About Expensify

Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.

Pricing starting from:

US$4,99/month

  • Free Trial
  • Free Version
  • Subscription

Key benefits of Expensify

  • Track and submit receipts and expenses
  • Next-day direct deposit reimbursement
  • Mileage and GPS tracking
  • Automatic credit card import
  • Works with receipts in any currency
  • Corporate card reconciliation
  • Candidate reimbursement
  • Per diem functionality
  • Accounting integrations (QuickBooks, Xero, NetSuite, Intacct, and more!)

  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, United Kingdom, United States

    Supported Languages

    English

    Pricing starting from:

    US$4,99/month

    • Free Trial
    • Free Version
    • Subscription

    Images

    Approve or reject expense reports via mobile
    Categorize, tag and group expenses in a report
    View 5 more
    Expensify screenshot: Expensify screenshot: Approve or reject expense reports via mobile Expensify screenshot: Categorize, tag and group expenses in a report Expensify screenshot:

    Features

    Total features of Expensify: 63

    • ACH Payment Processing
    • API
    • Access Controls/Permissions
    • Account Reconciliation
    • Accounting
    • Accounting Integration
    • Activity Dashboard
    • Activity Management
    • Administrative Reporting
    • Alerts / Escalation
    • Alerts/Notifications
    • Approval Process Control
    • Audit Trail
    • Billing & Invoicing
    • Cash Flow Management
    • Categorisation/Grouping
    • Compliance Management
    • Corporate Card
    • Credit Card Management
    • Customizable Fields
    • Customizable Reports
    • Dashboard Creation
    • Data Import/Export
    • Direct Deposit
    • Duplicate Detection
    • ERP
    • Electronic Payments
    • Expense Claims
    • Expense Tracking
    • Fraud Detection
    • GPS
    • Gamification
    • Mileage Tracking
    • Mobile Access
    • Mobile Alerts
    • Mobile Receipt Upload
    • Monitoring
    • Multi-Country
    • Multi-Currency
    • Multi-Location
    • Offline Access
    • PCI Compliance
    • Policy Management
    • Project Accounting
    • QuickBooks Integration
    • Real Time Data
    • Real Time Monitoring
    • Real Time Notifications
    • Real Time Reporting
    • Real-time Updates
    • Receipt Management
    • Reimbursement Management
    • Reporting & Statistics
    • Reporting/Analytics
    • Role-Based Permissions
    • Route Management
    • Scheduled / Automated Reports
    • Search/Filter
    • Single Sign On
    • Spend Control
    • Tagging
    • Third Party Integrations
    • Travel Management

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    Reviews

    Overall rating

    4,4 /5
    (807)
    Value for Money
    4,2/5
    Features
    4,3/5
    Ease of Use
    4,4/5
    Customer Support
    4/5

    Already have Expensify?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 807
    Tiana T.
    Overall rating
    • Industry: Automotive
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    User Friendly Interface

    Reviewed on 2021/02/11

    Great system to help track employee spending. The credit cards act as debit cards which is good if...

    Great system to help track employee spending. The credit cards act as debit cards which is good if you’re a company that is trying to not live on credit.

    Pros

    Minimal learning curve if your team us any experience with expensing items in a software format. You can fix mistakes really easily and there aren’t a ton of buttons to wade through.

    Cons

    Sometimes new employees need to get reloaded to allow them to bill items to customers. That might be the accounting firm that we work with a fault though.

    Laura R.
    Overall rating
    • Industry: Investment Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Smoothest expense reporting software ever

    Reviewed on 2020/08/18

    Overall, everything has been good with Expensify down to the coding for my purposes. Users like...

    Overall, everything has been good with Expensify down to the coding for my purposes. Users like that it literally creates a report they get paid for almost immediately without them having to nag accounting. It's a win win for everyone and well worth the cost per user.

    Pros

    The ease of use for our employees is great and very intuitive. I can make changes on the fly to reports if another user doesn't have it quite right for accounting purposes. It categorizes everything including mileage right where it should be.

    Cons

    Integration with our accounting software would probably be very easy if I could get higher ups to agree (They worry it might not flow correctly). I do have to take some manual steps to make that happen - otherwise there is nothing I want to add to the Con List.

