Project Management & Time Tracking For Teams Of Any Size.

About ProWorkflow

ProWorkflow helps small & large teams achieve clear visibility and accountability on projects, tasks, billing and reporting. With ProWorkflow, management, contractors, clients & teams collaborate to stay on top of deadlines easily. We provide ongoing personal support to ensure you're getting the best from your solution, no matter your budget. Subscribe with 2 users or more and get unlimited users for the first 30 days of your subscription!

Whether you're a small marketing agency, global IT enterprise or a busy accounting practice; our customizable platform will save you hours of ambiguity so you can focus on what's important - growing your business!

Key benefits of ProWorkflow

Project Management:
Manage projects through interactive timelines and company wide overviews. Plan projects by looking at staff availability to gauge realistic deadlines. Get the job on done on time, every time.

Task Management:
Create in-depth task lists with sub tasks breaking down the structure of a project. Drag and drop to delegate and assign tasks to staff members. Prioritize your to-do list and keep communications all in one place. Recreate similar lists of tasks through powerful templates.

Budgeting and Tracking Time:
Streamline processes through budgeting and tracking time on tasks and projects. Create quotes based on budgeted time on projects and tasks. Invoice based on actual time spent.

Resource Management:
Forecast staff resource and plan realistic project scopes. Look into how individual staff workload is affected in real time as you go.

Keep all file sharing and communications in one place, on one page. Structured visibility to ensure the right people see the right things at the right time.

Business insight:
Robust reporting to help you identify and make real decisions that add real value to your business. Dedicated support to help you create personalized custom reports, showing you the answers your company is asking.


Business size



United States, Canada, United Kingdom, Australia

Supported Languages



ProWorkflow's personalized homepage dashboard
ProWorkflows's centralized project collaboration page
ProWorkflow's simple task to-do list
ProWorkflow's gantt styled timeline chart
ProWorkflow's drag and drop timesheet
View 6 more
ProWorkflow video
ProWorkflow video
ProWorkflow screenshot: ProWorkflow's personalized homepage dashboard ProWorkflow screenshot: ProWorkflows's centralized project collaboration page ProWorkflow screenshot: ProWorkflow's simple task to-do list ProWorkflow screenshot: ProWorkflow's gantt styled timeline chart ProWorkflow screenshot: ProWorkflow's drag and drop timesheet


Total features of ProWorkflow: 105

  • API
  • Access Control
  • Accounting Integration
  • Accounting Management
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Ad hoc Reporting
  • Assessment Management
  • Asset Management
  • Assignment Management
  • Audit Trail
  • Automatic Notifications
  • Availability Management
  • Billable Hours Tracking
  • Calendar Management
  • Charting
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Collaborative Review
  • Collaborative Workspace
  • Commenting
  • Communication Management
  • Configurable Workflow
  • Contact Database
  • Contact Management
  • Contractor Management
  • Customer Accounts
  • Customer Database
  • Customizable Branding
  • Customizable Reporting
  • Customizable Templates
  • Dashboard Creation
  • Data Import
  • Data Import/Export
  • Data Synchronization
  • Data Visualization
  • Deadline Management
  • Document Management
  • Document Storage
  • Drag & Drop Interface
  • Email Integration
  • Email Notifications
  • Employee Management
  • Event Management
  • File Management
  • File Transfer
  • Forecasting
  • Gantt Charts
  • Invoice Management
  • Invoice Processing
  • Job Tracking
  • Monitoring
  • Multi-Department / Project
  • Multiple Projects
  • Performance Reports
  • Permission Management
  • Personalized Profiles
  • Pipeline Management
  • Planning Tools
  • Prioritizing
  • Project Accounting
  • Project Estimating
  • Project Management
  • Project Notes
  • Project Planning
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Quote Management
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real Time Updates
  • Recurring Tasks
  • Reminders
  • Reporting & Statistics
  • Resource Management
  • Role-Based Permissions
  • SSL Security
  • Scheduled Reporting
  • Search Functionality
  • Secure Data Storage
  • Single Sign On
  • Status Reporting
  • Status Tracking
  • Subcontractor Management
  • Summary Reports
  • Task Management
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Template Management
  • Third Party Integration
  • Time & Expense Tracking
  • Timeline Management
  • Timer
  • Timesheets
  • To-Do List
  • Video Support
  • Widgets
  • Workflow Management



#1 Alternative to ProWorkflow
Basecamp is a collaborative project management, team communication, and daily task tracking application suitable for...


