Whatspot

4.7 (48)
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Simple booking system for spaces & resources in companies.

About Whatspot

Elevate your workspace management to new heights with Whatspot. Perfect for businesses, coworking spaces, universities and public institutions, we offer a dynamic solution for all your booking needs – from desks to (meeting) rooms and parking spaces while remaining easy-to-use.

Whatspot is FREE forever for 3 spaces and up to 10 users!

Experience unparalleled efficiency with our intuitive platform for free and expand whenever you feel the need to scale. Our pricing is designed with scalability in mind, the plans offer a flexible pricing structure based on your usage.

Interactive Maps, Mobile App, QR codes in Workplace, Easy Visitor Access, Approval process, Space utilization statistics. Streamline your space, simplify bookings, and optimize resource use, all while enhancing user experience. Choose Whatspot for a smarter, more organized workspace.

Pricing starting from:

€2.50/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Whatspot

Whatspot will quickly and easily help you to find a suitable date for a booking so that it does not clash with others.

Instant bookings, On-the-Spot - Enable on-the-go, instant bookings with a simple scan, catering to the fast-paced needs of professionals

Desks and space bookings made visual - Manage hot desk bookings easily using interactive floorplans. Create a working environment in which teams and individuals can work effectively. See in realtime which desks are available, who is in the office and where teammates are sitting.

Make bookings available to the public - Allow visitors and external partners to book meeting rooms, desks and other shared company resources easily and without the need to create an account. All in your control.

All bookings in one place - Have a perfect overview of all your own and your company's bookings in the form of a calendar or daily agenda.
It is always at hand on your mobile phone, tablet or computer.

Total control, real-time insight - Manage who can access the resources, approve or reject bookings. Keep track of the space usage in real-time, so you always know which resources are being used when and by whom.

Detailed usage reports for accurate invoicing - Elevate your invoicing accuracy with our detailed usage reports. Whether it's billing for hot desks or meeting rooms, our software provides precise data, ensuring every hour is accounted for.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Afghanistan, Albania, Algeria, American Samoa, Andorra and 221 others

Supported Languages

Czech, Danish, Dutch, English, French and 8 others

Pricing starting from:

€2.50/month

  • Free Version
  • Free Trial
  • Subscription

Images

Whatspot Software - Book desks and room in a breeze with interactive maps
Whatspot Software - Simply scan the code shown at the spot using your mobile phone to find out immediately if the meeting room or company car is available. If it is then you can book it with just two clicks.
Whatspot Software - Whatspot will quickly and easily help you to find a suitable date for a booking so that it does not clash with others.
Whatspot Software - Have a perfect overview of all your own and your company's reservations in the form of a calendar or daily agenda. It is always at hand on your mobile phone, tablet or computer.
Whatspot Software - Oversee not only who makes reservations within the company, but also what, where and when. Plan capacities, streamline the use of space and car fleets and make reservations in your company using the system.
View 6 more
Whatspot video
Whatspot Software - Book desks and room in a breeze with interactive maps
Whatspot Software - Simply scan the code shown at the spot using your mobile phone to find out immediately if the meeting room or company car is available. If it is then you can book it with just two clicks.
Whatspot Software - Whatspot will quickly and easily help you to find a suitable date for a booking so that it does not clash with others.
Whatspot Software - Have a perfect overview of all your own and your company's reservations in the form of a calendar or daily agenda. It is always at hand on your mobile phone, tablet or computer.
Whatspot Software - Oversee not only who makes reservations within the company, but also what, where and when. Plan capacities, streamline the use of space and car fleets and make reservations in your company using the system.

