Microsoft OneNote

4.6 (1,793)
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Collaboration and file management

About Microsoft OneNote

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.


Key benefits of Microsoft OneNote

E-Book: Store all contacts in one place with one template

University: With the fall courses template, users can manage your course load and stay organized throughout the semester.

Outlook: Tight integration with your inbox means seamless file sharing

Cut. Paste. Cook: Gather and organize recipes and entertainment tips using notes, photos, and even clippings from websites.

Live sharing: Collaborate with friends or colleagues on the same page with Live Sharing.

Canvas: OneNote allows adding, grouping, and moving of notebooks.


Images

Microsoft OneNote Software - Microsoft OneNote color-coded workbook tabs
Microsoft OneNote Software - Microsoft OneNote workbook interface
Microsoft OneNote Software - Microsoft OneNote drawing tools
Microsoft OneNote Software - Microsoft OneNote page annotations
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Microsoft OneNote Software - Microsoft OneNote color-coded workbook tabs
Microsoft OneNote Software - Microsoft OneNote workbook interface
Microsoft OneNote Software - Microsoft OneNote drawing tools
Microsoft OneNote Software - Microsoft OneNote page annotations

Not sure about Microsoft OneNote? Compare with a popular alternative

Microsoft OneNote

4.6 (1,793)
VS.
Highly reviewed

Starting Price

US$6.00
month
US$5.00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

11
57

Integrations

6
57

Ease of Use

4.5 (1,793)
4.6 (2,505)

Value for Money

4.5 (1,793)
4.5 (2,505)

Customer Service

4.3 (1,793)
4.4 (2,505)
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Reviews

Overall rating

4.6 /5
(1,793)
Value for Money
4.5/5
Features
4.5/5
Ease of Use
4.5/5
Customer Support
4.3/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 1,793
Nicholas
Nicholas
Overall rating
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

OneNote: a great foundation for collaboration

Reviewed on 2022/05/17

OneNote has become central to our documentation at our organization. Especially after the integratio...

OneNote has become central to our documentation at our organization. Especially after the integration between OneNote and Office 365 Groups and then Teams, the addition of the Collaboration Space and Documentation Library has helped us create central repositories that can be worked on simultaneously and frequently. Administration can collaborate and share materials and use the private spaces for groups members to take their own notes or have individual content distributed to them to work on or reflect upon.
I love this product and since growing with it in my career have also expanded to use it in my personal life for notetaking, organization, and planning.

Pros

The notebook structure was very appealing to me when I first started using OneNote. Once I unbound myself from the concept of creating everything to translate to a printed letter size piece of paper it really took off. You can create your notebook and its contents to directly translate to what if it had to be printed. But you can also transform it to a fully interactive collection. With links to various other locations in the same notebook, other locations and materials on the internet, and even embedding videos and other documents directly in the pages of the notebook you can make the reach of the content presented to extend beyond the boundries of the document itself.

Cons

The different versions - When OneNote transitioned to the web, it was during the focus on the Metro UI in Windows 8 and it suffered for it. The simplicity of what the web version could do was crippled by the ability of the internet browsers at the time. Over time it has increased in parity between the desktop version and the web, however - the Metro UI designed app has lingered and its design has stayed truer to the web version than the original desktop version. It is getting harder to find the desktop version that has content central and navigation to the left, top, and right sides. The web, mobile app, and "for windows 10" versions make navigation subjectively more complex when you have extensively robust notebooks.

Reasons for Switching to Microsoft OneNote

It proved to be the most logical and user friendly to translate hierarchical structures of documentation, collaboration, and communication the way we needed to get the most buy in and participation from the community.
Suraj
Overall rating
  • Industry: Information Technology & Services
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Note-Taking Powerhouse

Reviewed on 2024/08/05

Super helpful. Highly recommended. Helps to keep notes in one place

Super helpful. Highly recommended. Helps to keep notes in one place

Pros

I love this tool. I use it daily for my day to day work. Making notes, to do list, copying texts, images and video links. Super helpful. Highly recommended.

Cons

can have the export option so hassle free in terms of exporting. sometime synching takes time

Spencer
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 0.0 /10

Always weak on version history and restoration, now it's abysmal. Go at your own risk!

Reviewed on 2022/10/12

Onenote promises to be a great collaboration tool, especially integrated into Teams, but unfortunate...

Onenote promises to be a great collaboration tool, especially integrated into Teams, but unfortunately, falls short of the mark in the most sensitive of areas, synchronization, back up, version history and restore across multiple users and platforms. On more than one occasion Onenote has lost whole sections of pages in the synch process across platforms and users. Sections that simply disappeared even from the restore and deleted pages sections. That's weeks of labor with clients who are no longer available for that portion of the project work.

Pros

Interface is fantastic. Collaboration across users was great. But with Android, Teams, Desktop and Web versions, significant behind-the-scenes back up, synchronization, and restoration have all been dangerously degraded.

Cons

Back up, restore and version history features, including sharing pages, have all been degraded functions making Onenote extremely vulnerable to crashes and data loss. Now, the tools only work reliably for the single user on a single machine.

Mihaela
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great tool for teachers !

Reviewed on 2024/08/15

Very usefull for day to day teaching, seach option of past materials.

Very usefull for day to day teaching, seach option of past materials.

Pros

The live save of the work done and storage online of information, easy transfer if moving on another device.

Cons

Lack of a protractor and compasses to use for Math.

Alternatives Considered

Paint 3D

Reasons for Switching to Microsoft OneNote

Ease of use, multiple choice of tools and options for math or lined paper, coloured background.
Michał
Overall rating
  • Industry: Biotechnology
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Microsoft OneNote

Reviewed on 2024/07/31

I've been using it already for at least 5 years and it's better with every next update

I've been using it already for at least 5 years and it's better with every next update

Pros

easily switching between tabs, notes and nodes

Cons

difficulties when switching between accounts inside Microsoft organization

Showing 5 reviews of 1,793 Read all reviews

Microsoft OneNote FAQs

Below are some frequently asked questions for Microsoft OneNote.

Microsoft OneNote offers the following pricing plans:

  • Starting from: US$6.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Microsoft OneNote is bought as part of the Microsoft 365 suite.

Microsoft OneNote has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Microsoft OneNote supports the following languages:

English

Microsoft OneNote supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Microsoft OneNote integrates with the following applications:

AutoCAD, EDUonGo, Feedly, IFTTT, Microsoft Lens, Obindo

Microsoft OneNote offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for Microsoft OneNote.