ProWorkflow

Project Management & Time Tracking For Teams Of Any Size.

About ProWorkflow

ProWorkflow helps small & large teams achieve clear visibility and accountability on projects, tasks, billing and reporting. With ProWorkflow, management, contractors, clients & teams collaborate to stay on top of deadlines easily. We provide ongoing personal support to ensure you're getting the best from your solution, no matter your budget. Subscribe with 2 users or more and get unlimited users for the first 30 days of your subscription!

Whether you're a small marketing agency, global IT enterprise or a busy accounting practice; our customizable platform will save you hours of ambiguity so you can focus on what's important - growing your business!


Key benefits of ProWorkflow

Project Management:
Manage projects through interactive timelines and company wide overviews. Plan projects by looking at staff availability to gauge realistic deadlines. Get the job on done on time, every time.

Task Management:
Create in-depth task lists with sub tasks breaking down the structure of a project. Drag and drop to delegate and assign tasks to staff members. Prioritize your to-do list and keep communications all in one place. Recreate similar lists of tasks through powerful templates.

Budgeting and Tracking Time:
Streamline processes through budgeting and tracking time on tasks and projects. Create quotes based on budgeted time on projects and tasks. Invoice based on actual time spent.

Resource Management:
Forecast staff resource and plan realistic project scopes. Look into how individual staff workload is affected in real time as you go.

Collaboration:
Keep all file sharing and communications in one place, on one page. Structured visibility to ensure the right people see the right things at the right time.

Business insight:
Robust reporting to help you identify and make real decisions that add real value to your business. Dedicated support to help you create personalized custom reports, showing you the answers your company is asking.


Images

ProWorkflow Software - Gantt Chart
ProWorkflow Software - Kanban Board
ProWorkflow Software - Timesheet
ProWorkflow Software - Upcoming Tasks
View 6 more
ProWorkflow video
ProWorkflow video
ProWorkflow Software - Gantt Chart
ProWorkflow Software - Kanban Board
ProWorkflow Software - Timesheet
ProWorkflow Software - Upcoming Tasks

Not sure about ProWorkflow? Compare with a popular alternative

ProWorkflow

4,5 (249)
VS.
Highly reviewed

Starting Price

US$20,00
month
US$11,95
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

181
180

Integrations

15
39

Ease of Use

4,3 (249)
4,6 (419)

Value for Money

4,4 (249)
4,7 (419)

Customer Service

4,6 (249)
4,7 (419)
Green rating bars show the winning product based on the average rating and number of reviews.

Alternatives

Avaza

4,6
#1 Alternative to ProWorkflow
Avaza is a business management solution which includes features for project management, resource scheduling, online...

Microsoft SharePoint

4,3
#2 Alternative to ProWorkflow
SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, &...

HoneyBook

4,8
#3 Alternative to ProWorkflow
HoneyBook is a client management tool designed for small business owners and freelancers to help manage and process...

Dubsado

4,3
#4 Alternative to ProWorkflow
Dubsado is a platform that lets businesses customize reusable form templates for several contracts, lead capture forms,...

Reviews

Overall rating

4,5 /5
(249)
Value for Money
4,4/5
Features
4,2/5
Ease of Use
4,3/5
Customer Support
4,6/5

Already have ProWorkflow?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 249
Paul
Paul
Overall rating
  • Industry: Media Production
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The best online system we've ever used

Reviewed on 2018/07/19

It helps is keep track of our jobs, where we are at with them, hours worked - there's a few things...

It helps is keep track of our jobs, where we are at with them, hours worked - there's a few things we'd love to customise for our business in particular, but it's been our best friend in business for the last 6 years !

Pros

We used to use an in-house/server only program with Filemaker Pro that never had external access - now I can log in anywhere to send scripts to our voice over talent and keep on top of jobs, quotes and invoices - plus we use Xero, so it's great to have that integration with invoices.

Cons

There's a couple of quirks in the manner of it being web based, and I'd love to see templates for font sizes in messages and emails out of the system, and occasionally we have issues (not ProWorflow's issue) that some government departments reject the emails out of the PWF system and we have to double check they got them !

