About My Music Staff

My Music Staff is a cloud-based music school management software designed to help private teachers and music studios handle students, lessons, invoices, payments, attendance, expenses, billing, and more. Managers can send text messages to remind students and parents about scheduled lessons or events and generate weekly, monthly, annual, or custom invoices.

My Music Staff allows private teachers to record and track attendance, add notes to lessons, and accept payments from customers via credit cards, automated clearing house (ACH), bank transfers, cash, and cheques. Administrators can generate reports to gain visibility into sales tax, expenses, billed hours, student retention, completed lessons, and payroll, among other metrics, and export them into PDF or Microsoft Excel format. It provides a self-service portal, which can be used by parents and students to view upcoming lessons, monitor attendance, access invoice details or teachers' contact information, and cancel booked sessions. School administration can also store student information including contact details, attendance, lesson notes, practice time, and repertoire in a centralized repository.

My Music Staff facilitates integration with various video conferencing, calendar, website building, and payment processing applications such as PayPal, Stripe, Zoom, Wix, Skype, Weebly, and more. Music studios can also organize schedules for lessons, recitals, or other events by grouping teachers based on instruments or locations.

Pricing starting from:

US$14,95/month

  • Free Version
  • Free Trial
  • Subscription

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Canada, Germany, Ireland, Singapore and 4 others

Supported Languages

English

Pricing starting from:

US$14,95/month

  • Free Version
  • Free Trial
  • Subscription

Images

My Music Staff Software - 1
My Music Staff Software - 2
My Music Staff Software - 3
My Music Staff Software - 4
View 5 more
My Music Staff video
My Music Staff Software - 1
My Music Staff Software - 2
My Music Staff Software - 3
My Music Staff Software - 4

Features

Total features of My Music Staff: 28

  • ACH Payment Processing
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Calendar Sync
  • Class Management
  • Class Scheduling
  • Course Management
  • Customizable Branding
  • Electronic Payments
  • Email Reminders
  • Event Scheduling
  • Invoice Management
  • Multi-Location
  • Online Registration
  • Practice Log
  • Progress Tracking
  • Registration Management
  • Reminders
  • Repertoire Management
  • Reporting & Statistics
  • Scheduling
  • Self Service Portal
  • Student Management
  • Student Portal
  • Tests/Assessments
  • Third Party Integrations

Alternatives

Jackrabbit Music

4,5
#1 Alternative to My Music Staff
Jackrabbit Music is a cloud-based music school management tool with scheduling, accounts receivable, POS, student...

Main Street Sites

4,5
#2 Alternative to My Music Staff
Online registration and payments, class management and website hosting for organizations offering arts programs,...

Google Calendar

4,8
#3 Alternative to My Music Staff
Easily check Google Calendar and add new events from websites you visit. Get a button on your browser toolbar that you...

TeacherZone

4,7
#4 Alternative to My Music Staff
TeacherZone is a cloud-based business & education lesson management solution designed to help lesson businesses...

Reviews

Overall rating

4,8 /5
(526)
Value for Money
4,8/5
Features
4,7/5
Ease of Use
4,6/5
Customer Support
4,8/5

Already have My Music Staff?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 526
Ethan
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Takes a lot of the guess work out of the admin work

Reviewed on 2018/09/12

My Music Staff helps make a running business simple with all the information set-up, default...

My Music Staff helps make a running business simple with all the information set-up, default settings, and scheduling set-up. If it is only one person running all the administrative work while teaching, that normally can be a tall order to fulfill, but My Music Staff takes all the guess-work out of it. It's also very easy to manage other teachers if you have more than one person teaching in a studio. You can easily see how much they have worked, what students attend their lessons and which students do not on any given day and it makes it very simple to pay your employees with that information. Overall, I would strongly recommend this program to a brand new studio, but also wouldn't shy away from saying an established studio could get a lot out of using this program as well.

Pros

Scheduling and sending out invoices are never difficult and the organization of it all works fantastically.

Cons

I wish there were a few more options of things that I could do using the website builder, having few more customization options, but it certainly does work as a little better than just a plain placeholder website. Setting up the necessities for the website (showing studio address with a map, student/parent portal, interest forms, etc.) is very easy, but would like to see some more advanced options when it comes to the way text interacts with the page or how some pictures interact on a certain webpage.

Dana
Overall rating
  • Industry: Fine Art
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Easy to use!

Reviewed on 2019/09/19

I use MMS daily and it is a crucial resource for the success of my studio. The price point is...

