webexpenses

Software for smarter expense management & invoice processing

About webexpenses

Webexpenses is a leading global provider of expense management and invoice processing software to businesses of all sizes. The company’s full-featured web and mobile application transforms expense management by automating financial processes and employee workflows. The invoice processing software automates your POs supplier invoices for easy AP automation.

Our expense software is user friendly, it turns a complex, manual process into an efficient, automated one. We save businesses up to 25% in travel and entertainment costs. Advanced reporting tools and expense data gives finance teams visibility over every aspect of the expenses process in real time.

The software has a range of features including; mobile expenses app, digital receipts process, mileage
expense tracking, credit card integrations, petty cash management, reporting and tracking, software integrations, configurations and set-up and security. We also offer additional new services such as travel management, payments, invoice management and audit.

The customer comes first at Webexpenses, it's one of the reasons we have a retention rate of 99%. Our world class customer service and the award-winning client support team ensure Webexpenses stands out amongst the rest.

Key benefits of webexpenses

Scan receipts and track mileage in real time.
Automate reports with ease.
Stay compliant with built in company compliance features.
Save time and reduce spend by seeing exactly where and when employees are spending.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

English, Portuguese, Spanish

Images

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webexpenses video
webexpenses video
webexpenses screenshot: webexpenses screenshot: webexpenses screenshot:

Features

Total features of webexpenses: 40

  • API
  • Accounting Integration
  • Approval Process Control
  • Approval Workflow
  • Audit Trail
  • Billing & Invoicing
  • Booking Management
  • Compliance Management
  • Corporate Card
  • Credit Card Management
  • Customizable Reports
  • Dashboard
  • Data Extraction
  • Duplicate Payment Alert
  • Electronic Payments
  • Expense Tracking
  • Fraud Detection
  • Invoice Management
  • Invoice Processing
  • Mileage Tracking
  • Mobile Access
  • Mobile Receipt Upload
  • Multi-Currency
  • Online Booking
  • PO Reconciliation
  • Policy Management
  • Real Time Monitoring
  • Real Time Reporting
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting/Analytics
  • Restriction Management
  • Secure Data Storage
  • Single Sign On
  • Spend Control
  • Time & Expense Tracking
  • Travel Management
  • Vendor Management
  • Workflow Management

Alternatives

SAP Concur

4,2
#1 Alternative to webexpenses
SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

SalesTrip

4,8
#2 Alternative to webexpenses
SalesTrip is an expense management and travel booking system built on Salesforce, the world's leading cloud platform....

Expensya

4,5
#3 Alternative to webexpenses
Expensya is a cloud-based, multi-platform expense management solution with smart scanning, archiving, accountant...

SutiExpense

4,5
#4 Alternative to webexpenses
Automate business expense reports with SutiExpense. Leveraging automated receipt matching, credit card integration and...

Reviews

Overall rating

4,5 /5
(139)
Value for Money
4,5/5
Features
4,2/5
Ease of Use
4,4/5
Customer Support
4,7/5

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Showing 5 reviews of 139
Tiv G.
Overall rating
  • Industry: Financial Services
  • Company size: 201-500 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Sophisticated, professional, backed with excellent support

Reviewed on 2020/01/06

I found it easy to use from the start, the best feedback is probably from our field sales force who...

I found it easy to use from the start, the best feedback is probably from our field sales force who haven't had a single complaint ever since we switched Webexpenses. This says a lot as they don't like to move from a system they are already familiar with.

Pros

Webexpenses can be tailored to any business needs; the variety of options, settings etc is truly remarkable. The developers work on improvements that matter; for example they delivered a smart-scan function within the app which wasn't available when we signed up.
In general it is simple to use for both admins, approvers and users, the approval and processing of expenses has been a smooth process all the way.

I have to mention the setting up was done in a truly professional manner as well, having a project team assigned to the task who followed through the implementation project and made sure all business needs were met. We were provided an onsite training as well which was very useful.

Cons

Being sophisticated as it is, sometimes it can be difficult to use for admins not experienced with the system. You would get an error code and a prompt to contact support which can be frustrating. However, excellent support is always available, respond quickly and so far always had an answer to my problems.

Response from Webexpenses

Hello Tiv,

Thanks for taking the time to leave us a review detailing your experience using our system.

