ProWorkflow

4.5 (251)
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Project Management & Time Tracking For Teams Of Any Size.

About ProWorkflow

ProWorkflow helps small & large teams achieve clear visibility and accountability on projects, tasks, billing and reporting. With ProWorkflow, management, contractors, clients & teams collaborate to stay on top of deadlines easily. We provide ongoing personal support to ensure you're getting the best from your solution, no matter your budget. Subscribe with 2 users or more and get unlimited users for the first 30 days of your subscription!

Whether you're a small marketing agency, global IT enterprise or a busy accounting practice; our customizable platform will save you hours of ambiguity so you can focus on what's important - growing your business!


Key benefits of ProWorkflow

Project Management:
Manage projects through interactive timelines and company wide overviews. Plan projects by looking at staff availability to gauge realistic deadlines. Get the job on done on time, every time.

Task Management:
Create in-depth task lists with sub tasks breaking down the structure of a project. Drag and drop to delegate and assign tasks to staff members. Prioritize your to-do list and keep communications all in one place. Recreate similar lists of tasks through powerful templates.

Budgeting and Tracking Time:
Streamline processes through budgeting and tracking time on tasks and projects. Create quotes based on budgeted time on projects and tasks. Invoice based on actual time spent.

Resource Management:
Forecast staff resource and plan realistic project scopes. Look into how individual staff workload is affected in real time as you go.

Collaboration:
Keep all file sharing and communications in one place, on one page. Structured visibility to ensure the right people see the right things at the right time.

Business insight:
Robust reporting to help you identify and make real decisions that add real value to your business. Dedicated support to help you create personalized custom reports, showing you the answers your company is asking.


Images

ProWorkflow Software - Gantt Chart
ProWorkflow Software - Kanban Board
ProWorkflow Software - Timesheet
ProWorkflow Software - Upcoming Tasks
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ProWorkflow video
ProWorkflow video
ProWorkflow Software - Gantt Chart
ProWorkflow Software - Kanban Board
ProWorkflow Software - Timesheet
ProWorkflow Software - Upcoming Tasks

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Starting Price

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month
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Ease of Use

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Value for Money

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Reviews

Overall rating

4.5 /5
(251)
Value for Money
4.4/5
Features
4.2/5
Ease of Use
4.3/5
Customer Support
4.6/5

Already have ProWorkflow?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 251
Rob
Rob
Overall rating
  • Industry: Graphic Design
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Client, Project, Hours and Invoice Management ALL IN ONE!

Reviewed on 2018/07/23

For small business, managing the tasks at hand, the hours they took to do and then tracking...

For small business, managing the tasks at hand, the hours they took to do and then tracking invoicing and payments is a huge task that prevents one from doing what they love. ProWorkFlow makes the hardest part of running a business a breeze from ONE DASHBOARD!

Pros

I spent years searching for an integrated system to manage our small business projects, tasks, hours reports AND invoicing for years. All you find are solutions that do one maybe two of those things well. ProWorkFlow does ALL four simply and easily. I don't know how we'd do the work we do without it!

Cons

There are some features we don't use (like quotes) I wish could just be turned off and removed from the interface. I also wish there was more specific customizing of some of the forms and invoices (again for simplicity).

Jordan
Jordan
Overall rating
  • Industry: Construction
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Couldn't do business without it

Reviewed on 2018/07/18

We have found that with PWF we are.more efficient, more accountable, and have more time to care for...

We have found that with PWF we are.more efficient, more accountable, and have more time to care for our clients.

Pros

We've transitioned into using PWF as just information tracking to full customer profiles, work flow, time tracking, and complete information hub. Every time we've called and asked for slight changes to the software they've responded in remarkable timelines.
Recommend this for medium to large businesses with lots of information to keep tracked, accessible and organized.
Great way to communicate too.

Cons

There could be an app instead of just a mobile site, and with such allow messaging to operate outside of email as an app for staff and clients alike. Also, I think some of the API integration could be a little more robust for a smoother user experience for those users trying to use PWF to it's full capacity.

Robert
Overall rating
  • Industry: Research
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

A solid platform for the money

Reviewed on 2021/02/09

The experience has been fine but not great. I can't say it has done a lot to make our processes...

The experience has been fine but not great. I can't say it has done a lot to make our processes better outside of having job numbers that people can track to. That said, it hasn't been bad enough to change platforms and the team really relies on it.

Pros

We evaluated a lot of platforms and ultimately selected ProWorkFlow. We have been with the platform for over five years so it has worked solidly enough to continue on with it. It's functionality covers the basics and yet has some customization built into it. The best feature is the search function for finding archived projects.

The support team is excellent.

Cons

ProWorkFlow has been really slow to roll out new features. In many ways it feels like the platform was left behind by other more progressive platforms. The two biggest cons of the platform is that it is difficult for people to enter time sheets - ProWorkFlow has tried to provide lots of options for doing so but in the end it is overwhelming for employees to find a specific project and a specific task and then log their time. The second issue is that once you build schedules you can't export them in a client ready/friendly version with certain tasks hidden and all of it formatted nicely. We find ourselves rebuilding schedules in Excel for every project.

HEATHER
HEATHER
Overall rating
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

ProWorkflow is a MUST HAVE for any businesses managing multiple, people, tasks and projects.

Reviewed on 2018/04/20

Saves time, reduces unnecessary calls, keeps everything organised and reduces stress and helps...

Saves time, reduces unnecessary calls, keeps everything organised and reduces stress and helps manage project budgets and time on projects.

Pros

I have returned yet again to use PWF as I have started designing. The features have improved tremendously, certainly more user-friendly, great project templates to apply to make it easier to set up which I love! You can even make your own Project templates, which is a bonus.

I came straight back to ProWorkflow because it helped me so much I am now a returning customer and a happy one at that!

Cons

The only thing I can think of is that one important social media link field is missing in the contacts section, which I have put a request in for with IT.

Response from ProActive Software

Thank you for the awesome feedback Heather! We're glad you love ProWorkflow!

Todd
Todd
Overall rating
  • Industry: Graphic Design
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Does what it says on the packet - and does it well.

Reviewed on 2021/02/10

We compare PWF with other solutions on the market on an annual basis (every year for 10 years!) and...

We compare PWF with other solutions on the market on an annual basis (every year for 10 years!) and still continue to find ways that OPWF comes out on top.

Pros

We have used Proworkflow for around 10 years and heavily use it for time tracking, resource scheduling, budget management and cost tracking. We run a marketing agency with a team of 13 people and all users rely on PWF for daily management of their billable. The reporting features are strong and customisable. The interface continues to improve and periodic upgrades that always seem o add another level of improvement and usability.

Cons

We have seen other more feature rich software options on the market that would improve our client collaboration.

Showing 5 reviews of 251 Read all reviews

ProWorkflow FAQs

Below are some frequently asked questions for ProWorkflow.

ProWorkflow offers the following pricing plans:

  • Starting from: US$20.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Professional: $20 per staff user per month - most popular Advanced: $30 per staff user per month - perfect for Enterprise Client and Contractor access is free on all plans. Professional and Advanced plans include unlimited active projects.

ProWorkflow has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

ProWorkflow supports the following languages:

English

ProWorkflow supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

ProWorkflow integrates with the following applications:

Box, Dropbox Business, FreshBooks, Google Calendar, Google Drive, Google Workspace, KashFlow, MYOB Business, Microsoft Excel, Microsoft SharePoint, OneDrive, QuickBooks Online, QuickBooks Online Advanced, Xero, Zapier

ProWorkflow offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for ProWorkflow.