---
description: Learn how MetaShare can help your business. GetApp provides users in South Africa with the most detailed information on software tools, prices and features.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png
title: MetaShare Reviews, Prices & Ratings | GetApp South Africa 2026
---

Breadcrumb: [Home](/) > [Contract Management Software](/directory/518/contract-management/software) > [MetaShare](/software/2062989/metashare)

# MetaShare

Canonical: https://www.getapp.za.com/software/2062989/metashare

> MetaShare is fully integrated with Microsoft 365 and installs as a shell on top of Microsoft 365 or SharePoint 2019. In other words, MetaShare finds your documents no matter where they are stored in Microsoft 365.
> 
> Verdict: Rated **4.0/5** by 4 users. Top-rated for **Likelihood to recommend**.

-----

## Overview

### Key benefits of MetaShare

\- MetaShare makes it easy to find, work with and reuse documents. Documents in MetaShare are organized with metadata. This means that the user does not have to know the entire long path in a complicated folder structure.

- MetaShare enables multiple ways to intuitively find documents. You can filter by metadata and search for free text in all documents in Teams, OneDrive, SharePoint and MetaShare. So you do not need to know where the document is stored.

- MetaShare takes a few minutes to activate and a few hours to configure. Thereafter, MetaShare significantly shortens the time for document management.

- MetaShare automatically applies a unified metadata structure, views, and settings to all workspaces. We call these configurations. For example, project managers can easily create their project project workspaces from a project configuration without the help of IT.

- Changes to configurations update existing workspaces and exclude costly manual work and script programming. Minimal knowledge of SharePoint is required to maintain MetaShare configurations.

- MetaShare supports many types of metadata fields, including a type that uses terms that are defined and maintained in SharePoint’s term store. If you change the name of, for example, contract to agreement, all documents are updated automatically. If you add a new term, it is available in all workspaces immediately.

- MetaShare is a pure document management solution whose only task is to create order, automate processes, save time and reduce risks. Still, MetaShare costs no more than the employee’s daily cups of coffee.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.0/5** | 4 Reviews |
| Ease of Use | 4.3/5 | Based on overall reviews |
| Customer Support | 3.7/5 | Based on overall reviews |
| Value for Money | 4.0/5 | Based on overall reviews |
| Features | 3.8/5 | Based on overall reviews |
| Recommendation percentage | 80% | (8/10 Likelihood to recommend) |

## About the vendor

- **Company**: Ways Sweden
- **Founded**: 2006

## Commercial Context

- **Starting Price**: €8,50
- **Pricing model**: Per User (Free Trial)
- **Pricing Details**: The list price is up to 100 users.
For more than 100 users, request a quote.
You can terminate the service at any time with 1 month notice.
When terminating, you will not need to migrate your documents nor the documents' tags, as they are all stored in SharePoint.
- **Target Audience**: 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000, 5 001–10 000, 10 000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Windows (On-Premise)
- **Supported Languages**: English, German, Swedish
- **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more

## Features

- API
- Access Controls/Permissions
- Active Directory Integration
- Activity Tracking
- Alerts/Notifications
- Approval Process Control
- Archiving & Retention
- Audit Management
- Audit Trail
- Automatic Backup
- CRM
- Case Management
- Client Portal
- Collaboration Tools
- Commenting/Notes
- Compliance Management
- Compliance Tracking
- Contact Management
- Content Library
- Content Management

## Integrations (3 total)

- Microsoft Entra ID
- Microsoft Outlook
- Microsoft SharePoint

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support

## Category

- [Contract Management Software](https://www.getapp.za.com/directory/518/contract-management/software)

## Related Categories

- [Contract Management Software](https://www.getapp.za.com/directory/518/contract-management/software)
- [Legal Document Management Software](https://www.getapp.za.com/directory/763/legal-document-management/software)
- [Archiving Software](https://www.getapp.za.com/directory/1055/archiving/software)
- [Document Management Software](https://www.getapp.za.com/directory/284/document-management/software)
- [Enterprise Content Management Software](https://www.getapp.za.com/directory/1261/enterprise-content-management/software)

## Alternatives

1. [Contentverse](https://www.getapp.za.com/software/2049941/contentverse-1) — 4.1/5 (19 reviews)
2. [M-Files](https://www.getapp.za.com/software/91125/m-files-dms) — 4.4/5 (274 reviews)
3. [Docsvault](https://www.getapp.za.com/software/2050014/docsvault) — 4.7/5 (40 reviews)
4. [Content Central](https://www.getapp.za.com/software/103485/content-central) — 4.3/5 (41 reviews)
5. [DocuWare](https://www.getapp.za.com/software/8533/docuware) — 4.6/5 (113 reviews)

## Reviews

### "Document Management and Collaboration Tool" — 4.0/5

> **Lumumba** | *29 August 2019* | Nonprofit Organization Management | Recommendation rating: 9.0/10
> 
> **Pros**: The best part of this software is the multi-dimensional search capabilities and 'virtual containers' structured approach to file management. A user does not need to remember file names, when they were created or which folders they were stored. Tags solve this problem.
Software  takes away multiple instances of the same file being created and allows collaboration with external partners.
It leverages the power of SharePoint for document management and collaboration.
Flexibility of the tool to create production and archive sites for retention.
> 
> **Cons**: Software is under constant revision with newer features.
The core of the software is SharePoint, so one has to find workarounds to work with some applications files e.g. In-Design.

-----

### "Thoughts of Metashare" — 4.0/5

> **Maria** | *21 October 2019* | Real Estate | Recommendation rating: 8.0/10
> 
> **Pros**: Easy to understand and to use. Very easy to customize to your company's needs. 
Easy to administrate and facilitates the searching for documents.
> 
> **Cons**: Somewhat inflexible. Not so good that you have to have the same access in the same room. Would be useful if you could amend the rights in the same room.
> 
> Documents are more easily found now. Strict rules for saving and metatags are very good.

-----

### "After One Year" — 4.0/5

> **Mikael** | *28 October 2019* | Oil & Energy | Recommendation rating: 7.0/10
> 
> **Pros**: Reachable from the web. Easy way to search for dokuments.
> 
> **Cons**: There should be a warning when trying to save a new document with same name as an old document in a different location.
> 
> Mosttly it´s a positiv experience compared to the classic file servers.

-----

### "Metashare review" — 4.0/5

> **Eva** | *29 August 2019* | Nonprofit Organization Management | Recommendation rating: 8.0/10
> 
> **Pros**: It is very fast to learn how to do in the system and also very easy to login if your not in the office
> 
> **Cons**: Nice to have is to see Metashare as an option in Windows explorer. Sometimes it's hard to search for a specific document
> 
> Closing the VPN, now it's more convinient with Metashare. Easier to work in

## Links

- [View on GetApp](https://www.getapp.za.com/software/2062989/metashare)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.getapp.com/operations-management-software/a/metashare/> |
| en-AE | <https://www.getapp.ae/software/2062989/metashare> |
| en-AU | <https://www.getapp.com.au/software/2062989/metashare> |
| en-CA | <https://www.getapp.ca/software/2062989/metashare> |
| en-GB | <https://www.getapp.co.uk/software/2062989/metashare> |
| en-IE | <https://www.getapp.ie/software/2062989/metashare> |
| en-NZ | <https://www.getapp.co.nz/software/2062989/metashare> |
| en-SG | <https://www.getapp.sg/software/2062989/metashare> |
| en-ZA | <https://www.getapp.za.com/software/2062989/metashare> |

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