Expensify

Expensify

Automated expense management

4.4/5 (602 reviews)

Expensify Overview

Expensify can categorize and code each receipt, and can even automatically submit business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.

Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, United Kingdom, United States

Supported Languages

English

Expensify Reviews

Overall rating
4.4/5
91% positive reviews
378
Excellent
167
Very good
38
Average
12
Poor
7
Terrible
Nate P.

Expensify Expense Tracking

Used Daily for 2+ years
Reviewed on 2019/08/14
Review Source: Capterra

I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.

Pros

The feature that won me over is the softwares ability to extract the necessary relevant information from a picture of the receipt and its reliability to accurately create an expense entry automatically. The other feature that really stands out is the dedicated email address you have to send receipts to the app. This feature is great because of rules i have established in outlook so that any "receipts" from certain companies automatically gets forwarded to my Expensify account.

Cons

Occasionally, when I was trying to submit a few large reports the app would freeze up on me. Otherwise I cannot think of any negative experiences I have had with Expensify.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

9.0/10
Isaac K.

Great Expense Report Software for Small Enterprise

Used Daily for 2+ years
Reviewed on 2017/02/01
Review Source: Capterra

I used this software extensively in a previous position, both as administrator and user. For a small organization, this is an excellent expense reporting software product which will easily allow you to go 100% paperless. All receipts are uploaded digitally and you can take photos of receipts on your phone and upload them onto the app (which is a great app). Once submitted, the routing is very nice and you can track the progress and make modifications if it is kicked back to you. The implementation was very smooth and we were able to incorporate everything we needed, including our chart of accounts, into this product. All of our employees loved it and it is especially useful for organizations who either have a lot of people traveling or who have employees in geographically dispersed locations. We had employees living in very remote parts of the world and they were able to capture all of their expenses and submit reports from anywhere as long as they had an internet connection. The product integrates very well with all of the major credit cards so no issue there. I don't think this product will integrate with your accounting package but I don't think you would expect that from a product of this nature or price range. Expensify is hosted on the cloud so no worries about installation and the implementation process went very smoothly for us. Their customer service wasn't spectacular but this product type and cost is such that someone in house should be able to manage everything and you wouldn't likely need to contact them for anything. The product is priced on a PUPM basis and the rate is very reasonable. I highly recommend this product to any company that doesn't already have an expense reporting feature as part of some larger ERM product. You will not be disappointed!!

Pros

Ease of use and implementation, low monthly cost which can be scaled as you add or remove users, completely paperless system and ability to take photos on your phone and upload them to the app, and ease of routing and tracking.

Cons

You will not get a lot of customer support and it doesn't integrate well into other applications. I don't think you would expect this of a product at this price though.

Response from Expensify

Thank you for the thorough review, Isaac! Apologies to hear our support is not as fast as you'd like, this is something we're heavily investing our resources on and you should see faster response times soon!

In terms of integration, please let us know at [email protected] if you're looking for something in particular. For a full list of our current integrations (including QBO, QBD, Xero, etc), check out https://use.expensify.com/all-integrations/.

Have a great day, and thank you again for leaving us a kind review! We're so glad we're making expenses easier for you and your team!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Christie G.

Good Resource

Used Daily for 1+ year
Reviewed on 2018/06/18
Review Source: Capterra

Pros

Our company went from using excel spreadsheets to monitor spending and expense reports to using Expensify once it was launched company wide a year and a half ago. In comparison to the old way of doing things, Expensify is a huge improvement. The software can sync with your corporate card (or personal card, if you'd like) so all your transactions are pulled into Expensify automatically. The only time a manual expense needs to be created is if you paid with cash, used a card that is not synced to Expensify or if you're entering mileage. Entering mileage is my second favorite thing about Expensify. It's very easy and can be as simple as inputting your starting destination and ending destination, and it will calculate the mileage for you. My favorite part of Expensify, however, is the mobile app. It allows you to take photos of receipts right away (especially nice while travelling) so you don't have to worry about collecting receipts and scanning them in once you're back in the office. Another nice feature of Expensify is that you can sort and put filters of your expenses to track category spend. This is very nice for our company as we receive some health wellness benefits that allow u to use X amount of money per year so these filters help us track our personal annual spend.

Cons

There are some features that have limited options for settings. The first example that comes to mind is if you take a picture of a receipt on the Expensify app, it will automatically mark that expense as reimbursable, even if you it's not.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Thomas C.

Expensify to the Rescue!

Used Daily for 6-12 months
Reviewed on 2019/02/26
Review Source: Capterra

Organization. Receipt management.

Pros

I work overseas. Mostly in Europe and my company is based in California. I work for an international charter school organization basically travel for a living while meeting with government entities about educational opportunities. My whole life is expenses. I spend my own money and get reimbursed so it's critical that every receipt, every lunch, hotel, meal, every expense is documented and saved.

I'm not the best with money and I struggle with organization on the road. Fortunately, Expensify helps me with both. Every receipt I collect can be instantly scanned and saved. There is no limit to the number which is great because someday's I have in excess of 20 receipts.

Expensify tallies my receipts as I go which assures I stay on budget and don't overspend. If I overspend or go over budget I don't get that money back so this feature is critical.

My company uses Quickbooks for accounting and Expensify integrates with Quickbooks effortlessly. For those who do not use Quickbooks, rest easy; there isn't a popular (or unpopular) software that Expensify doesn't integrate with.

If managing multiple receipts and budgeting is important to you, you MUST give Expensify a try.

Cons

Nothing. Expensify is the most complete travel expense app on the market.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Matt S.

Expensify for Ecommerce

Used Daily for 6-12 months
Reviewed on 2019/10/08
Review Source: Capterra

My overall experience with Expensify has been top notch. It really has helped our company become organized and has completely streamlined our expense tracking with ease.

