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Enterprise Content Management (ECM)

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About Enterprise Content Management (ECM)

Vir Softech's Opensource Enterprise Content Management (ECM) includes functionalities such as OCR scanning, scanned image enhancement, compression, QC, metadata indexing, page-level tagging, and PDF conversion. It offers structured folders, folder and document-level access, role-based access and authorization, content-type segregation, advanced search, and full-text search.
Users can review and approve workflows, and multilevel hierarchy parallel workflows. It offers custom implementation on top of the DSpace open-source platform and OWASP compliance.
Different verticals of our services:
Corporate: Human Resource: Employee docs & employment policies
Secretarial: Shareholder, Investor relation documents
Regular functions: R&D, Finance, Customer Experience content
BFSI: Banking: Account opening forms, Account holder details & forms, Retail & Commercial lending
Insurance: New policies, Policy Servicing, Service request management
Government: Judiciary: Case File Digitization
Ministries: Automation Repositories, Grants management
Education: Libraries, Research Journals, Archives, Subject Text Repositories
Institutions: Managing access to Repositories
Health:
Hospitals & Clinics: Patient Records digitization, easy access to appointments
Insurance: Patient case history and claims management
Why choose Vir Softech?
No proprietary licensing: Save seat-based, recurring costs of popular ECM vendors with open source ECM.
Worry-free magic: Technology is independent of the workflow. You concentrate on your workflow and the ECM magic is all transparent to you and will take care of everything else.
Reduced cost of ownership: Significant savings in your return on investments. You save at all three phases of project implementation, run-time, and future scalability.
Industry-specific solutions: Vertical solutions for Corporate, BFSI, Government, Education, and Health industries.
Support for multiple types of content such as images, documents, voice, and videos with multiple formats like PNG, tiff, jpeg, pdf, doc, wav, mp3, mp4, MS Office, pptx, xlsx, Docx, Autocad files, dwg.
Since your organization keeps different types of documents, they need to be handled in a manner that allows you to have easy access to them, by filtering your search using metadata and the different categories mapped with each document. Advanced Search and full-text search are the two most sought-after search functionalities by companies.
All your organizational files and documents are stored in a single place and any member of the organization can access them. However, you also need to have features that will restrict access to the files by making sure that the files belonging to a particular department can be accessed by the members of that department only. There is also a provision where to access certain documents you need to seek permission from the admin first. The request needs to be sent and processed and then the permission will be granted or denied. You can also pre-assign access and permission for certain personnel in your organization like the team lead, managers, etc. to related documents.
Having access to files and documents from different locations has become more important than ever. This is why you need to select software for a document management system that supports cloud and mobile access.
Be it small, medium, or large organizations, they all have a huge number of legacy data that are important to the organization. These data should be digitized and stored in the company's system. Having the right hardware and software will ensure speedy recovery and migration of data.
It is very important to choose software that can easily integrate with the already existing enterprise applications such as SAP and Google Enterprise. The goal here is not to go against or replace what you already have but to improve it without changing the identity, culture, and way of doing things. This will also make your software scalable and future-ready.

Key benefits of Enterprise Content Management (ECM)

Benefits of using Opensource ECM software:
1. According to AIIMS, companies may achieve an increase of 18% in productivity from utilizing a content services platform.
2. By limiting document access and authorization, ECM enables enterprises to prevent data breaches and reduce the danger of information getting into the wrong hands.
3. ECM allows enterprises to minimize the quantity of paper and physical storage space necessary, resulting in significant reductions in time wastage and associated expenses.
4. Version control is a significant capacity within our ECM software:
i. Make numerous versions of a document.
ii. When editing a document, lock it to prevent changes from being overwritten.
iii. Keep track of who changed what and when.
iv. Ensure that employees are constantly working on the most up-to-date version.
v. The ability to revert to prior versions if necessary.
5. Having the benefits of automated document-centric processes in the same system where you handle all of your organization’s documents is a huge benefit.
6. Having a collaboration module throughout your organization’s documents allows users to work on the same document in a centralized controlled environment while ensuring only authorized users have access.
7. You can integrate your ECM with existing enterprise applications, such as SAP and Google Enterprise.
8. Save seat-based, recurring costs of popular ECM vendors with open source ECM.
9. Technology is independent of the workflow. All you have to do is concentrate on your workflow and the ECM is all transparent to you.
10. Significant savings in your return on investments. You save at all three phases of the project: implementation, run-time, and future scalability.
11. Solutions for Corporate, BFSI, Government, Education, and Health industries.
12. Large-scale and mid-scale implementation across the globe.
13. Leave the world greener and cleaner by reducing paper-based footprint and yet not losing any data, efficiency, and being scale-ready.
What makes us better than others?
• Increase your saving with our open-source ECM software as there is no need for you to invest in proprietary licensing from other ECM vendors.
• You can reduce costs in every step of the project including implementation, run-time, and future scalability.
• We make sure to provide industry-specific solutions for your organization by customizing the software according to your needs.
• We are dedicated to making the world a better and a greener place by reducing the paper-based footprint by transferring everything online, without any data loss.
• You can also integrate our ECM software with any of the existing enterprise applications, like SAP and Google Enterprise.
Why is it important to have an Enterprise Content Management system in your organization?
Lack of Governance: Organizations are unable to get their leaders, technical experts, and compliance managers on the same page when it comes to prioritizing information and ensuring its security.
Inadequate Compliance: As data security and privacy become more important around the world, businesses require content services management software to help them stay compliant.
Migration of Content from Older Systems: While businesses focus on accelerating workflows and modernizing systems, on-premises systems are becoming a bottleneck due to the difficulty of developing applications on top of them.