Easy Projects

Easy Projects

Project management and collaboration tools

4.4/5 (192 reviews)

Easy Projects Overview

Easy Projects is a project management and collaboration platform for mid-size businesses and enterprises that help marketing, IT and operations teams replace a mess of spreadsheets, emails, and whiteboards with a single online tool. With Easy Projects everyone can see the status of their projects in real-time, keep employees accountable and predict resource availability. Your personal project management coach will oversee and ensure successful implementation from setup to training.

Easy Projects facilitates project management with planning tools including Gantt charts, resource loading simulations, and a project calendar. Users can also create and save project templates for recurring projects in order to avoid wasting time on duplicate data entry, and Easy Project also provides a range of pre-built templates for IT, marketing, engineering, and more.

Other Easy Projects features include resource planning, project portfolios, collaboration tools, time tracking, project budgeting, calendar planning, personal to-do lists, permissions management, and more. Projects can be broken down into tasks and tasks can then be assigned to team members with pre-set deadlines and priority. Easy Projects aims to encourage team collaboration through real-time chat, and decision making and sharing tools such as discussion boards, notifications, file sharing and group events.

Pricing

Starting from
$24/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, Germany, Latin America, United Kingdom, United States

Supported Languages

English, French, German, Italian, Polish and 3 others, Russian, Spanish, Swedish

Easy Projects Reviews

Overall rating
4.4/5
93% positive reviews
87
Excellent
92
Very good
12
Average
1
Poor
0
Terrible

Easy Projects has proven to be a great way to bring all of the assets of a project together.

Used Daily for 6-12 months
Reviewed on 2/1/2018
Review Source: Capterra

All conversations, assets and proofing is done in one easily accessible place. We can more easily assign team members, switch designers working on a project and freelance projects to outside designers.

Pros

1. It's easily tweakable to fit our workflow.
2. We've had great, responsive customer service.
3. There's auto notifications to keep projects on track that can be set up according to the licensed user's preferences.
4. We can finally keep all conversations about projects in one place and they are archived to be reinitiated in the same way the next year.
5. It fit the budget well. It wasn't the most expensive nor the cheapest but had all of the options we were looking for in an online project management system-online proofing, forms that convert to projects, tweakable workflow, ability to have free guest users and automatic notifications.

Cons

1. The guest user experience isn't as strong.
2. We'd like to tweak the notifications for guest users per project but can't. There is a universal notification for all guest users that works well. Sometimes bugs the guest user too much though.
3. If 2 people are on a task and one clicks that they're done, they will still get notifications until the other person clicks done. It would be great if the notifications could stop for the person that completed their portion of the task once they click that they're done.
4. I really liked the Outlook integration option but wish it was available for Mac users. Over 50% of our office is on a Mac.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10

Great! Easy to use, reliable & tracks all projects, activities & manages my available resources.

Used Daily for 2+ years
Reviewed on 2/9/2018
Review Source: Capterra

Pros

We are an in-house CPG creative department of four. Easy Projects houses all of our creative projects/activities. The Creative team can see every project and its status at anytime. It also generates a resource report so see when my designers are over or under allocated I can make the necessary adjustments within the schedule to ensure the workload is at manageable level and adjusting schedules is easy and right at your fingertips. Easy projects holds all projects notes, so you don't have to go digging through emails. The upgrades to the system have been ongoing and great improvements but at a great price! The system is versatile and flexible to meet anyone's needs.

Cons

It is difficult to get the entire organization access to view all projects and status and our workload. They don't need full access but viewable access to activity center without paying for a full license per user.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

I use Easy Projects for my job, and it has been so easy to use!

Used Daily for 2+ years
Reviewed on 6/8/2018
Review Source: Capterra

Pros

I like that every person on the team can communicate directly within the program, eliminating the need for long email chains. My favorite feature used to be the layout of the My Assignments page before it became more of a to-do list. I liked being able to see what other people had commented and what other members were on a project with me. I also like that you can customize views in the Activity Center. It makes checking workload across a team very easy! I will also say that I think it's neat that you offer webinars to go over new features. I haven't been able to watch any of them, but one day I hope to catch up and see all the features I'm missing out on! lol

Cons

I really miss the old My Assignments view :( Other than that, I'd say that it's the perfect project management software!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Find it very easy to use. Like the batch operations and multi tool functions.

