Collaborative Work & Project Management Software
4.7/5 (34 reviews)Projectplace is a collaborative work and project management solution that makes it easy for teams to get work done.
Secure, Online Application: Nothing to install. Access project information from anywhere and at any time
Collaborative Workstreams: Create a project plan and then connect workstream items to activities and milestones using integrated Kanban boards and Gantt charts.
Kanban Boards: Visualize the flow of work and progress across team projects.
Roadmaps: Set long-term strategies and then manage and execute on roadmap components.
Gantt Charts: Visualize project goals and progress using powerful online Gantt charts.
Workload Management: See a complete picture of commitments and task assignments across all team members and projects.
Document Management: Collaborate on shared documents.
Project Dashboards: Visualize project progress and identify bottlenecks.
Mobile Apps: Access work, update status, review documents and collaborate team members using iOS and Android apps.
Workspace Templates: Quickly set up new projects and workspaces using customizable project templates.
Project Portfolios: Track performance across the project portfolios.
Time Tracking: team members can easily report on and track their time against tasks and activities.
Real-Time Communication: Instantly share feedback, ideas, and questions using powerful communication tools including @mentions.
Pros
Ease of Use
Visual Presentation
Responsive Support
Fast Search Feature
Cons
It isn't completely clear if there is integration with other apps, however, it is effectively a stand alone app for the purposes of my organization.
I was part of the marketing team that used Projectplace at Planview to help plan and manage integrated marketing programs where we had shared (and limited) content and design resources. and also found many other ways to use it collaborate with teams around the company including sales for sales enablement programs. Previously we used sharepoint to submit design and web requests and it often felt like a black hole. With Projectplace, not only was I able to see the status of a deliverable at any given time so could my manager and other team members on that project. The tool also enabled real-time collaboration with comments, @ mentions, document management, timelines etc.
Pros
- Helps reduce meetings because you are able to collaborate within the tool
- Visibility across teams and individuals. This is important because you can identify potential delays (due to resource availability, review cycles etc) much earlier and avoid the number of late projects
- Document management is great! Having this built in rather than linking out to external drives and sites streamlines processes
-Kanban board functionality is so simple and customizable for what makes most sense to your team
- Streamlined the review process on design and content creation
- Flexible enough to fit the needs of any type of team across the company and between teams
Cons
Really these are just feature requests, nothing that really impacts the functionality or value that is delivered:
-User interface could be refreshed and streamlined
-Some of the logic of click paths and icons are not always that intuitive
-Customization options to allow you to select which features you need for certain projects, some won't need the full set of tabs and features available
-Calendars are default to run M-Sun which I believe in common in Europe. Need the ability to select what day your week starts
-Would love to see some type of integration with Salesforce or Marketing Automation platforms
- Improved dashboards and reports would be ideal
After having tried many Team Management software programs and apps over the years, I learned about and have come to really like ProjectPlace. It allows you to break down each series, article, promotion, etc. into steps and it lets your team know who is responsible for what and when the deadline is. It presents information in a highly visual and dynamic form that keeps my team motivated.
There are several nice features about ProjectPlace. The main one is the flexibility. It provides you with a framework of core Team Management action items. You can take that framework and use it however is best for your team.
ProjectPlace makes it incredibly simple, and if for some reason you are still stuck, it has little bubbles on the screen that take you through what each section does until you get the hang of it, which will be fast.
I highly recommend ProjectPlace if you decide to work with a team from the beginning of your blog. It also gives you the ability to work with a team that is scattered all over. Have a friend in Paris who is an amazing photographer? No reason to not work with her because she can't meet you for coffee to plan a project! Even if you are just working by yourself, it makes successful blogging far more manageable and less daunting, which is a huge key to sustaining a blog long term.
I received access to ProjectPlace in exchange for testing and my unbiased review and I was compensated for my time and effort, however, my experience with the product and the opinions expressed in this review are 100% mine.
Pros
Very easy to use interface. Easy to understand and assign tasks to peers. The boards and phases help manage projects effectively
Cons
The software is way too expensive for the time it saves. This makes it a less value for money alternative in the market
Pros
I like the Kanban style boards but I felt that their timeline was clunky and hard to use. It helps with general team collaboration
Cons
Not the most user friendly project management tool in the market. It lacks character and it was boring.
$29 per user/per month when billed annually. (USD)
This full edition includes all functionality.
Unlimited projects!
Unlimited team members!
Free 30-day trial available. No credit card required.
Bring out the best in people
Projectplace collaboration tools are built around how people work. They are visual, intuitive and easy to use. They empower teams to self-organize. Collaboration with external stakeholders is just as easy as with your nearest colleague. By fostering smarter, goal-driven collaboration, Projectplace makes people more productive.
