Payroll Mate

Payroll Mate

Payroll Software

4.7/5 (113 reviews)

Payroll Mate Overview

Comprehensive payroll software that fits the needs of accountants, small and medium size businesses. Payroll Mate automatically calculates net pay, federal withholding tax, Social Security tax, Medicare, state and local payroll taxes. Payroll Mate also supports different types of payroll pay periods, prints checks, prepares payroll forms 941, 944, 940, W2 and W3. Payroll Mate software also supports user-defined income, tax, and deduction categories, making it very flexible and powerful with the ability to add on options like direct deposit capability, generate W2 forms on blank paper, and MICR checks. Payroll Mate can also generate forms California DE-6, California DE-7, Texas C-3, Texas C-4, New York NYS-45, Illinois IL-941 and Illinois UI-3/40. Payroll Mate exports payroll data to QuickBooks, Quicken and other accounting software like Microsoft Office Accounting.

Pricing

Starting from
US$99,00/year
Pricing options
Free Trial
One Time License
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Canada, China, Europe and 5 others, India, Latin America, Middle-East and Africa, United Kingdom, United States

Supported Languages

English

Payroll Mate Reviews

Overall rating
4.7/5
99% positive reviews
84
Excellent
28
Very good
1
Average
0
Poor
0
Terrible
Juli B.

Saves Time and Reduces Errors

Used Monthly for 2+ years
Reviewed on 2017/03/14
Review Source: Capterra

I've used Payroll Mate for about 8 years. I pay between 8 and 12 part-time employees every two weeks and it makes the payroll processing go very smoothly. Because our payrolls are very basic with no benefits, I don't use nearly all the features available. But it is a huge time savings to use Payroll Mate over the Excel-based system I used to use, and the margin for error is greatly reduced since I only have to enter the hours once and not worry about entering all the payroll information in several places for summarizing for taxes. Now when it comes time to pay or file the payroll taxes, it's all in the system. I double-check the numbers, and send the payments and tax forms off with just a few clicks. Although I don't use the W-2 preparation feature, Payroll Mate makes filing W-2s easy because all the W-2 information can be easily printed out for entering into the IRS's Business Services Online system. My frustration level with payroll and W-2s was greatly reduced once I started using Payroll Mate.

Pros

Easy to use with features our organization can grow into. Very easy to figure out. Inexpensive. I'm a volunteer for this organization, so it's great to have an affordable option that they agree to supply me with every year to save my time and sanity.

Cons

I like using the keyboard to maneuver rather than the mouse. There's a lot of tabbing to get around the "Check Details" screen by using the keyboard, so I end up using the mouse a lot. I would like the "OK" button on the "Check Details" screen to be always "at the ready" so if I'm done entering my paycheck information, I can just hit the "Enter" key and save the check information. That's the only feature I'd really like to see.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Dr wes W.

This one is the Best Payroll Program I've Ever Used. (period)

Used Weekly for 2+ years
Reviewed on 2017/04/04
Review Source: Capterra

I used Quick payroll for many years until they got crazy complicated and expensive.
The search for a new simplistic and easy program got me to Payroll Mate 5 years ago.
Installed it, set up my company, put in my state and fed info and the info for each employee.
BANG started writing checks. I eliminated payroll company fees, fees for my accountant and book keeper, inaccuracies, and I was able to go in and edit check and employee info and numbers as necessary. It keeps track of not only payroll but vacation time, bonuses, insurance reimbursements, and gives easy to call up summaries of payroll for individuals, and for the company, and quarterly and year end stuff for the accountant. Bang-what a concept!
Simple, easy, complete, cost saving, and they have great customer service, and on the phone help. No tech support where everything you ask is repeated several times before you get an answer that takes an hour and doesn't solve your problem!
So don't get angry cause you are frustrated with things in your life that aren't working and take it out on your software. Pay attention to the tutorial, and if you get stuck, stay calm, call the company and they will get you going with a smile. Have a great year!

Pros

Everything is great!

Cons

No Cons

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Alvaro M.

great software. practical to use. I would like to see added feautures "Departments" and self mailer

Used Daily for 2+ years
Reviewed on 2017/09/19
Review Source: Capterra

I am able to offer payroll service

Pros

PRACTICAL . easy to use... user friendly,, simple interface, looks friendly on the eye,, easy to backup

Cons

limited in robust features;
I am a CPA office providing service to many clients> some of them are restaurants with multiple locations. I need to have the ability to print reports by DEPARTMENT; also, I would like to professionalize my service and add a "self mailer machine" to my process. This means that I need to be able to custom format the printing in order to print checks in this machine

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Shawn L.

