About Numbers

Numbers is a spreadsheet application designed to help teams create tables, charts, bars, columns, diagrams, and illustrations to visualize data via web browsers or using devices including Mac, iPad, and iPhone. Business professionals can add YouTube or Vimeo videos to explain data, record, edit, and play audio clips from within spreadsheets and export files in CSV, TSV, and Microsoft Excel format on a centralized platform.

Using Numbers' XLOOKUP functionality, businesses can find exact, partial or approximate matches in columns and rows according to requirements. Managers can apply colors, images, and gradients to text or sheets' backgrounds and create an audio representation of data charts using VoiceOver in iOS or iPadOS. Team members can add spreadsheets to share cloud drive folders, track edits, and invite colleagues to collaborate on files in real-time. Supervisors can also organize and summarize tables, group data based on date ranges or values, and create customizable templates to start new spreadsheets.

Numbers enables administrators to select fonts, resize tables and style cell borders, and use the Apple pencil to sketch diagrams, suggest edits or add colors to visualized data on a unified platform. The mobile application also offers predefined templates for users to create spreadsheets and share them with team members via AirDrop, email, messages, Twitter, or Facebook.


Images

Numbers Software - Numbers spreadsheets
Numbers Software - Numbers manage expenses
Numbers Software - Numbers templates
Numbers Software - Numbers customize charts
View 5 more
Numbers video
Numbers Software - Numbers spreadsheets
Numbers Software - Numbers manage expenses
Numbers Software - Numbers templates
Numbers Software - Numbers customize charts

Not sure about Numbers? Compare with a popular alternative

Numbers

4,4 (2 477)
VS.
Highly reviewed

Starting Price

US$0,01
US$6,00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

10
14

Integrations

1
19

Ease of Use

4,2 (2 477)
4,6 (20 568)

Value for Money

4,6 (2 477)
4,5 (20 568)

Customer Service

4,3 (2 477)
4,3 (20 568)
Green rating bars show the winning product based on the average rating and number of reviews.

Alternatives

Microsoft PowerPoint

4,7
#1 Alternative to Numbers
PowerPoint is an on-premise presentation solution designed to help businesses and organizations create, edit and share...

Google Docs

4,7
#2 Alternative to Numbers
Google Docs is an online word processor that lets you create and format text documents and collaborate with other...

Microsoft Lens

4,5
#3 Alternative to Numbers
Microsoft Lens (formerly Microsoft Office Lens) is an optical character recognition (OCR) solution designed to help...

SmartDocs

4,7
#4 Alternative to Numbers
SmartDocs is a document automation software designed to help SharePoint and Microsoft Word users share, track, and...

Reviews

Overall rating

4,4 /5
(2 477)
Value for Money
4,6/5
Features
4,1/5
Ease of Use
4,2/5
Customer Support
4,3/5

Already have Numbers?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 2 477
Teja
Teja
Overall rating
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

pivot table feature refines numbers

Reviewed on 2021/10/14

proud to present or print files from Numbers. The result is beautiful.

proud to present or print files from Numbers. The result is beautiful.

Pros

First impression: beautiful. amazing color scheme.

pivot table feature refines numbers. Unique Data Format treatment: pop-up, slider, star, etc.

At the beginning of creating a new file, we are immediately presented with a table like Automated-Table in Excel, not blank cells like most spreadsheet applications. You can directly apply filters, sorts, categories, etc.

mainly the canvas concept makes Numbers even more interesting.

tip: did you know if you create a table in Pages & Keynote, and type '=' then the table is treated as Numbers? All functions and formulas can be used. Even cross reference between tables can be done

Cons

even though it has web features, pivot is only viewable, not for editing. If available, it will replace google sheet. free, no subscription fees.

Alternatives Considered

Google Sheets and Microsoft Excel

Reasons for Choosing Numbers

I'm not completely moved. i use excel and google sheet too. depending on needs.

Switched From

Google Sheets and Microsoft Excel

Reasons for Switching to Numbers

google sheets: completely online. all functions, formulas and features. used for collaboration microsoft excel: for office work and editing that Microsoft Windows needs to know
Felix
Felix
Overall rating
  • Industry: Accounting
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 6.0 /10

A solid spreadsheet tool with missing features

Reviewed on 2019/09/16

It was a solid and reliable piece of software, and you can't beat the low price of Free. Using it...

It was a solid and reliable piece of software, and you can't beat the low price of Free. Using it involved some gymnastics from time to time, dealing with the fact that Excel is still the dominant software in this space. I would recommend this, if you are simply looking to do some spreadsheets for yourself at home, and don't anticipate to need any crazy or specific features, and also don't plan on collaborating with a team of people who primarily use Excel.

