LeanKit

LeanKit

Enterprise Kanban | Visual Project Management

4.4/5 (36 reviews)

LeanKit Overview

Visualize Your Work and Workflow
See how work flows through your team’s process using virtual Kanban boards. LeanKit lets you define and evolve your process without restricting the way you work. Use vertical lanes to visualize each step in your flow and horizontal swimlanes to represent parallel processes on the same board. As your process changes, easily modify your board layout to ensure that it accurately reflects the steps your team follows to get work done.

Plan and Track Your Work
In LeanKit, work items are visually represented as cards. Add upcoming work to the backlog and prioritize it according to business value. LeanKit lets you instantly see what’s being worked on, who’s doing the work, and how and when it needs to be done. Making the work visible—along with blockers, bottlenecks and expedites—gives your team a shared understanding of activity and status.

Work Together More Effectively
LeanKit provides a go-to place that helps teams stay connected and informed, regardless of whether you’re in the same room or geographically distributed. Built-in collaboration features make it easy to ask questions and share status updates, reducing the risk of costly misunderstandings, oversights and handoff delays. Many teams also display their LeanKit boards on a touchscreen monitor to collaborate on work planning and execution.

Stay Connected On the Go
Status updates and new information can happen at any time, making it crucial to stay informed and immediately communicate changes to your team. LeanKit can be easily accessed anytime, anywhere from a browser or mobile device. Mobile apps for iOS and Android let you check status, make updates and add comments while you’re on the go. Any changes made from your mobile device are instantly visible to the entire team.

Align Strategy with Execution
Align your strategic initiatives with team-level execution using LeanKit’s tiered board approach. Visualize your initiatives at a high level and then drill through to the implementation board to see the associated work details. Keep track of the subtasks for each work item using task boards. LeanKit is designed to provide the right level of visibility and detail to the right people, making it easy to track each initiative through to implementation.

Measure Your Effectiveness
Powerful reporting and analytics help you identify opportunities for continuous improvement. Measure the effectiveness of your process using insightful metrics such as flow, quality, throughput and lead time. For a deeper understanding of who did what and when, drill into the history of any card for a detailed audit trail. Both team level and enterprise roll-up reporting is available, with the option to combine LeanKit data with other company data to support custom reporting needs.

Improve Your Flow of Work
Advanced Kanban capabilities -- such as policies, class of service and WIP limits -- support continuous improvement at the team and organizational levels. Keep your process consistent by making policies explicit. Assign class of service to categorize work items based on business value and risk. To keep work flowing smoothly and quickly identify bottlenecks, set work-in-progress limits by lane or individual.

Integrate with Other Systems
Create a consolidated view of your work and eliminate duplicate data entry by integrating LeanKit with your existing systems. Our open source integration service coordinates two-way communications with Microsoft Project Server, TFS, and VS Online; as well as GitHub, JIRA, Buildmaster, Oracle Primavera and more. Add cards to designated boards based on work triggers and keep your updates synchronized. Also, Zapier offers hundreds of pre-built integrations between LeanKit and your favorite web apps, such as Google, Salesforce and Zendesk.

Pricing

Starting from
N/A
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Canada, China, Europe and 5 others, Germany, India, Japan, Latin America, Middle-East and Africa

Supported Languages

English

LeanKit Reviews

Overall rating
4.4/5
92% positive reviews
21
Excellent
12
Very good
2
Average
0
Poor
1
Terrible
David B.

Flexible lean project management tool

Used Daily for 2+ years
Reviewed on 2018/02/07
Review Source: Capterra

It was fast, flexible and offered team independence. While the company ultimately moved to a more feature rich tool that better served our needs, I would say that leankit is a great solution and should certainly be in your short list.

Pros

This is a nice relatively lightweight application that is easily configurable. Teams can quickly setup their own boards as they want and share them with other teams to view. The interface is simple and intuitive with a good level of configuration. Leankit delivers on the simplicity and ease of use.

Cons

At the time of using it, it was not easy to share work across multiple boards. The option at the time was to create a master board and create dependencies from there. That only worked if you planned for that at the beginning. However, if you were to decide later that you wanted to do this, it was much more difficult to retrospectively build that hierarchy. It also stripped new lines from descriptions, while there are workarounds with tags, it was frustrating that have wrapping automatically.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

7.0/10
Joanna E.

Really good project management platform

Used Daily for 2+ years
Reviewed on 2018/09/25
Review Source: Capterra

Overall, we've been using Leankit for over three years and it's great. My team and I find it super easy to use, love the way it looks and has helped improve our productivity substantially.

Pros

Instead of a traditional list format you often find with other project management tools, LeanKit provides you with visual cards or 'projects' you can move into lanes, assign, etc. It's ease of use is awesome and it's pretty to look at.