I use MMS daily and it is a crucial resource for the success of my studio. The price point is fantastic. Overall I am a very pleased customer.

Pros

I have used my Music Staff software for almost 3 years. I've tried other programs but I believe that MMS is the BEST resource for your money!

Cons

The only issues I've run into are just minor in detail. I kinda would like there to be an app and maybe a better functionality on mobile devices.

Response from Port 443

Hi Dana,

We're happy to hear My Music Staff is working hard for you and your business! You'll be happy to know our team is currently working on a number of enhancements to improve the mobile experience.

Laurice
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Review

Reviewed on 2021/02/23

Overall it has been good. Customer Service is quite quick once you get matched with a member. The...

Overall it has been good. Customer Service is quite quick once you get matched with a member. The Support centre and Pinterest links and How-To's are done very well. Not the mention the lovely additional bits like Social Media Calendar and worksheets for the kids is so lovely! And helpful!
I really like using it every day personally and so do my Staff. But my students, not so much. It's only easy to use when you are using it for a couple hours a day like me, otherwise its a total mind field

Pros

I like the amount of customisation. The calendar Sync. The website functionality and the Families & Invoicing section.

Cons

It is not user friendly for the public. It is far too complicated for my business. For example if someone wants to sign up for a course they have to go through Student Portals. Log In. Emails. Setting it up. Saving it to the Homepage. Then they cant pay immediately they have to wait for an invoice and then log in again and finally enter their bank details. I am im discussions of discontinuing with this software. While it has great benefits for Admin it really is too complicated for the public and inviting new customers in. Therefore it is not for us in the long term.

Daniel
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

A musician in order

Reviewed on 2018/09/24

Pros

Are you a musician, do you love to teach, and be a responsible person with your students? Then MyMusicStaff is your necessary tool. Sometimes, a physical agenda is not so useful to be well organized, in addition to only fulfilling the function of scoring, exposing itself to be able to erase the information or not be readable any annotation. Being in the 21st century, it is necessary to use modern tools that help us to have a well-structured planning that is very useful for the teacher (musician), as well as for his students.
With MyMusicStaff manage your agenda, your students, your bills and much more, and most importantly, it can be taken with you from any electronic device. It also has the ability to run all day, if you need to write something down immediately.
As if that were not enough, MyMusicStaff gives you the possibility to show yourself through the creation of your own virtual page, where you can expose all the musical courses you do, and above all, your brand.
Although the application is paid, you have the possibility to try it for 30 days, and you will see that if you are a music teacher, it will be a vital tool for your day to day life.

Cons

The only detail against this application could have is a platform full of options. It does not seem to be a negative detail, but for people who are not used to these types of tools, they may be overwhelmed by having multiple options without knowing what is used in many cases. For tantom this application is aimed more at contemporary adults who want to live their organized life through a virtual portal. Of rest, 100% recommended.

Amanda
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Fantastic Features beat only by Stellar Service!

Reviewed on 2018/09/12

The team at My Music Staff are actively involved with the teacher community and LISTEN to their...

The team at My Music Staff are actively involved with the teacher community and LISTEN to their consumers. Updates are constantly being made and in real-time, reflecting the discussions and suggestions that come from their network of administrative users. Each concern or contact with the staff is handled professionally and efficiently.

Pros

Through My Music Staff, I have been able to manage a non-profit professional music organization that houses 10 choral ensembles, 8 group classes, full musical theater workshops, half a dozen teachers and hundreds of students of all ages in one seamless portal. The ease of media streaming, billing, and schedule management through the "Portal" has helped elevate our communication among our members.

Cons

While groups are quite useful and automatically updated in the media area, it would be useful for the groups to update in the calendar when a new member registers (or at least to have the ability to turn on that feature)

Showing 5 reviews of 526 Read all reviews

My Music Staff FAQs

Below are some frequently asked questions for My Music Staff.

My Music Staff offers the following pricing plans:

  • Starting from: US$14,95/month
  • Pricing model: Subscription
  • Free Trial: Available

My Music Staff is offered at $14.95 per month. A 30-day free trial is available.

My Music Staff has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001-5 000

My Music Staff supports the following languages:

English

My Music Staff supports the following devices:

My Music Staff integrates with the following applications:

Google Calendar, PayPal, Squarespace, Stripe, Weebly, Wix, WordPress, Zoom Meetings

My Music Staff offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for My Music Staff.