Rob
Rob
Overall rating
  • Industry: Graphic Design
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Client, Project, Hours and Invoice Management ALL IN ONE!

Reviewed on 2018/07/23

For small business, managing the tasks at hand, the hours they took to do and then tracking...

For small business, managing the tasks at hand, the hours they took to do and then tracking invoicing and payments is a huge task that prevents one from doing what they love. ProWorkFlow makes the hardest part of running a business a breeze from ONE DASHBOARD!

Pros

I spent years searching for an integrated system to manage our small business projects, tasks, hours reports AND invoicing for years. All you find are solutions that do one maybe two of those things well. ProWorkFlow does ALL four simply and easily. I don't know how we'd do the work we do without it!

Cons

There are some features we don't use (like quotes) I wish could just be turned off and removed from the interface. I also wish there was more specific customizing of some of the forms and invoices (again for simplicity).

Kate
Overall rating
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Hasn't had any major (and promised) updates in years.

Reviewed on 2017/10/05

Pros

Ease of use

Cons

This software hasn't evolved in the 3 years I have used it (across three different companies). The reports are not-intuitive and very static - easy things I want to track as the admin are difficult to build or don't produce exactly what I need without offline manipulation. Basic functionality like filtering all tasks by project manager (not just assignee) have never been introduced.

Response from ProActive Software

Thanks for the feedback Kate will pass this on to the team :)

HEATHER
HEATHER
Overall rating
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

ProWorkflow is a MUST HAVE for any businesses managing multiple, people, tasks and projects.

Reviewed on 2018/04/20

Saves time, reduces unnecessary calls, keeps everything organised and reduces stress and helps...

Saves time, reduces unnecessary calls, keeps everything organised and reduces stress and helps manage project budgets and time on projects.

Pros

I have returned yet again to use PWF as I have started designing. The features have improved tremendously, certainly more user-friendly, great project templates to apply to make it easier to set up which I love! You can even make your own Project templates, which is a bonus.

I came straight back to ProWorkflow because it helped me so much I am now a returning customer and a happy one at that!

Cons

The only thing I can think of is that one important social media link field is missing in the contacts section, which I have put a request in for with IT.

Response from ProActive Software

Thank you for the awesome feedback Heather! We're glad you love ProWorkflow!

Todd
Todd
Overall rating
  • Industry: Graphic Design
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Does what it says on the packet - and does it well.

Reviewed on 2021/02/10

We compare PWF with other solutions on the market on an annual basis (every year for 10 years!) and...

We compare PWF with other solutions on the market on an annual basis (every year for 10 years!) and still continue to find ways that OPWF comes out on top.

Pros

We have used Proworkflow for around 10 years and heavily use it for time tracking, resource scheduling, budget management and cost tracking. We run a marketing agency with a team of 13 people and all users rely on PWF for daily management of their billable. The reporting features are strong and customisable. The interface continues to improve and periodic upgrades that always seem o add another level of improvement and usability.

Cons

We have seen other more feature rich software options on the market that would improve our client collaboration.

Showing 5 reviews of 249 Read all reviews

ProWorkflow FAQs

Below are some frequently asked questions for ProWorkflow.

ProWorkflow offers the following pricing plans:

  • Starting from: US$20,00/month
  • Pricing model: Subscription
  • Free Trial: Available

Professional: $20 per staff user per month - most popular Advanced: $30 per staff user per month - perfect for Enterprise Client and Contractor access is free on all plans. Professional and Advanced plans include unlimited active projects.

ProWorkflow has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

ProWorkflow supports the following languages:

English

ProWorkflow supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

ProWorkflow integrates with the following applications:

Box, Dropbox Business, FreshBooks, Google Calendar, Google Drive, Google Workspace, KashFlow, MYOB Business, Microsoft Excel, Microsoft SharePoint, OneDrive, QuickBooks Online Advanced, Quickbooks Online, Xero, Zapier

ProWorkflow offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for ProWorkflow.