About Expensify

Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.


Key benefits of Expensify

  • Track and submit receipts and expenses
  • Next-day direct deposit reimbursement
  • Mileage and GPS tracking
  • Automatic credit card import
  • Works with receipts in any currency
  • Corporate card reconciliation
  • Candidate reimbursement
  • Per diem functionality
  • Accounting integrations (QuickBooks, Xero, NetSuite, Intacct, and more!)

  • Images

    Expensify Software - 1
    Expensify Software - Approve or reject expense reports via mobile
    Expensify Software - Categorize, tag and group expenses in a report
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    Expensify Software - 1
    Expensify Software - Approve or reject expense reports via mobile
    Expensify Software - Categorize, tag and group expenses in a report
    Expensify Software - 4

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    Expensify

    4,4 (1 076)
    VS.

    Starting Price

    US$20,00
    month
    No pricing found

    Pricing Options

    Free version
    Free trial
    Free version
    Free trial

    Features

    77
    38

    Integrations

    23
    No integrations found

    Ease of Use

    4,4 (1 076)
    3,3 (57)

    Value for Money

    4,2 (1 076)
    3,4 (57)

    Customer Service

    4,0 (1 076)
    3,6 (57)
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    Reviews

    Overall rating

    4,4 /5
    (1 076)
    Value for Money
    4,2/5
    Features
    4,3/5
    Ease of Use
    4,4/5
    Customer Support
    4,0/5

    Already have Expensify?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 1 076
    Nasko
    Nasko
    Overall rating
    • Industry: Food & Beverages
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Save Time and Money by Using Expensify

    Reviewed on 2022/03/08

    Overall very happy with Expensify as a solution that allows me to have all my expenses organized in...

    Overall very happy with Expensify as a solution that allows me to have all my expenses organized in one place. Would highly recommend using it, especially for its feature that allows me to attach digital images of the receipts to each expense item. It has a great option to submit and send expense reports to multiple people. If you are using Expensify across mutliple users, all the information is easily accessible by every team member.

    Pros

    A great solution to keep all my expense reports in one place, with a great option to attach PDFs of receipts and/or images of receipts. Expensify can pull data directly from my credit card statements and that feature alone saves a lot of time of manual entering numbers and vendors.

    Cons

    It can get a little too much to configure in the beginning and navigating down to expense categories is not the easiest to do - it takes time to find things around that I could customize but once these are all in place, using Expensify is fairly easy. Expensify creates automatic names for your reports - make sure you change them to something that makes sense to you and your accountants or everyone will wonder what Expense Report 234902u5435242ewd is for.

    Laura
    Overall rating
    • Industry: Investment Management
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Smoothest expense reporting software ever

    Reviewed on 2020/08/18

    Overall, everything has been good with Expensify down to the coding for my purposes. Users like...

    Overall, everything has been good with Expensify down to the coding for my purposes. Users like that it literally creates a report they get paid for almost immediately without them having to nag accounting. It's a win win for everyone and well worth the cost per user.

    Pros

    The ease of use for our employees is great and very intuitive. I can make changes on the fly to reports if another user doesn't have it quite right for accounting purposes. It categorizes everything including mileage right where it should be.

    Cons

    Integration with our accounting software would probably be very easy if I could get higher ups to agree (They worry it might not flow correctly). I do have to take some manual steps to make that happen - otherwise there is nothing I want to add to the Con List.

    Alternatives Considered

    Microsoft Excel

    Reasons for Switching to Expensify

    We did not have the credit card usage that Concurent was well known for. The Excel version of reporting still wasted a lot of man hours to handle. Expensify was the best of all three choices hands down. Not looking back!
    Raphael
    Raphael
    Overall rating
    • Industry: Internet
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Avoid at all costs!

    Reviewed on 2023/06/30

    Overall experience has been *terrible*. I will never ever use this service again nor recommend it...

    Overall experience has been *terrible*. I will never ever use this service again nor recommend it to anyone.

    Pros

    I am the founder/CEO of my company, and adopted expensify because it was simple and easy-to-use, and largely automated expenses/reimbursement and financial reporting of same.

    Cons

    Unfortunately, something bad has happened to this company since those early days.First, they started putting up these really confusingly-labeled buttons which, if clicked, would automatically opt you in to using their new credit card product. And after I accidentally clicked one of those buttons, there was *no way* to undo it and every employee at my company was emailed a credit card! It was a huge fiasco.We decided to stop using Expensify due to these issues, as well as poor support, at the end of 2022. However, since our cancellation request arrived a few days *after* Jan 1 2023, they refused to cancel our account and continued to charge us over $1400 despite us not using the service at all. Eventually I had to contest the charges and ask our credit card issuer to deny future charges from expensify.

    Kirsten
    Overall rating
    • Industry: Accounting
    • Company size: 51–200 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Overcomplicated setup

    Reviewed on 2023/12/11

    Necessary evil at the moment. The accounting integrates well with Sage Intacct. Painful to set up...

    Necessary evil at the moment. The accounting integrates well with Sage Intacct. Painful to set up new accounts, add new cards, etc.

    Pros

    Accounting system integration is pretty simple to set up.

    Cons

    Support never seems to know how to help, throws up their hands usually. Workflow is frustrating - never quite sure how the routing is working. Forces you to set up multiple domains to have multiple accounts at the same institution.

    Mark
    Overall rating
    • Industry: Computer Software
    • Company size: 51–200 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 3.0 /10

    Good Product - Truly Awful Onboarding and Support

    Reviewed on 2020/05/05

    While the product is good if you don't have any complications, the onboarding and support are...

    While the product is good if you don't have any complications, the onboarding and support are probably the worst I have ever experienced. After a brief training session, there is no longer any phone call support allowed (only email and chat and the delays could be many hours and often days).

    More recently with the COVID-19 situation, their usage has plummeted so they recently announced a doubling of pricing (100% increase) to all users if they don't switch to using their credit card which for many companies (including ourselves and including reasons like the cc syncing problem) will not work. The message about the price increase was hidden in a very very long email from the CEO titled something about support improvements.

    Pros

    It is easy for the end user to use, particularly given the mobile app. It has a lot of good controls and notifications for potential user errors or abuses.

    Cons

    The credit card sync features often don't work or are significantly delayed (days, weeks if at all) which causes unintended reimbursements for non reimbursable expenses and messed up accounting.

    Alternatives Considered

    SAP Concur

    Reasons for Switching to Expensify

    It seemed to have the controls and ease of use that we needed and it charged per active user per month rather than a per expense report submitted which fit our needs well.
    Showing 5 reviews of 1 076 Read all reviews

    Expensify FAQs

    Below are some frequently asked questions for Expensify.

    Expensify offers the following pricing plans:

    • Starting from: US$20,00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    For pricing details, visit: https://use.expensify.com/pricing. Streamline your expense management workflow with a six week free trial!

    Expensify has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

    Expensify supports the following languages:

    English

    Expensify supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Expensify integrates with the following applications:

    BILL, ERP Cloud, Greenhouse, Gusto, Lola, Microsoft Dynamics GP, Microsoft Excel, Navan, NetSuite, Okta, OneLogin, Oracle Cloud Financials, Professional Services Cloud, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, Revel Systems, Sage Accounting, Sage Intacct, TravelPerk, TriNet Zenefits, Workday HCM, Xero

    Expensify offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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