Scan123

4.6 (57)
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Cloud-based document management built for auto dealerships

About Scan123

Scan123 is built specifically for auto dealerships industry to enable all departments in your dealership to instantly find important files with the click of a button. It is a simple and effective, cloud-based document management solution that integrates with your DMS and gives you instant access to all of your contracts, ROs, warranty info, technician notes, receipts, wet signatures and more. Ace warranty audits like never before with our advanced full-text search, optical character recognition, form-fill and secure sharing permissions so you can give auditors access to only the files you choose without ever losing a document. Feel secure knowing all your important legal documents are organized, easy to find and backed up with Scan123.


Key benefits of Scan123

Built from the ground-up for Auto Dealerships, Scan123 helps you:

Retrieve documents instantly. Search by RO#, stock#, deal#, VIN, customer name, and much more.

Instantly share documents with staff, other dealer locations or externally.

Simplify your filing system by combining paper and digital files from every department into a single location.

Secure encrypted files, permission based access, and SOC2 compliant so you are always protected against theft, hacking, flood, fire, and loss.

Reclaim the space used for filing cabinets and banker boxes to store more parts or add office space

Streamline your dealership audits so you are prepared with all your documents ready to go.

Move Your File Room to the Cloud so you can say goodbye to your paper mess & reclaim your space.

Integrates with All Major DMS Providers

No Hostage Data - Ever! It's your data, you won it.

45-Day Money-Back Guarantee

Unlimited lifetime support


Images

Scan123 Software - Go paperless with Digital File Cabinets
Scan123 Software - Get instant access to all of your contracts, ROs, warranty info, technician notes, receipts, wet signatures and more.
Scan123 Software - Enable all departments in your dealership to instantly find important files with the click of a button
Scan123 Software - 4
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Scan123 video
Scan123 video
Scan123 video
Scan123 Software - Go paperless with Digital File Cabinets
Scan123 Software - Get instant access to all of your contracts, ROs, warranty info, technician notes, receipts, wet signatures and more.
Scan123 Software - Enable all departments in your dealership to instantly find important files with the click of a button
Scan123 Software - 4

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Starting Price

US$379.00
month
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month

Pricing Options

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Integrations

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Ease of Use

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Value for Money

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Reviews

Overall rating

4.6 /5
(57)
Value for Money
4.8/5
Features
4.7/5
Ease of Use
4.7/5
Customer Support
4.8/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 57
Pat
Pat
Overall rating
  • Industry: Automotive
  • Company size: 51–200 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great Scanning program

Reviewed on 2023/08/21

Greatly reduced our document storage facility needs.

Greatly reduced our document storage facility needs.

Pros

ease of use, easy retrieval, ability to lock out or allow particular users to each cabinet.

Cons

No problems, the system works great, we use Fujitsu scanners and they work well with it.

Shawn
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 11–50 Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Safe solutions for electronic signatures as well as storage capabilities of sensitive...

Reviewed on 2024/12/12

Hands down you have The Best Customer Service Staff! The attention to detail as well as the...

Hands down you have The Best Customer Service Staff! The attention to detail as well as the perseverance of your staff to make contact to resolve issues is a above and beyond! We are a small business and pride ourselves in that field. We feel that Scan 123 does too and it shows!

Pros

I feel this is a safe place to store our sensitive documentation. I also appreciate the simplicity of sending documents out for signature. Very easy to use!

Cons

I would love a folder that stores our uploaded documents. It should show the current forms we use and possibly the archived ones should we ever need to reference them or should they need to be implemented again.
In order for us to see them now, we are having to create a fake client/caregiver or look through the files that are already prepopulated with personal information. I do not like this aspect.

Alternatives Considered

Docusign and Adobe Acrobat Reader

Reasons for Switching to Scan123

We liked the implementation and customer service experience!
naomi
Overall rating
  • Industry: Automotive
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

The Process

Reviewed on 2024/05/03

Fast response time when there are issues as well as great document management.

Fast response time when there are issues as well as great document management.

Pros

As mainly a user of scan123, I can effectively confirm that it works rather efficiently. Our documents are archived in an organized manner and scan123 makes it easy to locate past documents that may need to be retrieved.

Cons

I do use an outdated scanner that is not always great to use.

Peter
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Scan123 is the way to go

Reviewed on 2024/10/10

We are getting ready to recommend Scan123 to our peers in our industry as it will simplify the...

We are getting ready to recommend Scan123 to our peers in our industry as it will simplify the hiring of employees and onboarding of new clients.

Pros

Easy to implement and very versatile to use for our needs.

Cons

I like all the features, it might be good to allow the end user an option to input their own documents at some time in the future

Jes
Overall rating
  • Industry: Automotive
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great product. Saves time and space!

Reviewed on 2024/11/14

Easy to use. Rarely has glitches or technical problems. Easy to find things. I don't know how we...

Easy to use. Rarely has glitches or technical problems. Easy to find things. I don't know how we survived without it!

Pros

Easy to use. Efficient. Cost effective. Can be used with any DMS. Saves space since we can shred a lot of documents immediately, instead of storing them for years.

Cons

I'd like to be able to create my own cabinets, but other than that, I really can't complain. :)

Showing 5 reviews of 57 Read all reviews

Scan123 FAQs

Below are some frequently asked questions for Scan123.

Scan123 offers the following pricing plans:

  • Starting from: US$379.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Scan123 has the following typical customers:

11–50, 51–200, 201–500, 501–1,000

Scan123 supports the following languages:

English

Scan123 supports the following devices:

We do not have any information about what integrations Scan123 has

Scan123 offers the following support options:

Chat

Related categories

See all software categories found for Scan123.