Never lose your data
With military-grade encryption and 99.98% service uptime, Projectplace is one of the most secure and reliable cloud platforms in the industry. Nothing is more important than the integrity of our customer data - which is why thousands of organizations trust Projectplace.
All you need in one place
Our tools bring you seamless communication, easy planning and execution, knowledge of who is doing what and when, and hassle-free document sharing. All in one place, always accessible.
As your business grows, we grow with you
We have harnessed the power of cloud since pioneering SaaS in 1998. Today, we continue to drive innovation in cloud collaboration to enable people and organizations to reach their goals. Start small and grow seamlessly to a complete project and portfolio management suite as your needs evolve.
Projectplace is a smart collaboration solution which is easy to use, visual, and intuitive. Designed to connect and empower global teams, it serves as a single, centralized hub for projects, files, conversations, and reports that authorized users and collaborators, whether internal or external, can access anywhere, anytime, from any device.
With more than one million registered users on 150,000+ projects worldwide, Projectplace runs a whole host of features that include task management, document management, time management, workload management, portfolio management, reports and analytics, role-based access, kanban boards, Gantt charts, alerts and notifications, mobile apps, and many more for on-the-go project management.
A comprehensive solution that allows teams and organizations to plan, visualize, and keep track of their projects in real time, Projectplace is a no-installation, ready-to-go project management solution for companies with stakeholders spread across several different locations. It breaks down time zone and geographical barriers, streamlining communication across global organizations while minimizing travel costs.
Projectplace is equipped with the necessary visualization and workflow monitoring tools so you’re always on top of your tasks and projects, deliverables, priorities, and deadlines. With digital kanban boards, you can assign, execute, and collaborate on daily tasks with other team members. Documents are stored securely in the cloud in one centralized location, and Projectplace’s powerful built-in tools, such as instant messaging and online meetings, foster teamwork, engagement, and transparency.
Despite its focus on collaboration and teamwork, Projectplace implements role-based access controls so that access privileges are commensurate to user roles within the organization, e.g., external collaborators can view files and other data but not edit them.
With Projectplace, users can plan and execute tasks collaboratively using the digital kanban boards. Tasks are assigned on cards, and depending on their actual progress, can be moved from one status column to another. A clear overview of who is working on what can be seen easily with Projectplace.
Projectplace comes with an action planning tool that enables you to plan your team’s daily activities, set priorities, and assign issues to team members. It also has built-in project templates so you don’t always have to start from scratch when planning your projects.
Projectplace’s document management system enables users to upload images, documents, and other files that can be shared with colleagues and other users. The app’s document version control functionality ensures users are always working on the most recent file version, and that, if needed, they can go back to a previously saved version. Projectplace also comes with a document locking feature that prohibits other users from making changes to a document you’re currently working on.
There is a changes tracking and usage audit function to monitor how files and documents are being used and when, and to foster accountability among users. Documents can be referred to in your Projectplace conversations or in cards in your kanban board. Documents from third-party apps such as Google Docs can also be accessed and shared via Projectplace.
Successful team-based projects have one thing in common: effective communication, which, however, doesn’t just happen from out of the blue. Aside from commitment, a schedule, and a set of guidelines that everyone adheres to, collaborators are equipped with the right set of tools to foster a potent communication system.
Projectplace’s smart and user-friendly collaboration tools allow teams to communicate in the most efficient way possible. Internal and external stakeholders are able to brainstorm and communicate through online meetings, email, instant messaging, or through links to personalized project sites. Chat groups can be created, and screens can be shared with up to 100 online meeting participants.
Resource conflict and tasks overload are two of the reasons why project delivery timelines aren’t achieved, resulting in delays, actual costs greater than the allocated budget, and a chaotic team relationship, among other things. With Projectplace, you get a workload management tool that shows you an overview of all scheduled projects and the resources assigned to each.
It allows you to immediately spot which resources are overbooked so that some of their workload can be assigned to others who are available.
Reports are a vital component of project management. They show the performance of your projects against targets or benchmarks. Projectplace has a report management functionality that enables you to present project data as updates useful to investors, stakeholders, project managers, and other partners.
Projectplace’s Enterprise edition covers basic reporting that includes summary reports of all projects in a portfolio. Relevant data can be filtered and viewed in real time, extracted into a report, and subsequently sent to clients and other stakeholders. With Projectplace, you can seamlessly generate reports for tasks, time spent on projects per member, costs, project statuses, milestones, work plans, document access rights, kanban boards, and so on.
Projectplace integrates with the following third-party apps: Dropbox, Google Drive, and Google Docs for document management; Mikogo for online meetings; and OneLogin, Ping Identity, and Okta for single sign-on. A Projectplace API is likewise available for custom integrations.
Projectplace has three subscription plans: ToDo, Team, and Enterprise. ToDo, which offers kanban boards for teamwork, is subdivided into three categories, namely Basic, Pro, and Plus. Basic is free, and Plus is priced flexibly, depending on what kanban features your team needs.