Pros

This was my introduction to spreadsheets, instead of Excel, as it was built into the Mac ecosystem. As a first-time spreadsheet user, many many years ago, it was easy to use, intuitive and made sense. As opposed to Excel, which has a "canvas" that is 100% spreadsheet (the canvas is all cells and your data can go anywhere), Numbers operates on a "table" basis, with an infinite canvas. It allows you to place neat tables wherever you need, so you can lay two data-sets side by side.

Numbers formulas are also quite intuitive, giving you handy tooltips and overlays about what each of the formulas means as you go through them. It handled complex boolean logic, advanced arithmetic, and conditional statements without a problem. However, some of the formulas were a little bit limited​ and were absolutely not fully featured compared to Excel.

Integration within the Apple ecosystem was wonderful. Documents synced instantly to all my devices relying on iCloud, and changes were pushed quickly. The collaboration​ was great, although not necessarily fully developed.​

Cons

The main con of this software is that it's not Excel. It sounds stupid, but in using both Numbers and Excel for separate purposes, the differences are clear. Having to transition around and around from the industry-standard​ Excel to Numbers, which operates just on a slightly different basis can be jarring. Numbers, at the time of writing, was also missing some handy features, such as solving, data analysis, and additional plugins. The exporting into Excel, for those people that don't use Mac, could result in some data being jumbled if using complicated Numbers-specific formulas or formats. The same is true for the other way, as most people won't send you a Numbers document, but an Excel document.

Alternatives Considered

Microsoft Excel

Reasons for Switching to Numbers

It was free and included with my Mac. It also presented itself as a much more intuitive and beautiful user interface, as opposed to Excel, which, from first glance, appeared clunky and difficult to get started with.
Eric R.
Eric R.
Overall rating
  • Industry: Internet
  • Company size: 2–10 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Numbers just isn't up to Excel or even Google Sheets

Reviewed on 2021/06/17

Numbers is getting used less and less by our team because we find the more substantial feature set...

Numbers is getting used less and less by our team because we find the more substantial feature set of Google Sheets to be attractive, even as we prefer to use Apple products. The sharing capability is pretty week, with loading time issues and strange error messages coming up even when we know that shares are in place to allow a user to edit a spreadsheet.

Transferring sheets from Google or Excel is also a problem, while they export into one another with no issues. It feels like Numbers is the neglected stepchild of the suite, as Pages and Keynote are far better replacements for similar MS and Google products.

Pros

Numbers is part of the Apple ecosystem, which we use for our business, so the fact that it uses traditional Apple standards is attractive for our company.

Cons

Numbers fails to have the feature-functionality, the plugins, and templates so widely available for Excel and even Google Sheets.

Alternatives Considered

Apache OpenOffice, Google Sheets and Microsoft Excel

Reasons for Choosing Numbers

Because I don't like Microsoft products, although I will admit that Excel is their best one.

Switched From

Microsoft Excel

Reasons for Switching to Numbers

Because of the Apple brand. But Numbers is a letdown.
Stefania
Overall rating
  • Industry: Marketing & Advertising
  • Company size: Self Employed
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

The best free app for your data

Reviewed on 2024/02/09

It does everything that it's supposed to and it's free so you don't need any other tool.

It does everything that it's supposed to and it's free so you don't need any other tool.

Pros

I like that it's free and I like the fact that I can access it on all my devices. This allows me to work from anywhere and have everything that I need in one space

Cons

As other spreadsheet tools you have to get the hang of it, you have to study it and learn it's functions, that sometimes are not quite intuitive so you have to look it up

Przemek
Przemek
Overall rating
  • Industry: Translation & Localization
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Great for professional use

Reviewed on 2022/06/15

Numbers is a great app for personal, day-to-day use. I have my budget, my little notes, some...

Numbers is a great app for personal, day-to-day use. I have my budget, my little notes, some expenses all organised in Numbers. It feels somewhat difficult though to use it professionally given the fact that everyone expects you to send excel files.

Pros

Despite its nature, this app is pretty simple, offers great customisation of sheets. It sort of lets you focus on a specific area of a sheet instead of sort of thinking of the entire sheet. most useful options are conveniently located to your right.

Cons

Options which show to your right are somewhat limited. You will find that you have to dig a little deeper in the menu options to find the feature you are looking for.

Showing 5 reviews of 2 477 Read all reviews

Numbers FAQs

Below are some frequently asked questions for Numbers.

Numbers offers the following pricing plans:

  • Starting from: US$0,01
  • Pricing model: Free Version
  • Free Trial: Not Available

Numbers is available for free.

Numbers has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

Numbers supports the following languages:

English

Numbers supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Numbers integrates with the following applications:

Microsoft Excel

Numbers offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base

Related categories

See all software categories found for Numbers.