites as well. Being able to run real-time usage reports helps to put budget towards higher used areas and gear. Dashboard screens allow workers to pre-pick pending orders and prepare for the return of large rentals.

Cons

We have no complaints with this software.

Response from WebCheckout

Hi Aaron,

Thank you for your time and thoughtful feedback. I'm glad to hear WebCheckout has been working so well for your team. If you have any questions or concerns, please do not hesitate to reach out to [email protected] we're always happy to help.

Thanks again for your time, and we appreciate your continued support.

Thank you,

Brittany W.

Asa K.
Overall rating
  • Industry: Higher Education
  • Company size: 1 001-5 000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

WebCheckout in Media Education

Reviewed on 2020/04/01

Our old loan inventory system was being decommissioned, so we had to find something new. Web...

Our old loan inventory system was being decommissioned, so we had to find something new. Web Checkout filled all our needs and more. It has been an incredible improvement over our previous workflows.

Pros

Web Checkout is highly customizable, easy to use, entirely web based, and integrates with our existing Active Directory, Student Information System, user ID cards, and equipment barcodes. The best functions are the automated email reminders and flexible permission rules.

Cons

Initial setup of the integration was a bit tedious, but once it was setup it makes daily processes a breeze.

Response from WebCheckout

Hi Asa,

Thank you for your time and thoughtful feedback. We are committed to providing attentive customer service and appreciate insight into how to make our processes easier. As always, please feel free to reach out to us at [email protected] with any concerns and feature requests.
Thanks again for your time, and we appreciate your continued support.

Best,

AJ O.
Customer Care Team

Rifah O.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 501-1 000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Helpful but Not User Friendly

Reviewed on 2020/03/27

Pros

I like that it helps us keep track of our events and checkouts so that we don't lose equipment. Overall, it offers a lot of flexibility especially with being able to write notes on reservations, checkouts, and equipment.

Cons

I wish the dashboard would stick without having to reset it up daily with my preferences. I also wish the dashboard view was more integrated into the main checkout page instead of its own page. I wish this system was more user friendly or they offered tutorial videos. I have a large rotating staff of student workers that I have to train and retrain on the various aspects of Webcheckout. I have had to create my own documentation on how to use it and still come across issues where things don't go right if a student worker misses a step. The system is not intuitive at all and needs to be taught and learned. There needs to be a way to delete equipment for good. I would also like an easy way to track our events vs. just our regular checkouts or scheduled tasks so I could pull reports on it. The set, strike, show isn't cutting it for us.

Response from WebCheckout

Hi Rifah, thanks for your time and feedback. We're pleased to know that WebCheckout aids in keeping track of your equipment.

The Dashboard now persists, so once you set it up, the information is readily available for the next time you login. This improvement was made after your request in our 2019 User Training. We also provided SXU with the Task Module to better track event details, a part from regular checkout/reservation information.

As we continue to improve and add to WebCheckout's countless features, we understand this can make training an every changing staff difficult to manage. We do update our online documentation, and will continue to host webinars to highlight new features of each release. Additionally, we do offer training services to take the burden of training off of the administrative team.

If we can provide any assistance, please do not hesitate to reach out to your account manager.

We hope you're well.

Jeannie C
Customer Care Team

Dan O.
Overall rating
  • Industry: Higher Education
  • Company size: 501-1 000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Keep Track of Your Equipment

Reviewed on 2020/12/12

Overall my experience has been positive. The software was a little 'clunky' in comparison to...

Overall my experience has been positive. The software was a little 'clunky' in comparison to others when I started using it 6+ years ago, but it has undergone a ton of changes. During Covid-19 they adapted it a bunch of times to help all of their users to adjust their workflows. They even held online townhalls to talk to users, have demos and get feedback.