We are happy that our continuous updates and features have proven to be helpful to you.

Should you find it helpful, a fresh overview of the system can be arranged for admins by our support team at any time.

Kind regards,
Webexpenses

Jack H.
Overall rating
  • Industry: Veterinary
  • Company size: 10 000+ Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Very intuitive system

Reviewed on 2020/01/06

Everyone really likes the system and it works well. Very quick and cheap implementation and support...

Everyone really likes the system and it works well. Very quick and cheap implementation and support has been great.

Pros

Very quick to implement and intuitive to learn

Cons

Doesn't integrate as well with other systems however all other tweaks were put through really quickly.

Response from Webexpenses

Hi Jack,

Thanks for leaving us a review!

New partnerships are constantly on the horizon, so we are glad all integration concerns were addressed in a timely fashion.

Should you have any questions, reach out to us at [email protected]

Kind regards,
Webexpenses

Alice P.
Overall rating
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support

The day to day use of webexpenses is fine from a users perspective but less flexible for an...

Reviewed on 2017/12/12

Pros

The best part of the software is the mobile app. If you enter your own claims as you go the system is great.

Cons

The lack of flexibility around mileage has been an issue for us and updating admin as we have a number of divisions. Running reports over different divisions for managers who are approvers for people in different divisions. People in the same team have to be in different divisions to manage the mileage therefore it falls back to the mileage rates not being flexible enough. Being able to set a mileage rate or rates by user would be the most beneficial improvement for us.
Webexpenses often runs slow, the cloud icon turns for a few seconds before running reports and adding attachments etc.
When a PA enters the expenses on behalf of their manager they find the process cumbersome and very slow, for example attaching receipts is slow and not being able to sort the order the receipts are entered (for example in date order) means that when faced with a pile of receipts from their manager they have to spend time sorting them first then attaching and then trying to identify which attachment is which from the repository before attaching to the claim lines.
I have expressed a few times that I feel there is a step missing in the process, currently a user enters a claim, they submit it, it is approved and then gets finance approval and it is marked as paid. It then disappears from view and the only way to get a list of who you are paying is to run a report based on dates which risks missing or duplicating. There needs to be a passed for payment stage and then paid.

Jamie P.
Overall rating
  • Industry: Retail
  • Company size: 10 000+ Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

Web expenses

Reviewed on 2021/01/01

Pros

We use this to submit receipts for pay outs in store. We also record our business mileage etc aswell

Cons

A bit fiddly adding receipts to the page but other than that it’s good. Sends instant emails to the correct department who authorise the payments

Response from Webexpenses

Hello Jamie,
Thank you for leaving us a review. We are pleased to hear that you have had a positive experience using our system and features!
Should you need any assistance, please feel free to reach out to our in-house support team ([email protected])
All the best,
Webexpenses

Lucy W.
Overall rating
  • Industry: Education Management
  • Company size: 201-500 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Great product

Reviewed on 2020/01/06

Massively reduced time taken at month end to process users claims

Massively reduced time taken at month end to process users claims

Pros

Easy to configure to your companies requirements, and simple for users to create expense claims

Cons

Would like to be able to do everything on the app that can be done on the web based version from an admin point of view

Response from Webexpenses

Hi Lucy,

Thanks for your review and glad to hear you're having a positive experience using our system.

Be on the lookout for new updates and features coming in the near future.

Kind regards,
Webexpenses

Showing 5 reviews of 139 Read all reviews

webexpenses FAQs

Below are some frequently asked questions for webexpenses.

webexpenses offers the following pricing plans:

  • Starting from: US$5,00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients.

We do not have any information about webexpenses features

webexpenses has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

webexpenses supports the following languages:

English, Portuguese, Spanish

webexpenses supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

webexpenses integrates with the following applications:

Acumatica Cloud ERP, Dynamics 365 Business Central, Infor Cloud ERP, Infor M3, JD Edwards EnterpriseOne, MRI Software, MYOB Essentials, Microsoft Dynamics GP, NetSuite, QuickBooks Online Advanced, Reckon One, SAP Business One, SAP HANA Cloud, Sage 500, Sage Business Cloud Accounting, Stampli, Xero

webexpenses offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for webexpenses.