Accounting software for small businesses
4.2/5 (63 reviews)Kashflow is a cloud-based accounting, payroll and human resources software designed specifically for small businesses in the UK. As well as all of the basics such as invoicing and recording expenditure, Kashflow has a whole raft of other features that make running a business easier, including reporting and online payment collection. Kashflow supports reminder emails about overdue invoices, plus a PayPal Importer service for the automated accounting of PayPal transactions.
Stay in complete control of books the easy way with KashFlow's online accounting software which ensures VAT is automatically updated & can be submitted directly to HMRC, allows users to pay online and improve cashflow wherever they are, plus share information directly with their accountant for easy management. Kashflow gives a full view of finances, allowing users to see what they are owed, and what is overdue. Use Kashflow accounting software to convert quotes to invoices and automatically send them to customers, complete with logo and branding.
Users can set up multiple payment methods on their own payment terms, plus include a “pay now” button on their invoices to get paid faster. Keep an eye on business performance with reports on profit & loss, stock control and self assessment. Users can link their bank accounts to their accounting software to easily match their actual bank statements to their KashFlow business accounts.
Pros
It does what it says on the tin. So, it will run your payroll for you, tracking Tax & NI, produce P45s/P60s and submit data to the Government. It basically does everything you'd expect a payroll software to do. Payroll is complicated and KashFlow Payroll does its best to simplify this fr you; actually, I could not run my business without it.
Cons
The biggest annoyance is that you have to login to it separately from the main KashFlow program. Whilst it integrates the two at a data level really well, I don't understand why I cannot click seamlessly between the two.
Also, I think it lacks some features:
- I'd like it to handle and submit P11D forms
- It'd be nice if it integrated more tightly with Government so as well as submitting it also, showed me my tax balance owed. That would be a nice feature.
- Fixing a payroll mistake is a bit cumbersome as you have to roll back any intervening weeks. It'd nice if there was a simple tool for this.
I find Kashflow a mixed bag. In some ways, it's a good system and works well when everything is perfect. If you suddenly need to change something, however, prepare to get frustrated (no doubt you will at some point and good luck not messing your accounts up!).
Charging for their basic tutorials on how to use the software to avoid messing things up will cost you on top of the monthly subscription you're paying. This reason alone, I feel their not customer centric and am personally moving to another system due to this.
Pros
Kashflow can generate some nice reports and it looks fairly appealing.
Straight forward to set up in some ways.
Support is ok, can be a mixed bag.
Cons
A bit un-intuitive, unable to open links in new windows for some things which mean you have to keep re-running a report to work through each item in a list rather than quickly skip forwards and backward (Kashflow also forgets which dates you had selected so you have to re-select both dates every time!).
Unclear in places
Tutorials to learn the software are paid for those who are already subscribed, this is unforgivable. What kind of company charges their subscription paying customers to learn the software they pay for??
Kashflow feels like a strange mix between last gen software (and the frustrations that came with it) along with new gen (clean-ish interface). The whole package doesn't feel polished or finished.
Things like importing bank files will lead to duplicates without warning, Kashflow won't bother to check if any items are dupes. There goes the rest of your month manually removing all the duplicate items! Support will say it can only be done manually, can you tell it happened to me?
A joy to use and a great help to my fledgling business.
Pros
For a new business the most important thing is ease of use. Once set up Kashflow is intuitive to use and great to look at. Got an issue, the customer support is great, one to one help with a support person every time.
Cons
Takes a while to set up but as it covers all bases this is to be expected.
Makes running the back end of my business very easy.
Pros
It's not Sage! I've been using accounting software for 30 years and some of it was a nightmare. Kashflow is straightforward and easy to use.
Cons
No real issues. I've found customer service have sorted out any problems quickly and efficiently.
I can't even complain that it's expensive as it's very good value!
Pros
Kashflow is a great package for my small business. It captures everything I need, produces great reports and even allows me to submit my VAT at the touch of a button!
Cons
Nothing right now, it really does manage to tick all the boxes
Starter: £7/month + VAT
Business: £14/month + VAT
Business + Payroll: £19/month + VAT
Designed to take the hassle out of bookkeeping and accounting for small business owners so they can focus on running and growing their businesses, KashFlow is a cloud-hosted accounting software that’s intuitive, easy to use, and devoid of the accounting jargon that generally leave non-accountants scratching their heads in frustration. Invoice templates can be used right out of the box, and recurring monthly invoicing can be automated. Online bank accounts can be linked for automatic transaction inputs, as well as payment gateways like PayPal and GoCardless.
KashFlow’s dashboard provides an at-a-glance real-time view of how a business is doing financially, and the tabs on the left-hand side of the screen allows for quick and easy navigation and account management. Some of KashFlow’s core features include quotes, invoicing, automatic bank feeds, online payments and automatic payment chasing, and dedicated UK-based support.
KashFlow is a simple yet effective cloud-based small business accounting software built for both accounting professionals and those without any accounting experience, allowing them to easily manage their tax and accounts, business payroll, and invoicing. KashFlow lets users save huge amounts of time usually spent balancing the books, invoicing, managing payroll, and others, which then affords them more time to focus on the more value-adding aspects of their businesses. Optimized for mobile use, KashFlow can be used to issue invoices and create quotes even when on the go.
Aside from recurring invoices, recurring purchases can be automated, and suppliers are informed through email when payment is made. Email alerts are likewise automatically pushed for overdue invoices. Some of the financial and accounting reports built into the system and can be used right out of the box are balance sheets, customer history reports, lists of receivables and payables, monthly P&L (profit and loss), transaction reports by supplier or customer, trial balance, and more. Custom reports can be created.
