About My Music Staff
My Music Staff is a cloud-based music school management software designed to help private teachers and music studios handle students, lessons, invoices, payments, attendance, expenses, billing, and more. Managers can send text messages to remind students and parents about scheduled lessons or events and generate weekly, monthly, annual, or custom invoices.
My Music Staff allows private teachers to record and track attendance, add notes to lessons, and accept payments from customers via credit cards, automated clearing house (ACH), bank transfers, cash, and cheques. Administrators can generate reports to gain visibility into sales tax, expenses, billed hours, student retention, completed lessons, and payroll, among other metrics, and export them into PDF or Microsoft Excel format. It provides a self-service portal, which can be used by parents and students to view upcoming lessons, monitor attendance, access invoice details or teachers' contact information, and cancel booked sessions. School administration can also store student information including contact details, attendance, lesson notes, practice time, and repertoire in a centralized repository.
My Music Staff facilitates integration with various video conferencing, calendar, website building, and payment processing applications such as PayPal, Stripe, Zoom, Wix, Skype, Weebly, and more. Music studios can also organize schedules for lessons, recitals, or other events by grouping teachers based on instruments or locations.
Pricing starting from:
US$12,95/month
- Free Trial
- Subscription
Devices
Business size
Pricing starting from:
US$12,95/month
- Free Trial
- Subscription
Images
Features
Total features of My Music Staff: 36
- ACH Payment Processing
- Attendance Management
- Attendance Tracking
- Billing & Invoicing
- Calendar Management
- Calendar Sync
- Class Management
- Class Scheduling
- Collaboration Tools
- Customizable Branding
- Data Storage Management
- Document Templates
- Electronic Payments
- Email Invitations & Reminders
- Event Scheduling
- Expense Tracking
- Invoice Management
- Invoice Processing
- Multi-Location
- Online Registration
- Practice Log
- Progress Tracking
- Registration Management
- Reminders
- Remote Access/Control
- Repertoire Management
- Reporting & Statistics
- SEO Management
- Scheduling
- Self Service Portal
- Student Management
- Student Portal
- Summary Reports
- Third Party Integrations
- Time & Expense Tracking
- Timeline Management
Alternatives
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Reviews
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- Industry: Music
- Company size: 2-10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 10.0 /10
Couldn't run my music school without it
Reviewed on 2019/08/07
Pros
It is extremely simple and easy to use. I only use the Students, Family and Calendar portions of it, and it serves well beyond what I need it for. So easy to view schedule and filter and organize it based on location, teacher, student, etc. i LOVE , as do the parents, the 24-hour in advance automatic reminders auto-texted or e-mailed (your choice).
Cons
Besides a couple of very minor workflow impedances, it would be nice to integrate the calendar with an existing website, rather than only having the option to do so with the current website.
- Industry: Music
- Company size: 2-10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
It's great once you get to know it
Reviewed on 2020/05/22
For a relatively low cost, this software is helping me grow and define my business. The company was...
For a relatively low cost, this software is helping me grow and define my business. The company was extremely responsive when the pandemic hit and new features were unveiled quickly. I am able to run my appointments just as easily from zoom as face to face using the software tools they provided. Overall, I would recommend this product as a great tool for a studio.
Pros
It makes scheduling and keeping track of payments a breeze. Everything is all in one place and generating reports is also simple. For the most part, it does more than I had expected/hoped.
Cons
For people who prefer having support via the phone, this is not a good option. There are many times that I wish I could just dial a number to get an answer. That being said, they respond quickly via email. There is also a learning curve with this software that might be a barrier to some.
Response from Port 443
Hi Anamarie. Thank you for the lovely review. I do just want to point out that we do have phone support as well! You can reach our team toll-free at 1-888-732-6134 :)
- Industry: Music
- Company size: 2-10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
The Best Software on the Market
Reviewed on 2021/03/25
Excellent. I recommend them to all my friends who are also music teachers.
Excellent. I recommend them to all my friends who are also music teachers.
Pros
Honestly, there are too many to list. Here are a few: the automation features in invoicing and scheduling save me hours of work, I love that I can have multiple teachers on a single account, I love the student portal and practice log feature.
Cons
Any time I’ve felt that something could be improved upon I’ve written to the company and they’ve been very helpful every time.
- Industry: Music
- Company size: 2-10 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 5.0 /10
Review
Reviewed on 2021/02/23
Overall it has been good. Customer Service is quite quick once you get matched with a member. The...
Overall it has been good. Customer Service is quite quick once you get matched with a member. The Support centre and Pinterest links and How-To's are done very well. Not the mention the lovely additional bits like Social Media Calendar and worksheets for the kids is so lovely! And helpful!
I really like using it every day personally and so do my Staff. But my students, not so much. It's only easy to use when you are using it for a couple hours a day like me, otherwise its a total mind field
Pros
I like the amount of customisation. The calendar Sync. The website functionality and the Families & Invoicing section.
Cons
It is not user friendly for the public. It is far too complicated for my business. For example if someone wants to sign up for a course they have to go through Student Portals. Log In. Emails. Setting it up. Saving it to the Homepage. Then they cant pay immediately they have to wait for an invoice and then log in again and finally enter their bank details. I am im discussions of discontinuing with this software. While it has great benefits for Admin it really is too complicated for the public and inviting new customers in. Therefore it is not for us in the long term.
- Industry: Music
- Company size: Self Employed
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
A Must-Have
Reviewed on 2021/03/18
Overall, MMS has made organization, scheduling, and communication with studio families easier!
Overall, MMS has made organization, scheduling, and communication with studio families easier!
Pros
This is an all-in-one platform for running your music studio! Before finding My Music Staff, I was using 3 different spreadsheets, 2 paper notebooks, a phone to-do list, and a paper planner to run my business. MMS consolidated this down to one affordable program that is customized to the needs of a music teacher. I love it!
Cons
I do occasionally encounter technological issues, or notice that there is a task I would like to achieve that I do not know how to accomplish. When this happens, the answer is not always intuitive. (For perspective, I am of the millennial generation, and consider myself technologically savvy enough to independently learn most computer programs oriented for the workplace).
My Music Staff FAQs
Below are some frequently asked questions for My Music Staff.Q. What type of pricing plans does My Music Staff offer?
My Music Staff offers the following pricing plans:
- Starting from: US$12,95/month
- Pricing model: Subscription
- Free Trial: Available
My Music Staff is offered at $12.95 per month. A 30-day free trial is available.
Q. What are the main features of My Music Staff?
We do not have any information about My Music Staff features
Q. Who are the typical users of My Music Staff?
My Music Staff has the following typical customers:
Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+
Q. What languages does My Music Staff support?
We do not have any information about what languages My Music Staff supports
Q. Does My Music Staff support mobile devices?
My Music Staff supports the following devices:
Q. What other apps does My Music Staff integrate with?
My Music Staff integrates with the following applications:
Google Calendar, PayPal, Squarespace, Stripe, Weebly, Wix, WordPress, Zoom Meetings & Chat
Q. What level of support does My Music Staff offer?
My Music Staff offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
Related categories
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