Used Daily for 2+ years
Reviewed on 2/1/2018
Review Source: Capterra

Easy organization of our projects. Easy time tracking and tracking who is working on what.

Pros

Easy to check what I need at the time. Also like being able to easily move activities into different projects if set up incorrectly. The work we do has mainly the same activities for each project. With the batch operations, it's easy to set up multiple projects at one time as well as assign the same people to various activities. Searching for time spent on various activities within projects also is easy. I can see if too much time is being spent on an activity or easily catch any errors with time being billed twice. I like being able to move an activity into a different parent activity if it was set up incorrectly at the start. The time and cost gets moved over as well. Slick.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

7.0/10

Very efffective & useful, aside from search functions

Used Daily for 1+ year
Reviewed on 1/11/2019
Review Source: Capterra

The accountability of each person on the projects has significantly improved for my job functions. I found that it is easier to keep track of tasks/projects without spending too much time hunting them down. You can see what tasks you're waiting on.

Pros

I like how easy it is to jump between projects and tasks. I also like how the tasks are set up under each project, showing you any dependencies you may need to keep in mind. I rarely use the gant view to see timelines, but I like the idea of it being there.

Cons

The user experience could use some improving. It would be nice to see some more details on the projects that applies specifically to your department or business. I would also like to see a better messaging interface.
It is also frustrating to try and find past projects that have been worked on-
Often times I will search a project by the number its titled, and it never shows up in the search function.
The searching for projects is the most frustrating part of the software.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend

9.0/10

Easy Projects Pricing

Starting from
$24/month
Pricing options
Free Trial
Subscription
Value for money

Pro: $24.00/user per month

Enterprise: contact Easy Projects for a custom pricing quote.

Volume and term discounts are available.

Easy Projects Features

  • API
  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Collaboration Tools
  • Collaborative Workspace
  • Commenting
  • Drag & Drop Interface
  • Gantt Charts
  • Prioritizing
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Task Management
  • Task Tracking
  • Third Party Integration
  • Timesheets

Additional information for Easy Projects

Key features of Easy Projects

  • @mentions
  • API
  • Access control
  • Activity dashboard
  • Approval process control
  • Assignment management
  • Automatic notifications
  • Budget control
  • Business intelligence
  • Calendar management
  • Charting
  • Client management
  • Client portal
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Communication management
  • Critical Path
  • Custom forms
  • Customizable reporting
  • Dashboard creation
  • Data visualization
  • Deadline tracking
  • Discussion board
  • Expense tracking
  • File sharing
  • Forms management
  • Gantt charts
  • Issue management
  • Issue tracking
  • Microsoft Outlook integration
  • Mobile integration
  • Permission management
  • Planning tools
  • Portfolio management
  • Progress reports
  • Project budgeting
  • Project development
  • Project management
  • Project planning
  • Project templates
  • Project time tracking
  • Projections
  • Quote management
  • Real time analytics
  • Real time data
  • Real time monitoring
  • Resource loading report
  • Resource loading simulation
  • Resource management
  • Self service portal
  • Status reporting
  • Survey management
  • Task management
  • Task tracking
  • Template management
  • Third party integration
  • Time tracking project
  • To-do list

Benefits

  • Encourage team collaboration with real-time communication, decision making & sharing tools such as discussion boards, notifications, file sharing and group events.

  • Plan projects and tasks using Gantt charts, critical paths, resource loading reports, multiple dependencies and a project calendar.

  • Create an unlimited number of tasks; track task statuses; view tasks by the ​hour, day, or week; edit tasks; and more.

  • Gain complete visibility over all critical project info with a customizable dashboard to view whatever you like: project budgets, hours logged, open issues, delays.

  • Use the color-coded resource loading report to see the workloads of each of your team members, seeing who is available and which resources are under or over-utilized.