Consistently excellent

Used Weekly for 2+ years
Reviewed on 2017/03/16
Review Source: Capterra

I have been in business since 1993, and all that time I did payroll by hand. In 2014 I decided to check on using a program. I looked at several different ones and decided I liked the layout for Payroll Mate. Have been using it ever since. It was easy to get started and programming in the company and employee information was a snap. Updating each year is also no problem. Just order and when the email comes in, you're good to go. Would recommend to any small business.

Pros

Ease of use, input employee information is easy to understand, changes not hard.

Cons

My insurance does an audit in May so I have to pull reports for May-December of one year and then Jan-April of the next year and add the figures together. Would be nice if the years could mesh.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Michael Z.

MOST EASY TO USE AND FUNCTIONAL W-2 AND PAYROLL PROGRAMS IN THE MARKET.

Used Daily for 2+ years
Reviewed on 2017/03/22
Review Source: Capterra

I have used Payroll Mate and W-2 Mate programs for several years. These programs in conjunction with fabulous customer support, Lisa, in particular, among others, have enabled my small one horse operation to blossom into a medium size bookkeeping and tax service. I am NOT computer savvy; therefore, Payroll Mate and W-2 Mate have to be on a very low IT level for old guys like me. I turned 69 just a few days ago and never dreamed that my tax payroll business could be so easy to grow. THANK YOU GUYS AT REAL TAX TOOL!!!

Pros

Ease of use.

Cons

No Cons.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Payroll Mate Pricing

Starting from
US$99,00/year
Pricing options
Free Trial
One Time License
Value for money

$99 per year.

Payroll Mate Features

  • API

  • Accounting Integration
  • Accounting Management
  • Activity Dashboard
  • Automatic Notifications
  • Billing & Invoicing
  • Compliance Management
  • Customizable Reporting
  • Data Import/Export
  • Electronic Payments
  • Expense Tracking
  • Financial Analysis
  • Invoice Management
  • Invoice Processing
  • Multi-Currency
  • Real Time Data
  • Receiving
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for Payroll Mate

Key features of Payroll Mate

  • Automatically calculates federal and state payroll taxes.
  • Comprehensive payroll reports.
  • Exports Payroll Data to QuickBooks accounting software.
  • Exports Payroll checks to Quicken.
  • Exports payroll reports to Microsoft Excel.
  • Multiple Pay Frequencies such as weekly monthly.
  • Payroll Direct Deposit.
  • Prepares signature ready checks and pay stubs.
  • Prints 941, 940, 944, W-2 and W-3.
  • Supports state payroll forms for CA, NY, IL and TX.

Payroll Mate FAQs

Below are some frequently asked questions for Payroll Mate.

Q. What type of pricing plans does Payroll Mate offer?

Payroll Mate offers the following pricing plans:

Starting from: US$99,00/year

Pricing model: One Time License

Free Trial: Available

$99 per year.

Q. What are the main features of Payroll Mate?

Payroll Mate offers the following features:

  • Automatically calculates federal and state payroll taxes.
  • Comprehensive payroll reports.
  • Exports Payroll Data to QuickBooks accounting software.
  • Exports Payroll checks to Quicken.
  • Exports payroll reports to Microsoft Excel.
  • Multiple Pay Frequencies such as weekly monthly.
  • Payroll Direct Deposit.
  • Prepares signature ready checks and pay stubs.
  • Prints 941, 940, 944, W-2 and W-3.
  • Supports state payroll forms for CA, NY, IL and TX.

Q. Who are the typical users of Payroll Mate?

Payroll Mate has the following typical customers:

Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

Q. What languages does Payroll Mate support?

Payroll Mate supports the following languages:

English

Q. What type of pricing plans does Payroll Mate offer?

Payroll Mate has the following pricing plans:

One Time License

Q. Does Payroll Mate support mobile devices?

We do not have any information about what devices Payroll Mate supports

Q. What other apps does Payroll Mate integrate with?

Payroll Mate integrates with the following applications:

Sage People

Q. What level of support does Payroll Mate offer?

We do not have any information about what support options Payroll Mate has