About Ziflow

Ziflow is an online proofing software designed to help marketing agencies and businesses in the consumer goods, manufacturing, retail, financial services, and healthcare industries manage content review and approval processes on a centralized platform. Team members can use annotation and commenting tools to provide feedback on creative content and automate various tasks such as file-sharing or conversions, FTP uploads, renaming documents, and more.

Ziflow allows enterprises to proof documents and media in various file formats such as Microsoft Excel, Word and PowerPoint, PSD, DOCX, PPT, BMP, GIF, PDF, XLS, JPG, HTML5, TIFF, and AI among others. Administrators can automate workflows by setting up various triggers, configure access permissions for staff members, and utilize templates to handle proof creation and distribution processes. Managers can receive reminders about deadlines via email and gain visibility into the proofing progress of specific groups, stages, and reviewers. It also enables organizations to securely share edited content with clients, partners, and vendors using authentication capabilities, compare content proofs to identify corrections, and maintain an audit trail of comments, replies, and attachments to streamline review processes.

Ziflows lets supervisors create review groups including specific staff members to streamline copywriting, compliance, or feedback processes as well as configure invitation messages, notification frequencies, and deadlines for each group according to specific requirements. It also facilitates integration with various third-party applications such as Slack, Monday.com, Microsoft Teams, Asana, Trello, and more.

Key benefits of Ziflow

• Handle feedback centrally via any browser
• Easily and securely share proofs with users, guests and groups
• Use intuitive, collaborative, real-time commenting and markup tools
• Automate unnecessary manual tasks
• Over 1,200 file types supported
• Enterprise-ready security (SOC2)

Devices

Business size

S M L

Images

Ziflow annotation tools
Ziflow document review
Ziflow automated reminders
Ziflow compare content
Ziflow automate workflows
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Ziflow video
Ziflow screenshot: Ziflow annotation tools Ziflow screenshot: Ziflow document review Ziflow screenshot: Ziflow automated reminders Ziflow screenshot: Ziflow compare content Ziflow screenshot: Ziflow automate workflows

Features

Total features of Ziflow: 31

  • API
  • Access Controls/Permissions
  • Alerts/Notifications
  • Approval Process Control
  • Audit Management
  • Audit Trail
  • Authentication
  • Campaign Management
  • Client Management
  • Collaboration Tools
  • Commenting / Notes
  • Dashboard Creation
  • Document Management
  • Document Review
  • Due Date Tracking
  • Email Invitations & Reminders
  • Event Triggered Actions
  • Feedback Management
  • File Management
  • File Sharing
  • Markup Tools
  • Multiple Format Support
  • Project Management
  • Reminders
  • Role-Based Permissions
  • Status Tracking
  • Task Management
  • Third Party Integrations
  • Time Tracking
  • Version Control
  • Video Support

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Reviews

Overall rating

4,7 /5
(185)
Value for Money
4,6/5
Features
4,6/5
Ease of Use
4,5/5
Customer Support
4,8/5

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Showing 5 reviews of 185
Clifton T.
Overall rating
  • Industry: Graphic Design
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Internal and External Proofing

Reviewed on 2020/04/20

We've been able to solve the following:
- Accountability on updates (client or employee issues)
-...

We've been able to solve the following:
- Accountability on updates (client or employee issues)
- Better attention to details (senior staff overseeing junior staff work before sending to client)
- Time saved on emailing proofs and tracking what was/wasn't done.
- Getting clients on board with the same proofing process. Previously some clients printed, then marked up proofs, then scanned and sent back. Others just sent a list of updates through email. Others marked up in Adobe Acrobat. Great to have everyone on the same page using the same tool!

Pros

We needed a proofing tool to streamline our approval process internally and externally. I like that we can do internal reviews before sending proofs to clients. This helps me train my Senior staff to pay more attention to details and make sure they're catching any issues with proofs before sending to the client. Clients love the ability to see previous versions. The software also allows for accountability on updates. We're able to track if updates were made for clients and if clients missed updates.

Cons

Overall the product is very intuitive, but with so many options in the proofing proces, onboarding can be difficult at first and training clients can take some time. But once everyone is on the same page on how the process works, it's a great tool and worth the effort.

Verified Reviewer
Overall rating
  • Industry: Performing Arts
  • Company size: 201-500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Great proofing software

Reviewed on 2020/04/16

We've been using Ziflow to proof our company's emails. Previously we had to go through a difficult...

We've been using Ziflow to proof our company's emails. Previously we had to go through a difficult process of exporting emails to pdfs, sending them out, and rounding up feedback which required a lot of over-communication and attention to detail on the part of the developers. ("Please remove "the" in the third line in the second paragraph.") We've found Ziflow has really improved our proofing process by allowing people to highlight areas that they want fixed and comment on what changes they'd like to see.

