Ronspot

The 3-in-1 Desk, Parking and Meeting Room booking solution

About Ronspot

Ronspot is the most feature-rich Desk, Parking and Meeting Room Booking System on the market. Ronspot has been specifically designed for companies with more employees than spaces available.

By allowing employees to view availability up to 90 days in advance and book a space themselves in less than 30 seconds directly from the mobile app, Ronspot significantly reduce the amount of time and effort spent on coordinating these resources. Additionally, employees can easily view who is in the office and apply filters to refine availability. The flexibility of the system allows employees to create their own work schedule and decide when they work from home and when they come to the office.

In terms of configuration, administrators can apply a wide range of rules, restrictions and priorities to spots and employees to match their work patterns and requirements. For example, they can restrict a spot to specific employees and automatically lift these restrictions closer to the date, giving those employees the opportunity to book first. Similarly, Ronspot's credit system can be used to limit the number of bookings an employee can make every week or month, giving every employee the same opportunity to come to the office and preventing them from overbooking.

Lastly, Ronspot holds the ISO 27001 certification since 2020, which guarantees that the software maintains the highest standards of information security. Ronspot is also GDPR compliant, with all data hosted on Amazon's AWS servers in Dublin (EU). In terms of support, Ronspot provides efficient and fast customer service via email, live chat, and phone, and organises live training sessions. Ronspot is trusted today by 50,000+ users across 40 countries worldwide, including American Express, U.S. Courts of Appeal, Eli Lilly and Company, Carhartt, National Bank of Canada, NHS, Government of Ireland, Dublin City Council, Siemens, Novartis.

Key App Features
• Desk, Parking and Meeting Room booking within the same app
• Android app (Google Play), iOS app (App Store), and web portal
• Available in 7 languages — English, French, Spanish, German, Dutch, Italian, Czech
• Single Sign-On (SSO) — Microsoft AD, Google, Okta, Duo, OneLogin
• View real-time availability up to 90 days in advance
• Multi-zone: Supports multiple floors, buildings, and locations
• View colleagues' bookings on the map
• Select spot from the map, or get random spot
• Book a spot for the full day, or by the hour
• Apply filters to refine availability
• Instant booking confirmation
• Booking reminders — By email or phone notification
• Easy cancellation
• Sync bookings with calendar — Outlook, Microsoft Teams, Google, Windows
• GDPR compliant and ISO 27001 certified

Key Admin Features
• Upload or build a map for each zone
• Space selector — Make your map interactive by highlighting spots
• Import employees in bulk (CSV file)
• Group settings — Assign employees to groups to inherit configuration
• Restrict zones to selected employees or groups
• Restrict spots to selected employees or groups, with the option to lift restrictions after a specific time
• Recurring bookings — Assign a permanent spot to an employee
• Credit system (optional) — Restrict how many bookings an employee can make per week/month
• QR code check-in (optional) — Ask your employees to confirm they are on-site
• Auto-cancellation (optional) — Automatically cancel a booking if not confirmed by a specific time
• Team leaders (optional) — Appoint managers to overview other employees' bookings
• Customise email and notification templates
• Guest booking — Create bookings for external users
• Analytics — 10+ reports on spot usage and booking patterns
• 5-star customer service via email, live chat and phone


Key benefits of Ronspot

• Allows companies to manage desks, parking spaces and/or meeting rooms from one single software
• Facilitates the implementation of hybrid working
• Empowers employees to take their bookings into their own hands
• Removes a layer of anxiety for employees before commuting to work
• Allows companies to manage demand and priority in a fair and transparent way
• Reduces administration for the company
• Generates valuable data on occupancy, usages, and employees
• Ensures data protection and compliance with GDPR and ISO 27001 standards
• Pricing based on resources instead of employees (cheaper). No implementation or additional fees
• Full onboarding assistance + live training sessions
• 5-star customer service


Images

Ronspot Software - Employees can easily download the Ronspot mobile app for free on Google Play (Android) and the AppStore (iOS). They can login with Single Sign-On using existing credentials (Microsoft Azure, Google, Okta and Duo accounts).
Ronspot Software - Employees can view real-time availability of desks ad parking spaces directly from the app and up to 90 days in advance.
Ronspot Software - Administrators have the choice between uploading an existing floorplan of their office and parking and making every desk and parking space interactive, or alternatively building their own map using our construction kit.
Ronspot Software - Employees can select the desk and parking space of their choice directly on a map and get an instant confirmation.
Ronspot Software - Administrators can easily set their rules from the admin panel, including a booking schedule, daily booking limit, demand management (credits), group settings, team leaders, check-in system, etc.
Ronspot Software - Mobile accessibility
View 7 more
Ronspot video
Ronspot Software - Employees can easily download the Ronspot mobile app for free on Google Play (Android) and the AppStore (iOS). They can login with Single Sign-On using existing credentials (Microsoft Azure, Google, Okta and Duo accounts).
Ronspot Software - Employees can view real-time availability of desks ad parking spaces directly from the app and up to 90 days in advance.
Ronspot Software - Administrators have the choice between uploading an existing floorplan of their office and parking and making every desk and parking space interactive, or alternatively building their own map using our construction kit.
Ronspot Software - Employees can select the desk and parking space of their choice directly on a map and get an instant confirmation.
Ronspot Software - Administrators can easily set their rules from the admin panel, including a booking schedule, daily booking limit, demand management (credits), group settings, team leaders, check-in system, etc.
Ronspot Software - Mobile accessibility

