Smartplan

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Employee Scheduling for small and midsized companies

About Smartplan

Smartplan is a web-based SaaS software for a variety of operations in the Workforce Management field.

It is designed with an intuitive and user-friendly interface to support small to midsize firms in their digitalization process. This means that we are primarily directed at companies that formerly have managed their employee scheduling and time tracking by hand or with complex Excel sheets and now aim for a more cost- and time-effective solution.

When it comes to the employee scheduling process, Smartplan offers a range of supporting tools. With our skill management function Smartplan makes sure that it is only the employees with matching qualifications that are assigned to certain shifts. By adjusting a broad variety of employee rules, Smartplan assures that all legal and operational obligations will be met and that the employee's personal circumstances are being respected during the planning process. Recurring shift patterns can be saved as templates for later use. The system even comes with an built-in staffing assistant, that will present you with the best possible schedule after having taken into account the staffing rules and staff availability.

The system is built upon the interactions between the employees and their designated supervisors by offering extensive Employee Self Service options. Users can actively participate by submitting their preferred working times, requesting absences, execute shift swaps, contact other collegues and adjusting their attendence, if needed. Admins can (but don't necessarily have to) intervene. Users will be notified immediately about any changes affecting them or the rota they are part of via email or a push message on their mobile phone.

Smartplan tracks and documents all the planned working hours as well as actual attendence and absences. Attendence can be registered by the minute through a digital punch clock, which can be used through a device on the premises or as a mobile version via our Smartplan app. Additionally, overtime accounts can be added to the employees in order to monitor that the planned or attended hours correspond to the agreed upon target hours.

Apart from accessing the gathered data directly in their Smartplan account, costumers can export the data to Excel for further modifications and analysis purposes. Salary rates and supplements can be registered as well and exported into a salary report in Excel or CSV formats. For all other, more custom-built inquiries, we offer an API.


Key benefits of Smartplan

- Access Smartplan anytime and anywhere you want via computer, smartphone or tablet.

- Intuitive and easy-to-use interface allows for a quick setup

- Free apps for Android and iOS

- Flexible subscription models without setup fees

- Customer Support and Technical Support with short response time

- Non-binding and free trial month


Images

Smartplan Software - Get a complete overview on all the shifts, employees and working hours during your planning process. Smartplan offers you a variety of smart tools, that will make it possible for you to create a rota in a matter of minutes.
Smartplan Software - With our online punch clock, you can register your employees' attendance by the minute. You can choose to use the punch clock on site (no special hardware needed) or to access its mobile version by tablet or mobile phone.
Smartplan Software - Absence management made easy: In the Smartplan absence calendar you will have a complete overview on all the approved as well as requested absences. The absences can be filtered by absences type (eg. holiday, sick leave, reducing overtime...)
Smartplan Software - All the information in one place. With our time management feature you can compare the planned hours with the actual attendance of all your employees. Here you can edit specific shifts as well as approve/reject any changes that might have been made.
Smartplan Software - Keep your staff informed! In our message centre you will be able to write private, group and public messages to your employees. You can add daily messages directly in your rotas, too.
Smartplan Software - Whatever is happening in your Smartplan account: We will keep all affected parties updated. Whether it is by email, SMS or push on your mobile phone - you will be notified on your own terms.
Smartplan Software - Access your account anytime from anywhere you want. Use our services 24/7 either in your computers/tablets browser or by downloading our free Smartplan apps on your mobile device. This way you can react quickly and conveniently to whatever comes up.
View 7 more
Smartplan Software - Get a complete overview on all the shifts, employees and working hours during your planning process. Smartplan offers you a variety of smart tools, that will make it possible for you to create a rota in a matter of minutes.
Smartplan Software - With our online punch clock, you can register your employees' attendance by the minute. You can choose to use the punch clock on site (no special hardware needed) or to access its mobile version by tablet or mobile phone.
Smartplan Software - Absence management made easy: In the Smartplan absence calendar you will have a complete overview on all the approved as well as requested absences. The absences can be filtered by absences type (eg. holiday, sick leave, reducing overtime...)
Smartplan Software - All the information in one place. With our time management feature you can compare the planned hours with the actual attendance of all your employees. Here you can edit specific shifts as well as approve/reject any changes that might have been made.
Smartplan Software - Keep your staff informed! In our message centre you will be able to write private, group and public messages to your employees. You can add daily messages directly in your rotas, too.
Smartplan Software - Whatever is happening in your Smartplan account: We will keep all affected parties updated. Whether it is by email, SMS or push on your mobile phone - you will be notified on your own terms.
Smartplan Software - Access your account anytime from anywhere you want. Use our services 24/7 either in your computers/tablets browser or by downloading our free Smartplan apps on your mobile device. This way you can react quickly and conveniently to whatever comes up.

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month
US$4.99
month

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Smartplan FAQs

Below are some frequently asked questions for Smartplan.

Smartplan offers the following pricing plans:

  • Starting from: £24.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Prices may vary depending on the country you live in. Please take a look at our pricing page (https://trysmartplan.com/pricing/) for more detailed information. Our subscription levels and their according prices are based on steps per 15 users. Smartplan Plus, a subscription package with additional features, is an optional offer and can be added to the subscription for a monthly standard fee.

Smartplan has the following typical customers:

2–10, 11–50, 51–200

Smartplan supports the following languages:

Danish, English, German, Norwegian, Swedish

Smartplan supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

We do not have any information about what integrations Smartplan has

Smartplan offers the following support options:

Email/Help Desk, Knowledge Base, Phone Support, Chat

Related categories

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