Pros

Expensify is hands down the best expense tracking choice for our company.

There are a lot of pros to Expensify. Their customer service is amazing, always responding quickly and answering my questions in a very understandable manner. Their app is what we use most, it's simple and easy to use - having every feature you'd every need for tracking expenses.

I've also done some research on their company culture and it seems like they really invest into their employees lives. This definitely looks like a great company to work for.

Cons

There aren't many cons for Expensify. But if I had to choose something, it would be that the app doesn't real-time-sync with the admin system, you have to manually re-sync when something changes. For example: When the admin adds a new expense category, it doesn't show in the app right away unless the user manually "syncs". At the end of the day, this really isn't that big of a deal.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Expensify Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Individuals can use Expensify for free with up to 5 SmartScans per month.

There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.

1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.

Streamline your expense management workflow with a free trial!

Expensify Features

  • API
  • Accounting Integration
  • Accounting Management
  • Automatic Notifications
  • Billing & Invoicing
  • Compliance Management
  • Data Import/Export
  • Electronic Payments
  • Expense Tracking
  • Multi-Currency
  • Reporting & Statistics
  • Third Party Integration

  • Activity Dashboard
  • Auditing
  • Customizable Reporting
  • Financial Analysis
  • Invoice Management
  • Invoice Processing
  • Real Time Data
  • Workflow Management

Additional information for Expensify

Key features of Expensify

  • Account reconciliation
  • Accounting integration
  • Accounting management
  • Advanced policy enforcement
  • Advanced tax tracking
  • Android, iPhone, Blackberry, & Windows Phone apps
  • Approval process control
  • Auditor access control
  • Auto-reimbursement with direct deposit & PayPal
  • Automated expense input
  • Automated reporting & submitting
  • Billing & invoicing
  • Categorization
  • Compliance management
  • Corporate card reconciliation
  • Corporate card support
  • Credit card and bank import
  • Credit card integration
  • Custom business logic
  • Custom fields
  • Data import
  • Data import/export
  • Duplicate expense detection
  • ERP Integration
  • Electronic Payments
  • Expense Tracking
  • Expense claims
  • Export to major accounting packages
  • Flexible travel integrations
  • Fraud detection
  • GL code mapping
  • Inbox & guided review
  • Mileage tracking
  • Mobile Alerts
  • Mobile Integration
  • Multi-currnecy
  • Multi-level tagging
  • OCR receipt scanning
  • Offline mode
  • One click export
  • PCI compliance
  • Permission management
  • Project accounting
  • QuickBooks integration
  • Real time expense reports
  • Real time travel notifications
  • Receipt management
  • Reimbursement management
  • Role management
  • SAML SSO
  • Scheduled Reporting
  • Search Functionality
  • Third party integration
  • Time entry
  • Travel Management

Benefits

  • Track and submit receipts and expenses
  • Next-day direct deposit reimbursement
  • Mileage and GPS tracking
  • Automatic credit card import
  • Works with receipts in any currency
  • Corporate card reconciliation
  • Candidate reimbursement
  • Per diem functionality
  • Accounting integrations (QuickBooks, Xero, NetSuite, Intacct, and more!)

  • Expensify FAQs

    Below are some frequently asked questions for Expensify.

    Q. What type of pricing plans does Expensify offer?

    Expensify offers the following pricing plans:

    Starting from: US$5,00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    Individuals can use Expensify for free with up to 5 SmartScans per month.

    There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.

    1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
    2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
    3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
    4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.

    Streamline your expense management workflow with a free trial!

    Q. What are the main features of Expensify?

    Expensify offers the following features:

    • Account reconciliation
    • Accounting integration
    • Accounting management
    • Advanced policy enforcement
    • Advanced tax tracking
    • Android, iPhone, Blackberry, & Windows Phone apps
    • Approval process control
    • Auditor access control
    • Auto-reimbursement with direct deposit & PayPal
    • Automated expense input
    • Automated reporting & submitting
    • Billing & invoicing
    • Categorization
    • Compliance management
    • Corporate card reconciliation
    • Corporate card support
    • Credit card and bank import
    • Credit card integration
    • Custom business logic
    • Custom fields
    • Data import
    • Data import/export
    • Duplicate expense detection
    • ERP Integration
    • Electronic Payments
    • Expense Tracking
    • Expense claims
    • Export to major accounting packages
    • Flexible travel integrations
    • Fraud detection
    • GL code mapping
    • Inbox & guided review
    • Mileage tracking
    • Mobile Alerts
    • Mobile Integration
    • Multi-currnecy
    • Multi-level tagging
    • OCR receipt scanning
    • Offline mode
    • One click export
    • PCI compliance
    • Permission management
    • Project accounting
    • QuickBooks integration
    • Real time expense reports
    • Real time travel notifications
    • Receipt management
    • Reimbursement management
    • Role management
    • SAML SSO
    • Scheduled Reporting
    • Search Functionality
    • Third party integration
    • Time entry
    • Travel Management

    Q. Who are the typical users of Expensify?

    Expensify has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Expensify support?

    Expensify supports the following languages:

    English

    Q. What type of pricing plans does Expensify offer?

    Expensify has the following pricing plans:

    Free, Subscription

    Q. Does Expensify support mobile devices?

    Expensify supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Expensify integrate with?

    Expensify integrates with the following applications:

    Bitium, Clearlogin, Mavenlink, NetSuite, Sage Intacct, Salesforce Sales Cloud, Stripe, TSheets, Workato, Xero

    Q. What level of support does Expensify offer?

    Expensify offers the following support options:

    FAQs, Knowledge Base, Online Support, Video Tutorials