#2 Alternative to ProWorkflow
ClickUp is a fundamentally new way to work - bringing separate apps like tasks, docs, spreadsheets, goal tracking,...


#3 Alternative to ProWorkflow
Mavenlink is a modern software platform for agencies and professionals services organizations that helps automate...


#4 Alternative to ProWorkflow
Avaza is a business management solution which includes features for project management, resource scheduling, online...


Overall rating

4,4 /5
Value for Money
Ease of Use
Customer Support

Already have ProWorkflow?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 202
Lillie A.
Overall rating
  • Industry: Publishing
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Very useful

Reviewed on 2019/04/18

The company has been very responsive; customer support is amazing. One time there was a relatively...

The company has been very responsive; customer support is amazing. One time there was a relatively minor problem with the timer. I submitted a ticket, and a customer support rep called me on the phone and spent a long time troubleshooting to resolve the problem. I was very impressed that rather than going back and forth via email, he took the initiative to call me and spent as much time as needed. I'm very happy with ProWorkflow.


It makes it easy to manage projects with an associate. Although there are only two of us and the client, there is a lot of back and forth on each project. It used to be hard to keep track of where we were and who needed to take the next step, but now it's simple. I also like the ease of tracking time on each step of a project. I can do a better job of estimating new projects based on the actual time for older projects, and I can see if a project is out of sync. The customer support is fantastic.


I really wish it had a feature that is missing. It has a great invoicing feature, but I really need an accounts receivable component. There is a list of all outstanding invoices, but there's way to keep track if a client makes only a partial payment or if there are several individual invoices. I can track individual invoices, but there is no way to know the total balance due from a specific client. I realize this is not something the software is designed to do, but it creates extra work for me because I have to record all the invoices and payments on a manual spreadsheet to have complete information.

Michael C.
Overall rating
  • Industry: Architecture & Planning
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Keeps Management Simple

Reviewed on 2020/02/29

Proworkflow has allowed me to grow my business to where I am now. Scheduling was predictable and I...

Proworkflow has allowed me to grow my business to where I am now. Scheduling was predictable and I always had flexibity to shift my schedule around on the fly without a lot of pain. The work flow from quote to projects to invoicing has been seemless.


Proworkflow requires minimal effort to stay on top of your business. I think the importance of this gets overlooked too often. Setting Quotes and invoices are minutes at most, and setting projects and adding tasks can be done on the fly with little investment of your time. You can see the impact on resources scheduling before you even finish setting up your planning your tasks. I don't have enough words how valuable of a tool this has been without scrambling our brains to operate.


If you need a more sophisticated system for proposals and invoices Proworkflow is not there. It will give you just enough flexibility to customize a quote and send your invoices to quickbooks/Xero directly from a quote or proposal. But if you need quote/proposal templates for multi page terms and conditions, and percentage invoicing or progress billing, be prepared to do these manually.

Timothy A.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 201-500 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 8.0 /10

A good way to manage your projects

Reviewed on 2020/12/09


The Dashboard is intuitive to use and easy to navigate . It supports working on several projects at the same time and you can easily exchange data and ideas with other people within the program


Some aspects are a bit underdeveloped .Being automated tasks could be improved and I would also love to see a more in-depth invoicing system .

Carmen E.
Overall rating
  • Industry: Environmental Services
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Good start but still a lot to be implemented

Reviewed on 2018/08/06

Whilst PWF has potential and I'm sure the intention to rectify and further develop the software is...

Whilst PWF has potential and I'm sure the intention to rectify and further develop the software is there, in it's current format it does not meet our business needs, requiring us to use external software sitting outside of PWF's functionality. It appears to be set up for a niche market and would do well to expand its capabilities to provide fuller functionality for all clients.


I've been using PWF for a year now and see there is potential for this to be a convenient, easy to use tool once development improvements have been implemented. The support staff are friendly and provide assistance where possible. The software enables us to pay per user and grants multiple users to access the platform with individually allocated access rights, allowing us to set security levels pending the role of the user and adjust our monthly payments pending the number of consultants we currently have on board. You are able to live track time which is helpful for our consultants in allocating to billable projects. Review of time entered and staff workload is also a useful function.