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Starting Price

€2,00
month
US$6,00
month

Pricing Options

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Ease of Use

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Reviews

Overall rating

4,6 /5
(57)
Value for Money
4,5/5
Features
4,5/5
Ease of Use
4,6/5
Customer Support
4,8/5

Already have Ronspot?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 57
Veroslav
Overall rating
  • Industry: Automotive
  • Company size: 501–1 000 Employees
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Easy and engaging

Reviewed on 2023/03/03

My overall experience with Ronspot is very positive. It helps us to manage possible conflicts when...

My overall experience with Ronspot is very positive. It helps us to manage possible conflicts when sharing desks and meeting room during reconstruction of our offices. A possibilty to use Ronspot for parking spots booking is open for the future, as the spots will be equipped with electric chargers raising the importance of booking and parking spots management. User acceptance is smooth, thanks to self-explanatory design of mobile and web user interfaces.

Pros

Easy of use and fast implemenation. I managed that in two days, starting with learing the RONSPOT till two zoned ready for use to our users. I appreciate three-in-one application concept: desk, parking and meeting room bookings. Mobile application is easy to use and has a clean accomodating design.

Cons

I'd appreciate the improvement of map designer: copy and move all blocks of map together on the canvas, place desks right next to the walls, don't rotate spot numbers together with desk rotation (text is upside down), desk spot list to keep preset items per page (now it always resets to 10), minor bugfixes like ability to attached/change zone picture not just upon zone creation but also later, to keep my preset order at Desk Post List (sorting by selects columns), not insist on Half Refund setting upon zone creration when I don't what to use it at all etc.

Alternatives Considered

deskbird, Tactic, WorkInSync, Kadence and Skedda

Reasons for Switching to Ronspot

Easy of use, fast implemantation, three-in-one features, good price
Aleš
Overall rating
  • Industry: Food & Beverages
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

No more confusion in the parking lot

Reviewed on 2023/04/19

From the first contact, Ronspot representatives actively provided all the support information...

From the first contact, Ronspot representatives actively provided all the support information necessary for our decision about the product choice. A fully working demo environment was available to try the product functionality. Implementation took just a few days, including the design of the map zones. Users' adoption of the system was flawless due to the optimized GUI and native application.

Pros

Ease of implementation, configuration and usageNative mobile applicationAdmin web interfaceGreat customer support2-year subscription with a discount

Cons

Zone maps need to be uploaded by Ronspot resources.

Alternatives Considered

Sharvy, KALENA and Tidaro

Reasons for Switching to Ronspot

Transparent marketing information is available on the web page. Ronspot representatives provided live demo session on demand. The price covering our requirements was the lowest among the competitors.
Gary
Overall rating
  • Industry: Civic & Social Organization
  • Company size: 201–500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

review

Reviewed on 2023/03/30

Pros

Having the option to be able to print reports and download them and export them is helpful

Cons

Creates problems when cars are parked in violation, generates notifications that go to admin in offices instead of directly notifying the user in violation.

Pierce
Overall rating
  • Industry: Accounting
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Ronspot Review

Reviewed on 2023/03/02

Very positive. The team are very responsive during onboarding and at any point assistance is...

Very positive. The team are very responsive during onboarding and at any point assistance is required, any queries at all they'll get right back to you.

Pros

The desk booking system makes it easy to keep track of available desk space, covid contact tracing, and department allocation.

Cons

The WFH confirmation functionality could use work. The reporting has cut-off of 8am.

Stefano
Overall rating
  • Industry: Government Administration
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Great desk booking software

Reviewed on 2023/03/02

It was very easy to implement, the useres appreciated the application

It was very easy to implement, the useres appreciated the application

Pros

Single Sign On with Microsoft, app feature, easy to use

Cons

The dropdown menu to choose the Zone where to book

Showing 5 reviews of 57 Read all reviews

Ronspot FAQs

Below are some frequently asked questions for Ronspot.

Ronspot offers the following pricing plans:

  • Starting from: €2,00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Pricing is based on the number of desks and parking spaces you wish to manage through Ronspot.

Ronspot has the following typical customers:

51–200, 201–500, 501–1 000, 1 001–5 000

Ronspot supports the following languages:

Czech, Dutch, English, French, German, Italian, Spanish

Ronspot supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Ronspot integrates with the following applications:

Duo Security, Microsoft Azure, Microsoft Outlook, Microsoft Teams, Okta, OneLogin

Ronspot offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Ronspot.