Estimates, quotes, pro forma invoices – however they’re called, they’re important financial documents small business owners and accounting professionals create, send to their customers, and keep track of. With KashFlow, quotes creation can be done within minutes, and there’s no limit to the number of quotes users are allowed to create. Quotes can be printed and sent to customers via email or snail mail from within the application, and if the client decides to pursue the transaction, quotes can be converted into invoices with just a click of a button.
In the KashFlow Quotes tab, categories, which can also be customized to suit your business needs, are set up and managed by clicking on the Add button. Once done, depending on the circumstance, you’re ready to create, send, print, or convert your quotes into sales invoices.
KashFlow’s invoicing capability is as robust as it is versatile. Invoices can be customized and edited, even sent automatically (in the case of recurring invoices), with email push notifications telling you if they’ve already been paid or when they become overdue. You can create as many invoices as your business warrants; there are no hidden charges to worry about. Created as PDFs, invoices can be sent by email or printed from within the app. In case you need them sent to customers via standard snail mail, KashFlow’s ready integration with ViaPost automatically prints out and mails the invoice to the recipient.
Product/service lists can be pre-entered into the system. Come invoice creation time, items are auto-filled with the price, description, and VAT rate, among other data, preserving users’ finite time, plus the effort needed to check through various spreadsheets, stacks of folders, or software systems to ensure accuracy. Created and managed through the KashFlow dashboard, invoices can include discounts, custom fields such as project name or purchase order number, and a “Pay Online” button that links to a page where customers pay you via PayPal, credit card or other payment channels.
Bank accounts can be linked with KashFlow for faster, easier and more accurate financial transaction monitoring and processing. To import and view your banks’ balances directly on the KashFlow dashboard, you need to set up a feature called Automatic Bank Feeds, which lets users connect their KashFlow bank accounts with their online accounts. Previously, for bank transactions to be imported into KashFlow, users manually input transaction data through the bank transactions CSV importer. While this is no doubt a nifty tool to have, for it to properly work, users will need to create or download their banks’ spreadsheets and format the spreadsheets accordingly, an undertaking that may warrant a considerable amount of time, depending on the user’s familiarity with the tool.
With Automatic Bank Feeds, users no longer need to worry about the intricacies associated with the bank transactions CSV converter. Instead, their bank accounts, whose transactions are viewable on the KashFlow screen, are directly linked to KashFlow via a secure service. Once assigned, transaction details (amount, date, and comment) can be directly imported to your KashFlow account.
KashFlow comes with built-in integration with various credit card processing services, which enable virtual terminals within KashFlow. Once connected, customer credit or debit card payments can already be accepted, and your accounts are automatically updated with the corresponding payment information. KashFlow’s card processor pool includes GoCardless, Sage Pay, CardSave, Realex Payments, WorldPay, PayPal, Barclaycard, and others. A handful of these services also provide add-ons like payment buttons on invoices, e.g., PayPal.
While making more sales is definitely a positive, for a business to continually thrive and grow, cash flow monitoring is equally important. Because KashFlow is equipped with automatic push notifications when invoices are due or about to go overdue, chasing customers for payments doesn’t necessarily have to be a headache-inducing proposition.
Aside from client data being stored securely in the UK and a tool library that allows easy data import from other programs, even weekly or monthly data backups that are automatically emailed to users, KashFlow’s Help tab gives you easy access to the KashFlow self-service knowledge base/help center that contains how-to articles and other information about KashFlow’s features and functions.
The support team can also be contacted 24 hours a day, every day, free of charge. Support channels are email, online form, social media, community forums, webinars, user guides, and live trainings. Although phone support isn’t offered at this time, KashFlow representatives can be reached via phone for additional queries.
KashFlow readily integrates with third-party software like [PayPal] (http://www.getapp.com/paypal-application), GoCardless, [MailChimp] (http://www.getapp.com/mailchimp-application), [Receipt Bank] (http://www.getapp.com/receipt-bank-application), eBay, [Salesforce] (http://www.getapp.com/salesforce-application), [Shopify] (http://www.getapp.com/shopify-application), among others. The solution also has a full-featured API (application programming interface) that allows KashFlow customers to develop bespoke add-ons for their businesses, to be integrated with their KashFlow accounts.
When the free 14-day trial expires, customers can choose from three pricing packages: Basic, priced at £5 per month; Business, the most popular, which costs a monthly £10; and the “all you can eat” Business + Payroll package pegged at £15 per month.
All subscription packages include customer support, quotes, invoicing, and bank feeds. Both the £10 and £15 packages come with unlimited invoicing and the option to use multiple currencies. The £15 package that includes Payroll is recognized by the HMRC (Her Majesty’s Revenue and Customs) in the UK. There are no contracts, and subscriptions can be upgraded, downgraded, or cancelled any time.
Below are some frequently asked questions for KashFlow.
KashFlow offers the following pricing plans:
Starting from: £7,00/month
Pricing model: Open Source, Subscription
Free Trial: Available
Starter: £7/month + VAT
Business: £14/month + VAT
Business + Payroll: £19/month + VAT
KashFlow offers the following features:
KashFlow has the following typical customers:
Freelancers, Non Profit, Small Business
KashFlow supports the following languages:
English
KashFlow has the following pricing plans:
Open Source, Subscription
We do not have any information about what devices KashFlow supports
KashFlow integrates with the following applications:
Bitium, BookingBug, Capsule, Legalesign, ProWorkflow, Really Simple Systems, Receipt Bank, Sage People, Stripe, ekmPowershop
KashFlow offers the following support options:
FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials
Kashflow has been a life-saver for me and my business; I do not have the time to learn how to book keep properly or run a Payroll. It means I can focus on the aspects of my business that I need to develop and give less time to admin.