Pros

You simply can't keep track of equipment and all the transactions with patrons/users without some form of tracking. WebCheckout keeps track of all the daily equipment transactions - checkouts and returns. Plus it keeps a ton of data on each piece of equipment - order date, invoice #, budget #, model, serial #, room # where it lives, shelf location, etc, etc... Plus it has usage data and assesses fines if you need them to encourage returns. Very customizable software.

Cons

There are definitely time where it takes me a while to figure out where certain information is. Luckily they have good built in documentation that you can search for answers. And if that fails email or call customer service, they are always responsive.

Ryan C.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Webcheckout review

Reviewed on 2020/03/27

Having said all of these pros and cons, I will say that webcheckout really listens to their...

Having said all of these pros and cons, I will say that webcheckout really listens to their customers. They provide excellent and quick customer service, they are always offering new training opportunities, and they have created a community where people can provide feedback and they will listen and try to implement changes if possible. So even though there are unfortunate parts to this product, I have confidence they will be addressed in the future.

Pros

I have been using webcheckout for our university for the 5 years. We have a very robust equipment checkout program for our campus and webcheckout helps us manage over 1,000 pieces of equipment for around 12,000 students/faculty, and staff.

There are some things that webcheckout does really well. I love that it syncs with Active Directory and the reporting they do is also very nice. They just recently opened a patron portal, and the advances they have made there are really nice and are allowing us to make some advances in shift left for our services. The organization is very good and keeping track of fines and late equipment is very easy.

Cons

There are a few things that I would consider minor annoyances for webcheckout. We would really like to find a way for patrons to renew equipment themselves, but this still does not exist and adds a lot of unnecessary man power for a pretty simple task. Also there is no embedded signature system, so if you want students to sign for a checkout you have to pull up a separate program, then upload that file back into webcheckout, and then manually update a signature on file date to let the software know something was uploaded. That is just too manual.

Response from WebCheckout

Hi Ryan,

Thank you for your time and thoughtful feedback. We are committed to continuously add value to WebCheckout and its suites of modules, and we want to ensure customers feel the same. I hope you will not mind that I will be following up with you directly to get more of your thoughts on the improvements you'd like to see. As always, please feel free to reach out to us at [email protected] with any WebCheckout concerns and feature requests.

Thanks again for your time, and we appreciate your continued support.

Best,

AJ O.
Customer Care Team

Showing 5 reviews of 55 Read all reviews

WebCheckout FAQs

Below are some frequently asked questions for WebCheckout.

WebCheckout offers the following pricing plans:

  • Starting from: US$400,00/month
  • Pricing model: One Time License, Subscription
  • Free Trial: Available

WebCheckout offers a free trial, after which the software is available across 2 pricing tiers, as outlined below: WebCheckout Lite: $400 per month WebCheckout Pro: Contact WebCheckout for pricing information

WebCheckout offers the following features:

  • Activity Tracking
  • Alerts
  • Asset Lifecycle Management
  • Automated Scheduling
  • Calendar Management
  • Contract Management
  • Cost Tracking
  • Digital Signage
  • Document Management
  • Equipment Tracking
  • Facility Scheduling
  • Fixed Asset Management
  • Forecasting
  • Incident Management
  • Inspection Management
  • Inventory Management
  • Inventory Optimization
  • Inventory Tracking
  • Location Tracking
  • Maintenance Scheduling
  • Mobile Access
  • Multi-Location
  • Order Management
  • Reporting
  • Reservations Management
  • Room Booking
  • Scheduling
  • Serial Number Tracking
  • Supplier Management
  • Vendor Managed Inventory
  • Work Order Management

WebCheckout has the following typical customers:

Small Business, Large Enterprises, Mid Size Business

WebCheckout supports the following languages:

English

We do not have any information about what devices WebCheckout supports

WebCheckout integrates with the following applications:

Google Calendar, Microsoft Outlook

WebCheckout offers the following support options:

Phone Support, Online Support, Knowledge Base, Video Tutorials

Related categories

See all software categories found for WebCheckout.