    Verified Reviewer
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    This is a Required App for Those who Travel or are Accountable for their Business Expenses

    Reviewed on 2021/04/07

    I was first introduced to this software while working for another company. We were expected to use...

    I was first introduced to this software while working for another company. We were expected to use it for all of our expenses and submit our reports with it each month. It made this process so simple and frankly, I would have lost track of my expenses if I hadn't had it. I loved it so much I continued to use it when I started my own business. It makes accounting for your expenses extremely easy.

    Pros

    It's super easy to track your receipts during travel or at anytime really. You just scan your receipt with your smartphone, enter the amount, choose the account or category and you're good to go.

    Cons

    There isn't anything bad to say about this software. It works great and saves so much time and frustration because you are tracking everything as you go, while you are thinking about it.

    David B.
    Overall rating
    • Industry: Restaurants
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    Affordable and Convenient , yet I plan to leave expensify

    Reviewed on 2020/08/20

    it is worth trying. but unlike even a year ago the competition is finally offering similar features...

    it is worth trying. but unlike even a year ago the competition is finally offering similar features for similar pricing.

    Pros

    due to popularity it is easily assesable and offered many ways to upload an expense. I like how unlike most app/software companies gets it as they make if affordable and capture the biggest marketshare.any companies think their software is be get tham it is and is cost prohibitive or have user minimums which usually are not applicable for small business. I love how they are one of the few to offer personal credit card integration feeds. Believe it or not most do not and actually expect us to upload statements

    Cons

    buggy at times, doesn't transition from mobile to desktop or we based version. mobile app.has far less ability. mostly if fails at the main purpose, saving me time. every months nearly every expense is duplicated, failing to match itself to the credit transactionnand this takes forever to fix. It only sycs properly to the credit transaction if the receipt photo is taken from then app. if you try to upload screenshots? email you invoiced and use the ios "Sent too function" it duplicates the transaction..tech support actually told me to wait for the bank before uploading the receipt. This eliminated the entire point of the product.

    Mark B.
    Overall rating
    • Industry: Computer Software
    • Company size: 51-200 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 3.0 /10

    Good Product - Truly Awful Onboarding and Support

    Reviewed on 2020/05/05

    While the product is good if you don't have any complications, the onboarding and support are...

    While the product is good if you don't have any complications, the onboarding and support are probably the worst I have ever experienced. After a brief training session, there is no longer any phone call support allowed (only email and chat and the delays could be many hours and often days).

    More recently with the COVID-19 situation, their usage has plummeted so they recently announced a doubling of pricing (100% increase) to all users if they don't switch to using their credit card which for many companies (including ourselves and including reasons like the cc syncing problem) will not work. The message about the price increase was hidden in a very very long email from the CEO titled something about support improvements.

    Pros

    It is easy for the end user to use, particularly given the mobile app. It has a lot of good controls and notifications for potential user errors or abuses.

    Cons

    The credit card sync features often don't work or are significantly delayed (days, weeks if at all) which causes unintended reimbursements for non reimbursable expenses and messed up accounting.

    Showing 5 reviews of 807 Read all reviews

    Expensify FAQs

    Below are some frequently asked questions for Expensify.

    Expensify offers the following pricing plans:

    • Starting from: US$4,99/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    For pricing details, visit: https://use.expensify.com/pricing Individuals can use Expensify for free with up to 5 SmartScans per month. There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software. 1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses. 2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work. 3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping. 4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements. Streamline your expense management workflow with a free trial!

    We do not have any information about Expensify features

    Expensify has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Expensify supports the following languages:

    English

    Expensify supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Expensify integrates with the following applications:

    Bill.com, FinancialForce Accounting, FinancialForce PSA, Greenhouse, Gusto, Lola, Microsoft Dynamics GP, Microsoft Excel, NetSuite, Okta, OneLogin, Oracle Cloud Financials, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, Revel Systems, Sage Business Cloud Accounting, Sage Intacct, TravelPerk, TripActions, Workday HCM, Xero, Zenefits

    Expensify offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

    Related categories

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