  • Use the Enterprise version to access complete portfolio management with support for Critical Path method project planning.

  • Allow clients, stakeholders and other departments within the company to track the status of projects themselves through the Guest Portal.

  • GetApp Analysis

    Juggling multiple spreadsheets, email chains, and whiteboards is more than most project managers are prepared to handle. Easy Projects is a simple project management and collaboration solution that replaces traditional tools with a streamlined workspace. The end-to-end platform gives users the power to take the pulse of their projects and understand the status of all related tasks in real-time.

    Best suited for marketing, IT, and operations teams at mid-size and enterprise organizations, Easy Projects keeps everyone accountable for group projects. The web-based solution gives managers a way to assign tasks to individuals, and then track the progress of those individual tasks with status reports, audit trails, and deadline notifications. Easy Projects can also be used to predict workload forces, which is particularly helpful in larger organizations when managers need to know who is available to work on upcoming projects and which team members are currently overloaded with existing tasks.

    Activity Center

    What is Easy Projects?

    An inexpensive project management platform for teams, Easy Projects gives users the ability to plan projects, manage project portfolios, collaborate on projects, and track the progress of tasks. Templates speed up the time it takes to create new projects. Contributors to a given project can communicate through group discussions, file sharing, group events, chats, and real-time notifications.

    Using advanced visualization tools, managers can quickly see how their projects are faring with unified dashboards, online calendars, and drag-and-drop Gantt charts. The dashboard is also where managers will visit the see project health, budgets, and the current status of individual tasks. Easy Projects supports critical paths and dependencies.

    For larger organizations and teams, Easy Projects stands apart with its employee time tracking tools. The web-based solution gives managers a weekly view of all time entries related to their projects, while a Guest Portal provides restricted access for contributors or clients with limited roles. Custom web forms, automated notifications, integrations, and customizations are available, as well.

    MS Outlook Integration

    Easy Projects Main Features

    Executive Dashboards

    Easy Projects gives managers the ability to quickly see the most important information at a glance. From a unified dashboard, managers can get a general understanding of whether their projects are on track to meet goals and deadlines. Dashboards are completely customizable.

    Click onto the Executive Dashboard, then look under the “What’s new this week” heading to see a list of all tasks that have been posted to your project with upcoming deadlines. Then, scan over to the Earned Value Analysis chart for a quick update on the health of your project. This chart should give you a good idea of whether your project is at risk, just as the Resource Loading Chart will show your resource loading for the upcoming month.

    Executive Dashboard

    Project Calendars

    Deadlines matter in the scope of most projects, which is one of the reasons why Easy Projects has developed an integrated calendar that gives users a high-level overview of everything they have going on. From the calendar, you can see the health, status, and major milestones within all projects at your organization.

    Keep your calendar organized by filtering the information by customers, portfolio, date range, or just about any other criteria. In addition to using your General Calendar to view the tasks, milestones, and events for your team and yourself, you can also use a Personal Planner to keep track of just your own schedule.

    Project Calendar

    My Assignments

    Easy Projects wasn’t designed for slackers. The project management’s My Assignments feature supports busy professionals by giving users the information they need to complete tasks with minimal distractions, and nothing more. Users can also share message histories and files they’re working on with their colleagues.

    Click onto the “My Assignments” tab to see what you should be working on for the day. You can update the status of individual tasks as you progress throughout the day and record the time you spend on tasks for record keeping and billing purposes.

    My Assignments

    Resource Planning

    Resource planning is of incredible importance to leaders at growing organizations. Easy Projects offers resource planning tools to help managers stay in control of their most valuable assets, which may include employees, equipment, or time. A Resource Loading Simulator can answer questions like “Who is available to work on this task two weeks from now?” and “Will an existing schedule be compromised if we take on an additional project?”

    If you’re a manager, then you’ll want to review your Resource Loading Reports to see how much each of your employees has on his or her plate. Using this information, you can shift resources or move deadlines to avoid both the over and under-utilization of important members of your team.

