About Lightyear

Designed for SMEs to large businesses, Lightyear is an intelligent purchasing & accounts payables automation solution that assist finance teams with automating approvals across different workflows using advanced data extraction, rule-based automation, customizable workflows, and built-in collaboration tools. Any business can save up to 80% of time by streamlining approval processing, increasing collaboration and automating workflows.

Break free from data entry with automated line-by-line data extraction. Create, approve & track orders. Speed up approvals with customizable approval workflows & improve collaboration & compliance with LightYear's suite of messaging, note-taking, audit and communication tools.


Key benefits of Lightyear

Lightyear is an industry-leading cloud platform providing intelligent automation solutions for large SMEs & Enterprise level Purchasing & Accounts Payables processes. Designed to work across all industries, our end-to-end approvals workflows are up to 80% faster than traditional methods, enabling purchase orders & invoices to be approved in seconds and removing paper from the office.

Key features:

Purchase Orders:
-Procure to pay in one solution
-Automated 3-way matching

Data Extraction:
-LExA, an instant and 100% accurate data extraction tool for PDFs - and all this without OCR!
-Automatic price checking
-Foreign Currency - process bills from overseas suppliers, whatever currency they use.

Approvals Workflow:
-Unlimited users and companies. Add as many users and companies from your portfolio with no extra charge.
-Assign users different levels of approval meaning they will only see information relevant to their job.
-Duplicate Flagging automatically alerts you to any duplicate bills that may already be in your approval workflow. 
-Connect your teams and communicate on every bill by tagging users in the permanent notes.
-Multi-tiered approvals - automate up to 8 levels of value based approval.
-Proxy Approval - automatically redirect approval tasks to another user when you're on annual leave.
-Departments - restrict users to only view and approve bills that are relevant to them. 
-Splitting Widget - manually split a single invoice line into multiple, based on a percentage or amount.
-Dispute bills - if a bill needs disputed (incorrect pricing, not all items received, wrong tax etc…), Lightyear allows users to send a message to suppliers and will suggest content for one click supplier approval and sign off.
-Audit Trail - The approvals process creates an audit trail which is stored with the document image, ‘paperclipped’ associated documents and notes for your regulatory period.

Mobile App:
-Approve on the go with our mobile app. Get notifications and upload your receipts & bills.
-Approve, dispute, unassign, reassign, place on hold or reject bills while you are on the go.
-View and reply to any notes or mentions straight from the mobile app.
-Snap photos of your receipts/bills and upload them to your Lightyear account. 

Suppliers:
-Default Coding - apply a GL code, category, tax code, approver or department to an invoice based on the supplier.
-Bulk Supplier Upload - import all suppliers through one CSV to create your supplier catalogue, and track price changes, bank details and assign automated coding.
-Bank Details Checker - flags fraud detection by checking the extracted bank details on an invoice against your own records.

Archive:
-7 year bill and statement archive.
-Access all of your bills instantly from anywhere in your searchable cloud archive.
-Tax office compliant.

Intelligent Reporting:
-Real-time processing gives you powerful business insights, allowing you to forecast cash flow more accurately.
-Create and save custom reports using our search parameters to easily find and run reports as you need.
-Purchase Order Reports - export line item or summary data to a CSV to gain deeper insights.

Supplier Statement Reconciliation:
-Automatically reconcile supplier statements in seconds.
-Automatically checks for missing bills and flags inconsistencies with a handy traffic light system.


Images

Lightyear Software - Automate your approval workflow based on supplier information, bill value or keyword rules. With up to 8 levels of approval throughout your organisation and a clear overview of bill status, your team will save hours on chasing approvals.
Lightyear Software - Automate your approval workflow based on supplier information, bill value or keyword rules. With up to 8 levels of approval throughout your organisation and a clear overview of bill status, your team will save hours on chasing approvals.
Lightyear Software - Mobile App
Manage approvals and PO creation on the go. Faster invoice processing and less chasing for your finance team.
Lightyear Software - Software syncing at its best. Quick and easy setup with your software platforms means bill processing has never been faster. Save your team from duplicated work with a solution that offers 2-way data syncing to your ERP or accounting platform.
Lightyear Software - Inventory Management
Get real-time stock data in your inventory system by syncing your stock and quantity data from your supplier bills with your stock management system.
View 6 more
Lightyear video
Lightyear Software - Automate your approval workflow based on supplier information, bill value or keyword rules. With up to 8 levels of approval throughout your organisation and a clear overview of bill status, your team will save hours on chasing approvals.
Lightyear Software - Automate your approval workflow based on supplier information, bill value or keyword rules. With up to 8 levels of approval throughout your organisation and a clear overview of bill status, your team will save hours on chasing approvals.
Lightyear Software - Mobile App
Manage approvals and PO creation on the go. Faster invoice processing and less chasing for your finance team.
Lightyear Software - Software syncing at its best. Quick and easy setup with your software platforms means bill processing has never been faster. Save your team from duplicated work with a solution that offers 2-way data syncing to your ERP or accounting platform.
Lightyear Software - Inventory Management
Get real-time stock data in your inventory system by syncing your stock and quantity data from your supplier bills with your stock management system.