Additionally, instead of keeping note of who all has approved and who still needs to approve, Ziflow makes the reviewer list incredibly easy to manage. You can save all the reviewers of a certain product to a specific list and pop them up anytime you need that product reviewed. As people submit approvals you can remove them and create a new version for those who are requiring changes or have not weighed in yet.

And last, but not least, you can even send notifications out to reviewers if, say, an important deadline is approaching and you still haven't gotten your reviews.

Pros

I like a lot of things about Ziflow. The version management is great, and it's remarkably easy to share with your team, and any additional outside stakeholders. It's easy to train people in its use as well.

Cons

I do wish Ziflow had more features for copy proofing, like being able to use italics and bolding within a reviewer's comments. Or being able to edit copy in the proof and save what changes were made- like "ADD: in tonight's", type of deal.

Robert C.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

ZIFLOW PROOFING

Reviewed on 2021/04/13

Ziflow has streamlined the process, saved time and efficiencies. Allowed us to set rules to...

Ziflow has streamlined the process, saved time and efficiencies. Allowed us to set rules to proofing to make sure we capture feedback by deadlines and accountability. Customer Service is fantastic very responsive and always teaching me new things. Ziflow has allowed us to take emails, printouts, and other methods for proofing to streamline to be best in class. Our QA team loves working in Ziflow and set the bar high for the company.

Pros

The software is very intuitive and easy for onboarding. The ability to review creative proofs and collaborate within different departments saves time and energy. Setting deadlines and the late notice is ideal for not missing any proofing deadlines. The dashboards allows for easy access if you are not able to follow the email notifications, especially in our case we may have 20 - 30 projects for proofing in one day and these are date driven on what needs reviewed ASAP and allows for the team not to miss a proof. We review all types of creative from print, social, HTML 5 banners, video and Ziflow makes it a one stop stop for all of our proofing needs. Being able to @mention others on the proof to answer a question or clarify a comment before the proof goes back to the creative team for updates. Labels allows us to assign what changes are needed per designer, accounts, and copywriters, this makes for easy changes to the correct resource. Setting workflows is another plus, we dont have to recreate the same workflow each proof and allows for automation for the next stage to begin without being manual.

Cons

Honestly, I've worked with several different proofing softwares over the last 7 years. Ziflow did the homework and delivered a robust proofing tool for creative services. I dont have any complaints. I know they are working on several upgrades that should help even more but it's ready to go out of the box.

Gabe D.
Overall rating
  • Industry: Apparel & Fashion
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 2.0 /10

Ziflow

Reviewed on 2019/06/25

It’s ok.... can probably have someone build this for me for $500 overseas with the same functions....

It’s ok.... can probably have someone build this for me for $500 overseas with the same functions.

Most customers do not use the tools to show changes. Mostly everything is emailed or commented.

Pros

Editing and communication area for the customer.

Cons

Backend search is not the greatest. Having a google type of search on top for everything that is available in our account is needed. Very hard to search for certain proofs.

Jake H.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Marketing Agency Time Saver

Reviewed on 2021/02/15

We can share documents, images, videos, and URLs with client, who can then comment on specific...

We can share documents, images, videos, and URLs with client, who can then comment on specific aspects of the asset that need adjustment and then either "approve with changes" or request another review.

Team member can see the clients' comments directly, which fosters clear communication about the client's expectations across the agency.

Pros

Ziflow makes it easy to track asset approval status across multiple clients. We can collaborate internally, upload and compare multiple versions, and create internal and client-facing comments.

Workflows are simple to build and customize for each client, and we can save the workflows to use over and over.

Cons

Ziflow would be awesome if it had these features:

1. Inline text editing (functionality similar to tracked changes in Word.)

2. A setting that allows specific internal users (who are not proof owners) to receive updates of comments and/or decision across all stages. One checkbox. Currently we need to add users to every stage of proof review to receive updates on comments and decisions at each stage. This causes users to get alerts on each new stage, even if they don't need to take an action during that stage.

Showing 5 reviews of 185 Read all reviews

Ziflow FAQs

Below are some frequently asked questions for Ziflow.

Ziflow offers the following pricing plans:

  • Starting from: US$10,00/month
  • Pricing model: Subscription
  • Free Trial: Available

Ziflow is offered across four pricing plans, outlined below. A 14-day free trial is available and a discount is given for annual commitments. • Basic: $10/user/month and $9/user/month billed annually • Starter: $20/user/month and $19/user/month billed annually • Business: $50/user/month and $45/user/month billed annually • Enterprise: Contact Ziflow directly for pricing information.

We do not have any information about Ziflow features

Ziflow has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

We do not have any information about what languages Ziflow supports

Ziflow supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Ziflow integrates with the following applications:

Asana, Basecamp, Clarizen, Google Drive, Microsoft Teams, Slack, Trello, monday.com

Ziflow offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

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