I feel this software is still in its developmental stage and has a lot of improvements to be implemented. For example, integration with MYOB is poor and non usable, invoicing fields need expanding (ie choice of PO or street address, ABN field for recipient, etc), templates and emailing tools are very basic and limited, contact listings are restrictive and missing vital fields (ie ABN, PO Box, etc) or requiring double handling (ie single contacts need to be connected to a non existent company, for example where no company is applicable you have to create fake one to connect them contact to), reports need to have more functionality and retrospective time reports come up with errors in date ranges making data inaccurate, add/edit tasks need further options such as sort functions, window resizing/positioning needs to be added, pro bono projects cannot be marked as non billable unless you tick them off as "invoiced" (which is incorrect and misleading). These are just a few of the issues we have recently been struggling with.

Verified Reviewer
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 8.0 /10

Straight to the point solution

Reviewed on 2019/07/25

Overall, a great solution that cuts through the noise for you in the already-crazy world of project...

Overall, a great solution that cuts through the noise for you in the already-crazy world of project management with great value for money as well.


- Great support for Agile sprints, you can tell that the Agile methodology was thought of in the product's design, offering so many tools and features that enable working on sprints and other fast-paced projects.

- Nice Milestone and Kanban visualisation as well. As I said earlier, points your attention to the most important thing to note; straight to the point.

- Great value for money too.


- Not great support for all invoicing scenarios; that would be useful to integrate into some projects that perhaps require follow-on funding or fractional and/or incremental payments.

- It doesn't have great support for extra-platform communication with colleagues and third parties that are outside the platform, this could be useful when interfacing with clients who may not be registered users

Showing 5 reviews of 202 Read all reviews

ProWorkflow FAQs

Below are some frequently asked questions for ProWorkflow.

ProWorkflow offers the following pricing plans:

  • Starting from: US$20,00/month
  • Pricing model: Subscription
  • Free Trial: Available

Professional: $20 per staff user per month - most popular Advanced: $30 per staff user per month - perfect for Enterprise Client and Contractor access is free on all plans. Professional and Advanced plans include unlimited active projects.

ProWorkflow offers the following features:

  • Android & iPhone apps
  • Assignment Management, Task Management
  • Audit trail
  • Availability for staff time management
  • Branding & configuration
  • Centralized Project Collaboration
  • Chart your progress
  • Client database
  • Client management
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Communication management
  • Contact & company search
  • Contact management
  • Custom & secure client portal
  • Customer database
  • Customisable & accurate reporting
  • Customisable levels of importance
  • Customisable workflows
  • Data security
  • Drag tasks and projects for easy completion
  • Easy Task scheduling and tracking
  • Easy to-do lists to keep organised
  • Employee management
  • Flexible Project Templates
  • Free training & support
  • Gantt style timeline
  • Gantt-type charts
  • Import Contacts & other data
  • Individual & overview reports
  • Invoice management
  • Manage and customise workflows
  • Messaging & file sharing
  • Notifications & alerts
  • Notifications For Tasks & Deadlines
  • Permission-based access, free client access
  • Pipeline management
  • Project notes
  • Quotation management
  • Quotes & invoices
  • Secure data storage
  • Simple & Fast Project Management Tool
  • Summary reports
  • Task management
  • Template management
  • Third party integration
  • Time tracker widgets for desktop
  • Timeline management
  • Timesheet entry options
  • Timesheet management
  • Track Task progress
  • Track time spent on projects to stay on track
  • Upload and Download files
  • Visibility of staff hours
  • Widget add-on
  • Xero, Quick Books, MYOB, FreshBooks, Kashflow

ProWorkflow has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

ProWorkflow supports the following languages:


We do not have any information about what devices ProWorkflow supports

ProWorkflow integrates with the following applications:

APIANT, Cognito Forms, Cyfe, FreshBooks, KashFlow, LeadMaster, MYOB Essentials,, Workato, Xero

ProWorkflow offers the following support options:

FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials

Related categories

See all software categories found for ProWorkflow.