Not sure about Lightyear? Compare with a popular alternative

Lightyear

4,9 (151)
VS.
Highly reviewed

Starting Price

£99,00
month
US$22,99
month

Pricing Options

Free version
Free trial
Free version
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Features

63
44

Integrations

16
59

Ease of Use

4,9 (151)
4,5 (1 172)

Value for Money

4,8 (151)
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Customer Service

4,9 (151)
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Reviews

Overall rating

4,9 /5
(151)
Value for Money
4,8/5
Features
4,8/5
Ease of Use
4,9/5
Customer Support
4,9/5

Already have Lightyear?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 151
Megan
Megan
Overall rating
  • Industry: Accounting
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Time Saver

Reviewed on 2020/06/16

Using Lightyear eliminates the overhead of a staff member and risk of manual data entry errors....

Using Lightyear eliminates the overhead of a staff member and risk of manual data entry errors. Saves time and money for the business

Pros

- Ease of access for different managers to approve their own departments invoices
- ability to bring up old invoices as a click of a button
- quick turn around from customer service team
- Data interpretation to avoid data entry errors
- Access 24/7 anywhere in the world

Cons

Phone app does not have all the same capabilities as the website, waiting for further updates.

Jane
Overall rating
  • Industry: Accounting
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

This software took away our headaches with accounts payable

Reviewed on 2020/05/27

We love using Lightyear. It provides a fast, smooth process for auto processing and two-step...

We love using Lightyear. It provides a fast, smooth process for auto processing and two-step approval. This saves us time and gives us the control process we need with administration staff checking mapping and accounts along with Directors approving the bill for payment; all before getting exported to Xero.
Customer support is helpful and timely , especially during the set-up process.

Pros

Integrates seamlessly and easily with Xero - our accounting software

The option for single, double or exec approval process within Lightyear - meaning bills can be directly exported to the payment tab in Xero rather than draft.

Ability to file statements within the software - very handy with suppliers that send multiple dkts then ask you to pay on a statement

Cons

Minor wish list item:The archive tab for completed bills would be handier to search if located on the horizontal tab area where reviews, approvals are shown - rather than only accessible from the left-hand menu bar.

Rachael
Overall rating
  • Industry: Construction
  • Company size: 11–50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Time Saver

Reviewed on 2022/07/27

Charlie has been great and customer service has been very quick in replying and solving questions....

Charlie has been great and customer service has been very quick in replying and solving questions. Approval processing is working well, overall happy.

Pros

The Manager function has worked well for us as we have offices in different locations which has made the approval of invoices more efficient.
Easy to see where the approval process is up to.
Exporting invoices to our accounting system is great.
Also like the audit trail feature.

Cons

We haven't used the PO system yet but looking forward to the enhancements that will suit the way we use them. Yes they have listened to us and adding options to suit our business.

Hajni
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: 201–500 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best software

Reviewed on 2024/01/08

Exceptional, the best software that I have worked with over the years.

Exceptional, the best software that I have worked with over the years.

Pros

The implementation of the system was easy with excellent support from the team. It is very user friendly, all approvers have started using it without additional training as it is so straightforward. Processing invoices with Lightyear is super easy and using the system finally allowed us to go totally paperless.

Cons

There is no downside of the system, I cannot mention anything negative about it.

Debra
Overall rating
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Game Changer

Reviewed on 2021/11/09

Simplifying the approval process

Simplifying the approval process

Pros

Having data extraction & approval within one system is a game changer for us.
The approval process is simple to use once you spend the time to set it up.
The Keyword feature works really well when working with multiple locations.
The mobile phone app is easy to use and easy to switch between companies.

Cons

No ability on the mobile app to add a note to the receipt/invoice and no feature for multiple page or long receipts / invoices.

Showing 5 reviews of 151 Read all reviews

Lightyear FAQs

Below are some frequently asked questions for Lightyear.

Lightyear offers the following pricing plans:

  • Starting from: £99,00/month
  • Pricing model: Subscription
  • Free Trial: Available

Lightyear is available across 3 pricing tiers: Starter, Business, and Enterprise. Pricing works on a credit consumption basis, with credits discounting prices as you move up each tier. Credits are charged on the exporting of documents and the creation of purchase orders.

Lightyear has the following typical customers:

11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

Lightyear supports the following languages:

English

Lightyear supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Lightyear integrates with the following applications:

AccountsIQ, Bepoz, Infor SunSystems, MYOB Advanced Business, NetSuite, OrderMate, Pronto, QuickBooks, QuickBooks Online, Sage 200, Sage 50cloud Accounting, Sage Accounting, Sage Intacct, SwiftPOS, VIA, Xero

Lightyear offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

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