Features

Total features of Whatspot: 51

  • Access Controls/Permissions
  • Activities Booking
  • Alerts/Notifications
  • Approval Process Control
  • Attendee Management
  • Availability Indicator
  • Booking Management
  • Booking Notes
  • Calendar Management
  • Calendar Sync
  • Categorisation/Grouping
  • Class Scheduling
  • Confirmations/Reminders
  • Data Import/Export
  • Desk Availability Schedule
  • Desk Reservation
  • Email Reminders
  • Employee Management
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Floor Plans & Maps
  • For Offices
  • Hot Desking
  • Internal Meetings
  • Meeting Management
  • Meeting Room Booking
  • Mobile Access
  • Multi-Language
  • Online Booking
  • QR Codes
  • Real-Time Updates
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Allocation & Planning
  • Resource Management
  • Resource Scheduling
  • Room Availability Schedule
  • Room Booking
  • Scheduling
  • Search/Filter
  • Self Service Portal
  • Space Management
  • Space Reservation
  • Third Party Booking
  • Third-Party Integrations
  • Usage Tracking/Analytics
  • User Management
  • Utilization Reporting
  • Vendor Management

Alternatives

Google Calendar

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Envoy

4.8
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Envoy Rooms provides an easy solution to book meeting rooms, free up unused space, and gain insight.

Skedda

4.8
#3 Alternative to Whatspot
Give your people an easy tool to book their desks and rooms — next to the co-workers they miss most. Boost engagement &...

HubSpot Marketing Hub

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Reviews

Overall rating

4.7 /5
(48)
Value for Money
4.7/5
Features
4.4/5
Ease of Use
4.8/5
Customer Support
4.8/5

Already have Whatspot?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 48
Diogo
Diogo
Overall rating
  • Industry: Real Estate
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Amazing Platform and Support

Reviewed on 2024/03/01

Nothing less than exceptional service and dedication to the product they have. They are and should...

Nothing less than exceptional service and dedication to the product they have. They are and should be proud of what they built.

Pros

Reaching a sales and support team was easy, and I was amazed at how flexible they were. Special note to [sensitive content hidden] who gave an amazing professional side from our moment of interest to after the purchase.

Cons

Nothing until the moment. I will see how much time would it take to develop certain requests that we ask. But already beforehand was explained to me an idea of where the development team is oriented which I think was a positive point and helped me decide in to buy the product.

Alternatives Considered

HubSpot Marketing Hub

Reasons for Choosing Whatspot

Unprofessionalism that that would bring to my company.

Switched From

Google Forms and Google Sheets

Reasons for Switching to Whatspot

Easy to reach and dedicated professional to follow quickly my case.

Response from Whatspot

Thanks for your positive feedback! We're thrilled you're happy with our support and platform. Your satisfaction fuels our commitment to excellence.

Tina
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Love Whatspot! It has been a gamechanger for my tutoring office.

Reviewed on 2024/03/26

I absolutely love my overall experience with Whatspot. It's super easy to use. It's visually...

I absolutely love my overall experience with Whatspot. It's super easy to use. It's visually appealing. My tutors love using it. I love using it from an admin perspective. I have had no real issues with it. And for a small biz like mine, I am so grateful there is a free option.

Pros

I own a small tutoring company and our office has 2-3 meeting rooms. I love that Whatspot has a free option for small businesses like mine. Our tutors usually work with a student on a weekly schedule. Whatspot allows recurring meeting to be booked easily. The visual representation of the calendar and the bookings is very friendly and it's easy to see what rooms are available. It has been so easy to use that I am now using the Whatspot calendar to schedule new students and see which tutors work which days and what timeslots are open. It's not just a room reservation site, it's evolved into a really great tool.

Cons

No real cons. Whatspot is amazing and does pretty much everything I need it to.
However if I were to pick a few things: 1. the recurring meetings only go about 10 weeks out - so it is not recurring indefinitely. 2. when you delete a recurring appt, there is no ability to delete the whole recurring series, you have to go through each appt and delete them one by one. This actually works fine for my tutors as they usually only need to delete one session anyway, but it would be nice to be able to choose "delete just this one" or "delete all future recurring appts." I am sure Whatspot is in the works to update that. When I spoke with one of the reps, they seemed very responsive and they seem like they are always updating their site to have new features.

