Gaia Workspace

An efficient & productive workspace management tool.

About Gaia Workspace

The hybrid working model has become a popular trend. Nevertheless, arranging desks and shared spaces can be a challenging task. Fortunately, a smart solution can make hybrid workspaces more manageable and efficient. Gaia Workspace addresses this issue with its robust features, including:

- Visitor Management
- Room & Desk Booking
- Office Car Parking
- External Booking
- Approval
- Analytics

Gaia Workspace streamlines the room and desk reservation process and track the use of office space, as well as enhancing the employee experience. At GaiaDigits, we are committed to providing your workspace with the right solutions to ensure utilization rate, enhance productivity, and reduce costs.


Key benefits of Gaia Workspace

By streamlining your booking process and providing a productive workspace for your employees, Gaia Workspace improves your overall experience while also boosting space utilization rates.


Images

Gaia Workspace Software - Visitor Management Solution
Gaia Workspace Software - Visitor Management
Gaia Workspace Software - Gaia Workspace Room & Desk Booking
Gaia Workspace Software - Desk Booking
Gaia Workspace Software - Space Booking
Gaia Workspace Software - Gaia Workspace Analytics - Desk Booking
Gaia Workspace Software - Space Booking Mobile
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Gaia Workspace video
Gaia Workspace Software - Visitor Management Solution
Gaia Workspace Software - Visitor Management
Gaia Workspace Software - Gaia Workspace Room & Desk Booking
Gaia Workspace Software - Desk Booking
Gaia Workspace Software - Space Booking
Gaia Workspace Software - Gaia Workspace Analytics - Desk Booking
Gaia Workspace Software - Space Booking Mobile

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Gaia Workspace

4,7 (21)
VS.
Highly reviewed

Starting Price

No pricing found
US$200,00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

43
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Integrations

2
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Ease of Use

4,7 (21)
4,6 (37)

Value for Money

4,9 (21)
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Customer Service

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Reviews

Overall rating

4,7 /5
(21)
Value for Money
4,8/5
Features
4,5/5
Ease of Use
4,7/5
Customer Support
4,9/5

Already have Gaia Workspace?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 21
Marcus
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 2–10 Employees
  • Used Monthly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Gaia Works!!

Reviewed on 2024/02/16

Pros

Simplicity and pricing of the product!!!

Cons

I can’t create a unique floor plan tailored to my building

Alternatives Considered

Skedda

Reasons for Switching to Gaia Workspace

Price and ease of use comparatively!!!!!

Response from GaiaDigits

Thanks for your review. Will share with you how to create a unique floor plan for your building.

Mark
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: 1 001–5 000 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Easy to Set Up and Use

Reviewed on 2022/07/14

It has been very easy transition to Gaia Workspace. The support from the team has been amazing....

It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.

Pros

Setting up the software has been very easy, and while our IT team would have to manage our previous room booking software, It is easy enough to manage recourses that someone onsite would be able to handle it no problem.

Cons

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.

Alternatives Considered

Microsoft Bookings and Skedda

Reasons for Choosing Gaia Workspace

Price

Reasons for Switching to Gaia Workspace

They were eager to work with us to make the product function like we needed it to and they were very competitively priced.

Response from GaiaDigits

Hello Mark, we are sorry that we didn't fully meet your needs. If you have more to share, we are happy to schedule a time with you.

Patricia
Overall rating
  • Industry: Government Administration
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Gaia - Quick, Easy and Reliable

Reviewed on 2022/03/10

Implementation team was knowledgeable, easy to work with and open to feedback. No negative...

Implementation team was knowledgeable, easy to work with and open to feedback. No negative feedback from staff or visitors - everyone quite likes the software.

Pros

The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.

Cons

Not able to send an email to admin to remind them to check on status of staff entries - would like that daily or an emailed exception report to use. Data is available in the software - no push of the data.

Response from GaiaDigits

Hello Patricia, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.

Rickard
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Empowering the Hybrid Workplace: GaiaWorkspace Review

Reviewed on 2023/05/15

GaiaWorkspace has proven to be an invaluable tool in our transition to a hybrid work model. Its...

GaiaWorkspace has proven to be an invaluable tool in our transition to a hybrid work model. Its robust analytics and detailed reporting have provided us with critical insights into workspace utilization and resource allocation, enhancing our operational efficiency and reducing overheads.The platform stands out with its user-friendly interface, making it accessible to everyone in our organization. Its ability to dynamically adjust to our evolving needs has truly revolutionized our approach to resource management.Moreover, the exceptional customer service offered by the GaiaWorkspace team has further enhanced our overall experience. In short, GaiaWorkspace is an indispensable partner for any organization navigating the complexities of the hybrid workplace era.

Pros

Robust Analytics: GaiaWorkspace provides in-depth insights into workspace usage and resource allocation, aiding in informed decision-making.User-friendly Interface: The platform is designed to be accessible to all users, regardless of their technical proficiency.Dynamic Resource Management: The platform's ability to adjust in real-time to evolving workspace needs enhances operational efficiency.Exceptional Customer Service: The GaiaWorkspace team's commitment to prompt and thorough responses enhances user satisfaction.Cost-Effective: By enabling organizations to invest only in necessary resources, it significantly reduces overhead costs.

Cons

No API: Currently, GaiaWorkspace doesn't provide an API, which may limit some advanced functionality.

David
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 2–10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Gaia Workspace helps non-profit organizations schedule their facilities

Reviewed on 2023/08/10

Pros

Excellent support and responsiveness to our needs. We have rooms used daily for meetings and social events in our non-profit housing complex by a variety of members who live in the facility and partner organizations who support our work. Different spaces require different approvals, have different equipment and configurations and some have restrictions on the number of times a single user or group can use them to ensure that more of our community can take advantage of the facilities. Not only can Gaia manage all these variables but it makes the overall process very easy to administer. We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.

Cons

The user interface is intuitive and easy to use on the administration side, but it takes some understanding of how to configure the settings. Thankfully, the Gaia Workspace team is available and very helpful in supporting us whenever there are questions or things that need to be adjusted.

Showing 5 reviews of 21 Read all reviews

Gaia Workspace FAQs

Below are some frequently asked questions for Gaia Workspace.

Gaia Workspace offers the following pricing plans:

  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Gaia Workspace offers 14 days free trial for teams and creates an efficient and safe workspace: Gaia Workspace (Room & Desk Booking, Office Parking) Basic Plan=Free Desk Feature Update=$6/month/desk Room Feature Update=$16/month/room Gaia Workspace (Visitor Management) Basic Plan=Free Standard=109/location/month Enterprise=299/location/month Please see feature details on our website.

Gaia Workspace has the following typical customers:

11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

Gaia Workspace supports the following languages:

Chinese, English, French, Traditional Chinese

Gaia Workspace supports the following devices:

Gaia Workspace integrates with the following applications:

Google Calendar, Microsoft Outlook

Gaia Workspace offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

See all software categories found for Gaia Workspace.