Cons

They are constantly updating look and adding new features - which is great, but it sometimes causes issues. This isn't often, but when it does happen it can be frustrating. Also the reporting could be better. It doesn't have best insight.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10

LeanKit makes my first intro to kanban

Used Daily for Free Trial
Reviewed on 2017/12/01
Review Source

Pros

• InCREDible depth of learning content available.
• Standard subscription is comprehensive and well-priced.
• Easy-to-use RSS/calendar feeds make it easy to integrate with my calendaring.
• Wide variety of templates help a newb like me get started quickly.
• Responsive design well implemented across desktop and iOS app.

Cons

• The UI is absolutely functional and straightforward, but a little spartan. Apps you're going to live in all day need to inspire feelibngs of love and warmth (see Slack)
• As someone completely new to lean and kanban, AND with my tendency to just in without reading any documentation, I'd love to see a search field in the in-app help rather than links to tutorials and knowledge base. I want to be able to click open the help window, type "how do I X the Y?" and have the results page pop open.
• Inexplicably, clicking the (?) icon in the tool bar pops open the Privacy policy.

Rating breakdown

Ease of Use

Likelihood to recommend

9.0/10

Great introduction into Kanban and Lean project management

Used Daily for 1+ year
Reviewed on 2018/12/14
Review Source

Pros

Clean and easy to use interface, along with the ability to configure boards with the lanes and sub lanes that you require. Boards easily link to each other so you can as the project manager can have a view on the progress on sub boards.
Being able to choose colours and card types to easily indicate a cards current intention within the current lane has made visibility of projects so much easier.

Cons

I do think their costing model is a little high based on some other options out their. I would love to see a small team version but with the needed options.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Robust Tool

Used Daily for 1+ year
Reviewed on 2017/10/27
Review Source: Capterra

Pros

It allows you to create a completely custom board and stays true to its KanBan nature. It easily allows you to see who's working on what and when a task has been sent off to you.

Cons

It sends you a ridiculous number of emails. Every little change made to a task or board is emailed to you - even if you did it. I understand some notification via email is possibly necessary, however, you should have the capability to subscribe to only certain types of email notifications.

Rating breakdown

Value for Money
Ease of Use
Customer Support

LeanKit Pricing

Starting from
N/A
Pricing options
Free Trial
Free
Subscription
Value for money

Standard Edition - $12 / month / user*
Select Edition - $19 / month / user*
Advanced Edition - $32 / month / user*
Premium Edition - $49 / month / user*

Lite Edition is free for up to 3 users. Add more users, more boards and leverage some of LeanKit’s advanced features with LeanKit’s Standard Edition. Upgrade to Select Edition to create nested levels of boards that can be linked together and roll up metrics to one central reporting hub. Get even more features with Advanced and Premium Editions.

LeanKit Features

  • API
  • Commenting
  • Projections

  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Collaboration Tools
  • Drag & Drop Interface
  • Gantt Charts
  • Prioritizing
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Task Management
  • Task Planning
  • Task Tracking
  • Third Party Integration
  • Timesheets

Additional information for LeanKit

Key features of LeanKit

  • Automated Reports and Notifications
  • Built-in Work-in-Process (WIP) Limits
  • Cloud-hosted
  • Cycle Time Analytics
  • Efficiency Diagrams
  • Icons for Assigned Users, Due Date and Priority
  • Integration via API
  • Project File Attachments
  • Real-time Updates
  • Role-based Security Controls
  • Sample Workflow Templates
  • Simple Workflow Mapping
  • Statistical Process Control
  • Touchscreen Compatible
  • Vertical Lanes and Horizontal Swimlanes
  • Visual Team Collaboration
  • Work Distribution Diagrams
  • iOS (iPhone-iPad) and Android Apps

Benefits

Teams need a shared tool to help them stay aligned and to visualize their work. With LeanKit, you can map processes on virtual whiteboards for a complete and transparent view of status, issues and updates. Track and manage a multitude of tasks and steps. Keep extended teams on the same page. Support continuous delivery with better communication, and improve your process over time with insightful analytics.

GetApp Analysis

LeanKit is a software-based visual management tool relying on Kanban systems. The tool allows users to visualize work and workflow processes, get real-time updates about the activity and status of various tasks and the ability to spot areas where processes can be further improved.

The product covers the needs of any project or process — no matter how complex — and meets the needs of organizations from all industry sectors.

LeanKit uses a whiteboard metaphor that users populate with cards that visualize their work within their team’s workflow. Accessible on any web-enabled device, LeanKit connects teams of all sizes, providing a shared understanding of the details and status of work items — regardless of location. Lean metrics and reports help organizations assess performance and identify opportunities for improvement.

An example of how LeanKit visualizes a software team's work and workflow

What is LeanKit?

LeanKit is designed to support organizations scaling Kanban across multiple teams, projects and locations. It enables organizations to connect boards at the portfolio, project and team levels, providing everyone with the right level of visibility to assess project status and manage dependencies.

With LeanKit, users can easily monitor team-level execution, keep track of subtasks for each work item and even get automatically generated diagrams representing various effectiveness-critical data values and metrics.

A board showing work categorized by feature set

LeanKit Main Features

Reporting and Metrics

LeanKit can use the data you input in cards and gather all related factors under a common metrics platform offering automatic metrics and visual report generations of various types and fits for different purposes.