Response from Whatspot

Thank you for your wonderful review! We're thrilled to hear that Whatspot has been so helpful for your tutoring office. We're pleased to share that you can now set recurring meetings for up to 20 weeks. Additionally, we are working on enhancing the recurring booking management to allow bulk deletions. We appreciate your feedback and are always striving to improve our system. Looking forward to supporting your business as it grows!

Fariñas
Overall rating
  • Industry: Leisure, Travel & Tourism
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Simple and Efficient Workspace Managemen

Reviewed on 2025/01/22

I am very satisfied. Whenever I had questions or needed help, they resolved them. It's a simple yet...

I am very satisfied. Whenever I had questions or needed help, they resolved them. It's a simple yet fairly comprehensive tool.

Pros

Its simplicity and ease of use. Managing workspaces and meeting rooms is now much faster.

Cons

That users cannot create maps online or upload maps to assign spaces.

Response from Whatspot

Thank you for your feedback! We're thrilled to hear you find the tool simple and efficient. We’re excited to share that an interactive map self-service feature is in our near roadmap and expected to launch soon.

Kari
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 2.0 /10

Review of W

Reviewed on 2024/02/16

Pros

The calendar and booking. The spots make it possible for us to spearate booking between our locations.

Cons

I miss the automatic reply feature for our users. I also can't change my email address, the one I receive notifications at. I would really like to do this. Additionally, I want the option for participants to be approved on their first booking, without needing approval for subsequent bookings. I also miss information om how to get help with problems.

Response from Whatspot

We sincerely regret any inconvenience you've experienced and value your feedback highly. At Whatspot, we're dedicated to continuous improvement and take your concerns seriously:
Continuous Improvements: We regularly update the Whatspot system, incorporating valuable user feedback to enhance your experience.
Streamlined Processes: We're always looking for ways to make our platform more user-friendly, including simplifying booking and approval processes.
Billing Concerns: If there's been any issue with billing, such as being charged twice, we want to address it immediately. Please reach out to us at [email protected], and we're prepared to offer a full refund if a mistake has been made on our part.
Your satisfaction is our priority. For any assistance or to discuss your concerns further, please contact us directly at [email protected].
Best regards,
Marek

Armando
Overall rating
  • Industry: Maritime
  • Company size: 201–500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

We are very pleased with Whatspot for managing meeting room reservations

Reviewed on 2025/01/21

We are very pleased with Whatspot for managing meeting room reservations in our organization, as...

We are very pleased with Whatspot for managing meeting room reservations in our organization, as well as other spots. It has greatly streamlined and improved this process.

Pros

The simplicity and user-friendliness of the application make it highly intuitive, easy to manage, and operate.

Cons

There’s nothing I dislike, except for the inability to assign colors directly to spots instead of by spot type. Additionally, I would suggest adding the option to include guests in reservations and to send confirmation emails upon booking, along with reminders.

Response from Whatspot

Thank you for your detailed feedback! We're thrilled to hear Whatspot has streamlined your reservation process. Your suggestions for color assignment, guest inclusion, and email notifications are very helpful, and we’ll consider them for future updates. Thanks for sharing your experience!

Showing 5 reviews of 48 Read all reviews

Whatspot FAQs

Below are some frequently asked questions for Whatspot.

Whatspot offers the following pricing plans:

  • Starting from: €2.50/month View Pricing Plans
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Whatspot Freemium continues to work. However, a wider range of features are offered by the paid version, which starts at just €15 per month. See below for more pricing details.

Whatspot has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500

Whatspot supports the following languages:

Czech, Danish, Dutch, English, French, German, Italian, Norwegian, Polish, Portuguese, Romanian, Spanish, Swedish

Whatspot supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

We do not have any information about what integrations Whatspot has

Whatspot offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

See all software categories found for Whatspot.