The Team plan, which is suitable for small to medium teams, is priced at $29 per user per month. It includes kanban boards, Gantt charts, document management, communication tools, meeting management, and a mobile app for Android and iOS devices, among other features. Enterprise offers a customize-as-you-go pricing scheme. More details for this plan can be obtained from the Projectplace sales team.
A 14-day trial is available for free.
Below are some frequently asked questions for Projectplace.
Projectplace offers the following pricing plans:
Starting from: $29/month
Pricing model: Subscription
Free Trial: Available
$29 per user/per month when billed annually. (USD)
This full edition includes all functionality.
Unlimited projects!
Unlimited team members!
Free 30-day trial available. No credit card required.
Projectplace offers the following features:
Projectplace has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business
Projectplace supports the following languages:
Danish, Dutch, English, French, German, Norwegian, Swedish
Projectplace has the following pricing plans:
Subscription
Projectplace supports the following devices:
iPhone, iPad
Projectplace integrates with the following applications:
APIANT, Box, Cyfe, Dropbox, G Suite, Google Drive, Microsoft Project, Mikogo, Planview, VisitorTrack
Projectplace offers the following support options:
FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials
If you want a lively, successful blog, it is likely that sooner or later you will have to take on a team. Writing articles, scheduling, taking photographs – it is a lot of work and your strengths may not play to all of those points. Figure out who you want your team to be. Do you want to take on staff? Do you want to work with friends? Either way, you are going to need a way to collaborate with your team members.
After having tried many Team Management software programs and apps over the years, I learned about and have come to really like ProjectPlace. It allows you to break down each series, article, promotion, etc. into steps and it lets your team know who is responsible for what and when the deadline is.
There are several nice features about ProjectPlace. The main one is the flexibility. It provides you with a framework of core Team Management action items. You can take that framework and use it however is best for your team. Let’s take a look at some of the features to better explain what that means:
My Overview
This is one of my favorite features. When you are working with a team, ultimately you only care about what YOU have to do. Yes, you want to see the whole project succeed, but if you have built a great team that you trust, then you only have to worry about your portion of the work. When you log into ProjectPlace, the first tab that opens is My Overview. This is the screen that tells you what you need to do right now, what is pending, and what your future projects are. The left side of the screen has two tabs: My Work and Done. My Work lets you organize your time: what you need to do today, what you are doing tomorrow, and what you are doing later. You can add tasks, add details, make notes about your progress, or jot down ideas for something you have to do tomorrow. And then there is the blissful moment that you move things to your Done tab, and it is off your list!
My Projects takes up the right side of the screen. It allows you to break down projects into an extremely detailed plan. This is where you assign team members to tasks and check in on progress. You can change details at any time: perhaps an article took on a different angle, a deadline shifted, or you have to shuffle responsibilities between people. This is easy to do. If you are like me and you are always feeling like you forgot something, My Projects is fantastic because it lets you break down a project into such finite detail that any forgotten detail becomes obvious. It will be a real weight off of your mind.
Pending Projects
Running an active blog means planning not just days but months ahead. This is why “Pending Projects” is a great tool. It is the tab located next to My Overview and it contains all the projects you are juggling at once. If you make full use of this great tool, you will have enough projects in there that you will have to use the search feature, and I found that it is excellent for finding projects easily. It is also nice that you can form ideas slowly before assigning people or deadlines. As soon as you come up with an idea, start flushing it out and it will come together quicker than you think. It really is nice to take a look at your blossoming idea and realize it is ready to be turned into a fully formed project.
Boards
This is where you monitor the whole of a project. It allows you to see your progress in a highly visual way that isn’t inundating, breaking down projects into small, easy to digest tasks. It also gives an overview of what has been done already, thus giving you a quick sense of where you are in the stream of the project, all at a glance.
Notifications
If you are assigned a new task or someone else has finished the task before yours, you get a nice little notification up in the right hand corner of the screen. Easy and manageable.
Does all this sound complicated? It really isn’t. In fact, ProjectPlace makes it incredibly simple, and if for some reason you are still stuck, it has little bubbles on the screen that take you through what each section does until you get the hang of it, which will be fast.
I highly recommend ProjectPlace if you decide to work with a team from the beginning of your blog. It also gives you the ability to work with a team that is scattered all over. Have a friend in Paris who is an amazing photographer? No reason to not work with her because she can’t meet you for coffee to plan a project! Even if you are just working by yourself, it makes successful blogging far more manageable and less daunting, which is a huge key to sustaining a blog long term.
I received access to ProjectPlace in exchange for testing and my unbiased review and I was compensated for my time and effort, however, my experience with the product and the opinions expressed in this review are 100% mine.