This can help easily identify improvement opportunities, share professional graphical reports of various interesting parts of the workflow with your customers, employees and collaborators, and evaluate the overall efficiency of your company, or the productiveness of a specific department.

An auto-generated Efficiency Diagram

Workflow Visualization

By enabling you to model your own process, LeanKit provides a deeply informative, consolidated view of your work and workflow. This visibility of your process — as well as of your work items, blockers, bottlenecks and expedites — presents your team with a shared understanding of activity and status.

Work item specifics can be easily set through every card’s “edit details” option, where you can add textual information like title, description and external links, as well as visual card icons for information like priority, assigned users, deadlines, and tags.

A LeanKit card showing work item details and taskboards

Collaboration Features

Whether you’re an onsite team or distributed around the world, LeanKit’s collaboration features help you stay informed and up to date. LeanKit connects everyone together in real time and across all devices, offering an equally seamless ability to perform any task, such as checking the status of a card, updating, or even making comments on it. Members can work individually or in teams with multi-user assignments and by the means of comment threads.

Flexible Enterprise Platform

LeanKit can cover the needs of a wide spectrum of different departments, roles, company sizes and industry sectors, while also remaining fully compatible with many popular related services that are integrated and can have their data imported.

Using LeanKit’s tiered board approach, organizations can visualize their strategic initiatives at a high level and then drill down to track implementation details. The scalable platform supports as many users, projects and locations as needed.

An example of a strategic-level board that drills through to execution-level work

Advanced Kanban Features

As an enterprise Kanban tool, LeanKit offers built-in, advanced Kanban features such as policies, class of service, WIP limits and board templates.

This makes it possible to not only improve the flow of your work and increase efficiency but also support continuous improvement at the team and organizational levels.

A LeanKit board with visual indicators showing policies, class of service and WIP limits

LeanKit Integrations

LeanKit helps you visualize “buried” data in other tools by offering pre-built integrations between LeanKit and software such as Microsoft’s Team Foundation Server, Visual Studio Online, and Project Server; GitHub and Oracle Primavera.

In addition to this, LeanKit comes with Zapier integrated. This means that over 300 online service applications are supported. Some examples are Google, Salesforce, Zendesk, Emma and Hubspot.

LeanKit Pricing

LeanKit is available in three different product editions. Basic, Team and Portfolio. Basic is free to use but is limited to 3 kanban boards and up to ten users. The Team costs 15 usd per user per month, it offers unlimited number of boards, data import/export and automated metrics. The portfolio package costs 19 usd per user per month and comes with multi-level boards, global search tool, advanced metrics and reports, and pre-built integrations.

LeanKit Bottom Line

  • Virtual Kanban application tool
  • Simple drag-n-drop whiteboard interface
  • Great interoperability with mobile and embedded devices
  • Suitable for businesses of all sizes
  • Advanced metrics and analytical reports

LeanKit FAQs

Below are some frequently asked questions for LeanKit.

Q. What type of pricing plans does LeanKit offer?

LeanKit offers the following pricing plans:

Pricing model: Free, Subscription

Free Trial: Available

Standard Edition - $12 / month / user*
Select Edition - $19 / month / user*
Advanced Edition - $32 / month / user*
Premium Edition - $49 / month / user*

Lite Edition is free for up to 3 users. Add more users, more boards and leverage some of LeanKit’s advanced features with LeanKit’s Standard Edition. Upgrade to Select Edition to create nested levels of boards that can be linked together and roll up metrics to one central reporting hub. Get even more features with Advanced and Premium Editions.

Q. What are the main features of LeanKit?

LeanKit offers the following features:

  • Automated Reports and Notifications
  • Built-in Work-in-Process (WIP) Limits
  • Cloud-hosted
  • Cycle Time Analytics
  • Efficiency Diagrams
  • Icons for Assigned Users, Due Date and Priority
  • Integration via API
  • Project File Attachments
  • Real-time Updates
  • Role-based Security Controls
  • Sample Workflow Templates
  • Simple Workflow Mapping
  • Statistical Process Control
  • Touchscreen Compatible
  • Vertical Lanes and Horizontal Swimlanes
  • Visual Team Collaboration
  • Work Distribution Diagrams
  • iOS (iPhone-iPad) and Android Apps

Q. Who are the typical users of LeanKit?

LeanKit has the following typical customers:

Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

Q. What languages does LeanKit support?

LeanKit supports the following languages:

English

Q. What type of pricing plans does LeanKit offer?

LeanKit has the following pricing plans:

Free, Subscription

Q. Does LeanKit support mobile devices?

LeanKit supports the following devices:

iPhone, iPad

Q. What other apps does LeanKit integrate with?

LeanKit integrates with the following applications:

APIANT, Cyfe, GitHub, ITM Platform, JIRA Software, Kaiten, LeadMaster, Oracle Primavera, VisitorTrack, Zapier

Q. What level of support does LeanKit offer?

LeanKit offers the following support options:

FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials