About Yokoy

Yokoy automates business spend management for medium and large enterprises, with Artificial Intelligence. Offering you expense management, invoice processing and smart corporate cards in an all-in-one intuitive platform. With this approach, Yokoy goes beyond saving you time and money; and by optimizing the spend through transparency and control over the employee’s spend. Why rely on a siloed solution when Yokoy simplifies every process step in spend management? Put your spend management on autopilot today!

Yokoy generates expense reports in seconds; with more than 93% accuracy on extracting data from receipts, Yokoy automates all your expense management processes and with the Yokoy smart corporate cards, it becomes easy for employees to pay for their expenses, both through physical and virtual cards. Yokoy enables you to match and reconcile each transaction automatically. Besides automatically matching transactions with receipts and card statements, our tool also lets you set limits for employees to spend within limits.

In line with our mission to save you time & money - Yokoy flags duplicates, policy breaches and weekend expenses, thereby saving you time and money with regard to validation and reimbursement.
Additionally, reports show that businesses lose $20 billion every year on foreign VAT reclaim. That is why our AI also extracts multiple VAT's from receipts, which saves a lot of time and money in processing VAT reclaim.

Yokoy also simplifies your business travel management, both by integrating with leading travel management companies and by enabling secure payment for your expenses and travel booking with Yokoy Smart corporate cards and Yokoy Smart Lodge cards. With the integrations to leading travel management companies and online booking tools, Yokoy automatically imports your travel booking data. And transactions are reconciled automatically, leading to a reduction of manual effort and human error.

With the ability to report business travel, depending on the travel, Yokoy automatically calculates lump sums and mileage expenses. This consolidates all your business travel expense into one platform. Additionally, Yokoy also meets important general and tax regulatory compliance, so you stay compliant with all the aspects.

With a customizable setup, Yokoy lets you configure custom rules, company policies and workflows the way you need!

Yokoy can also automate your accounts payable process with Yokoy Invoice. At Yokoy, we understand that you need more than just the digitization of line items. Our in-house AI engineers have therefore developed a user-friendly all-in-one invoice solution that fits right into the Yokoy Spend Management Suite. From data capturing to approval flow and booking of invoices. Reduce manual work and errors, and gain transparency, insights and control.

The intuitive platform and the user-friendly design can easily be used by all employees, managers, finance teams, travel managers and CFOs to gain an overall understanding of the business spend.

With Yokoy you get a solution to make your business spend transparent and gain control over it. The automation in our tool also allows companies to reduce manual effort, leading to less human error and increased employee satisfaction. Save money on every dollar spent!


Key benefits of Yokoy

Yokoy Invoice: Process invoices automatically​.

Consolidate your accounts payable process, manage invoices at scale, automate approvals with custom workflows, and pay on time with Yokoy’s AI-powered invoice management solution.

- AI-based invoice data capture, extraction, and approval
- Automated matching of invoices, POs, and good receipts data
- Custom approval workflows for true AP automation
- Real-time spend visibility and full spend control for global organizations

Yokoy Expense: Manage expenses effortlessly​.

Automate your expense management, simplify expense reporting, and prevent fraud and reimbursement delays with Yokoy’s AI-driven expense management solution.

- Fully digital business expense reporting via web and mobile app
- Automated matching of receipts and card transactions for real-time visibility
- Real-time expense tracking and granular control over employee spending
- Custom workflows and approval flows for fast reimbursements

Yokoy Pay: Streamline your business payments​.

Gain real-time control of your global card spend and automatically match card transactions with receipts with Yokoy’s smart payment solutions.

- Issue physical and virtual cards on the go and easily freeze them via the Yokoy app
- Add your Yokoy cards to your favorite digital wallets
- Granular spend controls and individual spending limits to prevent overspending
- Automated transaction matching and real-time compliance checks
-Real-time spend data analysis for simple reporting and cost savings insights
Main features of our spend management solution:

AI-based automation
Eliminate manual work from your T&E and AP processes. Yokoy’s AI captures, extracts, validates, and approves employee expense and supplier invoices automatically.

End-to-end automation​
Improve efficiency with AI automation and streamline operations by bringing all your processes into one central platform, fully integrated into your tech stack.

Custom approval flows​
Map out your end-to-end approval workflows, customize them per entity, and define how exceptions should be handled, to reach full spend management automation.

Built-in compliance​
Prevent overspending and fraud and ensure compliance with company policies and country-specific regulations through built-in rules and pre-approval flows.

Real-time reporting​
Track expenses as they happen, extract spending patterns and insights from your analytics dashboards, and gain real-time visibility into your spending for accurate forecasts.

Simple audit trails
Detect errors and fraud with ease and ensure accurate audit trails by safely storing all your expense receipts, card transaction history, and vendor invoices in the Yokoy platform.

Multi entity support
Streamline complex AP and T&E processes across entities and subsidiaries, and standardize your workflows for increased efficiency and control with a central spend management platform.

World-class service and support
Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.

Streamline your IT landscape
Yokoy’s API facilitates seamless integrations with enterprise-level systems, removing manual processes and enabling true, end-to-end automation across entities and geographies.

Stay safe, with the highest security standards​
Yokoy is engineered for security and committed to information protection. We are ISO 9001, ISO 14001, and ISO 27001 certified, and GoBD and GDPR compliant.

Yokoy API
Yokoy’s engineers have created a free open API for you to build on top of Yokoy’s software and to connect your favorite tools and databases to the Yokoy platform.


Images

Yokoy Software - Save money on every dollar spent. Yokoy’s AI-powered suite transforms spend management for midsize companies and global enterprises – so you can save while spending.  GDPR compliant. ISO 27001, ISO 9001, and ISO 14001 certified.
Yokoy Software - Process invoices automatically.​ Consolidate your accounts payable process, manage invoices at scale, automate approvals with custom workflows, and pay on time with Yokoy’s AI-powered invoice management solution.
Yokoy Software - Manage expenses effortlessly.​ Automate your expense management, simplify expense reporting, and prevent fraud and reimbursement delays with Yokoy’s AI-driven expense management solution. Custom workflows and approval flows for fast reimbursements.
Yokoy Software - Streamline your business payments​. Gain real-time control of your global card spend and automatically match card transactions with receipts with Yokoy’s smart payment solutions. Automated transaction matching and real-time compliance checks.
Yokoy Software - Streamline your IT landscape. Yokoy’s API facilitates seamless integrations with enterprise-level systems, removing manual processes and enabling true, end-to-end automation across entities and geographies.
View 6 more
Yokoy video
Yokoy Software - Save money on every dollar spent. Yokoy’s AI-powered suite transforms spend management for midsize companies and global enterprises – so you can save while spending.  GDPR compliant. ISO 27001, ISO 9001, and ISO 14001 certified.
Yokoy Software - Process invoices automatically.​ Consolidate your accounts payable process, manage invoices at scale, automate approvals with custom workflows, and pay on time with Yokoy’s AI-powered invoice management solution.
Yokoy Software - Manage expenses effortlessly.​ Automate your expense management, simplify expense reporting, and prevent fraud and reimbursement delays with Yokoy’s AI-driven expense management solution. Custom workflows and approval flows for fast reimbursements.
Yokoy Software - Streamline your business payments​. Gain real-time control of your global card spend and automatically match card transactions with receipts with Yokoy’s smart payment solutions. Automated transaction matching and real-time compliance checks.
Yokoy Software - Streamline your IT landscape. Yokoy’s API facilitates seamless integrations with enterprise-level systems, removing manual processes and enabling true, end-to-end automation across entities and geographies.

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Pricing Options

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Features

58
61

Integrations

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Ease of Use

4,6 (41)
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Value for Money

4,3 (41)
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Reviews

Overall rating

4,5 /5
(41)
Value for Money
4,3/5
Features
4,3/5
Ease of Use
4,6/5
Customer Support
4,0/5

Already have Yokoy?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 41
Manuel
Overall rating
  • Industry: Computer Software
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Happy wife

Reviewed on 2022/05/04

My wife is the superuser of Yokoy, and Unique is the 3rd company we set up together. We implemented...

My wife is the superuser of Yokoy, and Unique is the 3rd company we set up together. We implemented SAP, Microsoft Nav, and Revolut Business, but she is super excited since we use Yokoy. We reduced our subscription spending by 20%-30% of various tools (small tools too) across Unique.

Pros

Very easy to use mobile experience and spend management. As a CEO, I like most the real-time view to all our expenses, especially the software subscription spending we have at Unique.

Cons

I'm waiting for linking the virtual credit cards to Apple Pay

Alternatives Considered

SAP Concur

Reasons for Choosing Yokoy

Better integration into Microsoft Nav, Easy to use Mobile

Switched From

Revolut for Business
Philipp
Overall rating
  • Industry: Insurance
  • Company size: 201–500 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

Practical, simple and reliable

Reviewed on 2023/04/03

The cooperation with Yokoy directly turns out to be very pleasant, on eye level and customer-oriente...

The cooperation with Yokoy directly turns out to be very pleasant, on eye level and customer-oriented. Yokoy is open to the needs and inputs of the customer. Even if not everything can be realized.

Pros

The simplicity of adding expense receiptsThe recognition of the data from the receipts is excellentGood clarity

Cons

Customization of the SAP interface is somewhat complex and depends on the implementation partner

Response from Yokoy Group

Hi Philipp,

Thanks for your kind remarks! We love hearing from our customers – especially when Yokoy is able to make a positive difference to them. We pride ourselves on having a simple and reliable tool that brings financial excellence to everyone.

Team Yokoy

Gabrijela
Overall rating
  • Industry: Financial Services
  • Company size: 51–200 Employees
  • Used Weekly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Okay application - still room for improvement

Reviewed on 2024/01/08

It's an easy tool to use and the main features are working perfectly, however, there are some...

It's an easy tool to use and the main features are working perfectly, however, there are some technical issues occurring from time to time.

Pros

It's an easy tool to use and the main features are working perfectly, however, there are some technical issues occurring from time to time.

Cons

Customer service is rather poor. I am currently waiting for a response and it has been weeks :/

Response from Yokoy Group

Dear Gabrijela,

We appreciate your honest feedback to help us continue to improve and grow. Specifically to your feedback on Customer Care - we understand from our Care team that your question has now been resolved and apologise for the delays experienced. If you still need assistance please respond to this email and we will be sure to find a timely solution.

Kind regards,
Team Yokoy

Michal
Overall rating
  • Industry: Internet
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Yokoy expense management for midsize scale up company

Reviewed on 2023/03/09

Pros

Yokoy is very positively rated by our employees (end users). The Yokoy staff is very friendly and supportive. They always try to find a tailored solution for your company's needs. Yokoy is still developing and changing. They implement new features to the tool every month.

Cons

The Yokoy Visa cards are limited to the European market. The delivery time for the physical cards is unacceptably long and they are delivering cards to a limited amount of countries. Also, the matching process for expense to card transactions is not intuitive for the end users, and they have serious problems the credit note management.

Response from Yokoy Group

Hi Michal,

First off, thanks for your review! We value your feedback and are happy to hear your employees are enjoying the tool.

In regards to the Yokoy Visa cards, we do want to use this opportunity to clarify a few things.
· We have recently switched card shipment providers and the shipment times have improved drastically to 5-7 business days.
· In response to customer feedback, we are about to release an improved transaction matching flow that will be a lot more user friendly.
· Furthermore, we have enabled the option for submitters to create credit notes themselves which improves the credit note handling.

Making our customers happy is always at the top of our to-do list. We value innovation and as you said we implement new features to the tool every month. I hope you'll stick with us to see what's new.

Best,
Yokoy

Sebastiaan
Overall rating
  • Industry: Textiles
  • Company size: 501–1 000 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Yokoy

Reviewed on 2023/03/03

Yokoy is an easy to setup and easy to use software that helps us with out travel and expense...

Yokoy is an easy to setup and easy to use software that helps us with out travel and expense management. We are very happy with Yokoy's solution.

Pros

Uploading receipts with one click or one picture is very helpful, be it with the mobile phone or with the web browser. Approval workflow is quick and settlement is easy.

Cons

As it is cloud based, country/company specific adjustments are not so easily done.

Response from Yokoy Group

Hi Sebastiaan,

Thank you for taking the time to review us! Our product team will be thrilled to hear how Yokoy has improved your workflows and increased efficiency.

We're always improving our product, so I encourage you to come back and check us out again soon to see what's new.

Thanks again – we appreciate it!

Best,
Yokoy

Showing 5 reviews of 41 Read all reviews

Yokoy FAQs

Below are some frequently asked questions for Yokoy.

Yokoy offers the following pricing plans:

  • Pricing model: Subscription
  • Free Trial: Available

Yokoy has the following typical customers:

51–200, 201–500, 501–1 000, 1 001–5 000

Yokoy supports the following languages:

Chinese, Dutch, English, French, German, Italian, Polish, Spanish

Yokoy supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Yokoy integrates with the following applications:

AFAS Software, Abacus, Abacus Cloud, Avaloq Banking Suite, BCD Pay, BMDP Statistical Software, Banana Accounting, CashbackOS, Comtravo, DATEV Audit dupe, DATEV Consolidation, DATEV Report, DATEV Sampling, Diamant, Egencia, Infoniqa, Microsoft Dynamics 365 Business Central tegossuite, Microsoft Dynamics 365 F&O Connect, Microsoft Dynamics AX, NetSuite, NetSuite Consulting, NetSuite Financials, NetSuite SRP, NetSuite SuitePeople, Pagero, Personio, R3 Contract Management, R3 Economics, R3 WinCenter, SAP Business ByDesign, SAP Business One, SAP Business One (Reseller), SAP S/4HANA Cloud, SAP S/4HANA Finance, SAP SuccessFactors HXM Suite, SAP SuccessFactors Work Zone, SAPDS, Sage 200, Sage 50cloud Accounting, Sage X3, SelectLine, TravelPerk, UBS, Winbiz Cloud, Winline, Workday Financial Management, Workday HCM, Workday Strategic Sourcing, Xero, proALPHA, rexx systems

Yokoy offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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