    Resource Loading Report

    Guest Portals

    Not everyone needs complete access to a project in order to contribute. Clients, freelancers, and other stakeholders can view the status of certain projects in Easy Projects without seeing the type of day-to-day minutia that could be proprietary to the organization.

    Setup guest accounts for your clients or collaborators from other departments at your company to let those users track projects through the Guest Portal. Using guest licenses, users can submit issues to your team. If you choose, they can also be notified when issues come up that require their attention. This is the ideal solution for customer approvals.

    Guest Portal

    Easy Projects Integrations

    Organizations that adopt Easy Projects can import data directly from Excel or MS Project. They can use the API to integrate Easy Projects with existing systems or applications.

    Easy Projects also integrates with QuickBooks and Microsoft Outlook.

    Easy Projects Pricing

    Easy Projects offers hosted (SaaS) and in-house (on-premise) pricing. The cost of using the hosted version of Easy Projects is determined by the number of users and the specific features that an organization needs. A Pro plan costs $15.75 per user, per month, based on an annual plan. An Enterprise plan costs $18.75 per user, per month, based on an annual plan. Enterprise users have access to an unlimited number of portfolios and custom fields, while Pro users are limited to 60 and 200, respectively.

    On-premise pricing starts at $189 per user, per year. An upgraded Enterprise plan is available for $225 per user, per year.

    Easy Projects Bottom Line

    • Project management and collaboration platform
    • Designed for busy marketing, IT, and operations teams
    • Guest portals give clients and stakeholders limited access
    • Allows managers to plan every aspect of their projects with ease
    • Mobile version lets users work from anywhere, anytime

    Easy Projects FAQs

    Below are some frequently asked questions for Easy Projects.

    Q. What type of pricing plans does Easy Projects offer?

    Easy Projects offers the following pricing plans:

    Starting from: $24/month

    Pricing model: Subscription

    Free Trial: Available

    Pro: $24.00/user per month

    Enterprise: contact Easy Projects for a custom pricing quote.

    Volume and term discounts are available.

    Q. What are the main features of Easy Projects?

    Easy Projects offers the following features:

    • @mentions
    • API
    • Access control
    • Activity dashboard
    • Approval process control
    • Assignment management
    • Automatic notifications
    • Budget control
    • Business intelligence
    • Calendar management
    • Charting
    • Client management
    • Client portal
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Communication management
    • Critical Path
    • Custom forms
    • Customizable reporting
    • Dashboard creation
    • Data visualization
    • Deadline tracking
    • Discussion board
    • Expense tracking
    • File sharing
    • Forms management
    • Gantt charts
    • Issue management
    • Issue tracking
    • Microsoft Outlook integration
    • Mobile integration
    • Permission management
    • Planning tools
    • Portfolio management
    • Progress reports
    • Project budgeting
    • Project development
    • Project management
    • Project planning
    • Project templates
    • Project time tracking
    • Projections
    • Quote management
    • Real time analytics
    • Real time data
    • Real time monitoring
    • Resource loading report
    • Resource loading simulation
    • Resource management
    • Self service portal
    • Status reporting
    • Survey management
    • Task management
    • Task tracking
    • Template management
    • Third party integration
    • Time tracking project
    • To-do list

    Q. Who are the typical users of Easy Projects?

    Easy Projects has the following typical customers:

    Large Enterprises, Mid Size Business, Public Administrations

    Q. What languages does Easy Projects support?

    Easy Projects supports the following languages:

    English, French, German, Italian, Polish, Russian, Spanish, Swedish

    Q. What type of pricing plans does Easy Projects offer?

    Easy Projects has the following pricing plans:

    Subscription

    Q. Does Easy Projects support mobile devices?

    Easy Projects supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Easy Projects integrate with?

    Easy Projects integrates with the following applications:

    Dropbox, Evernote, GeoOp, JIRA Software, Microsoft Project, Salesforce Sales Cloud, SharpSpring, SurveyGizmo, VisitorTrack, Zendesk

    Q. What level of support does Easy Projects offer?

    Easy Projects offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials

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