8x8 Virtual Office

8x8 Virtual Office

Hosted Business VoIP Phone Service

3.9/5 (184 reviews)

8x8 Virtual Office Overview

A Complete Communications Solution
8x8 communications solutions do things that traditional phone systems simply can’t. Using VoIP technology, 8x8 delivers business solutions that extend traditional phone services to powerful unified communications. With advanced capabilities like web conferencing, Internet faxing, smartphone integration, and an online dashboard that gives you call management controls, connecting with the people that matter has never been easier. Making a call is as easy as the click of a mouse. We believe with 8x8, you can get excited about your communications system.

Outrageously Affordable
Our services can typically save you up to 40% - 90% off your monthly telecom costs.
Our flagship product, 8x8 Virtual Office business phone service, can save you up to 50% off traditional alternatives. 8x8 MobileTalk can save you up to 90% off your mobile phone international calling rates. And, our online meeting service, 8x8 Virtual Meeting, can save you 40% off some of the most popular alternatives.

Along with an outrageously affordable bill each month, you’ll have the confidence of knowing your communications solutions will continue to bring value to your business well into the future.

It Just Works Better
We deliver superior voice quality. HD Audio. Industry-leading routing and compression technology. Rock-solid network performance. Put it all together and what have you got? A complete communications solution that works exactly the way you want it to.

Plus, other companies off-shore their customer support, which means a lot can go wrong during set-up and use. And, they can be unresponsive and unempowered. We know the ins and outs of our technology so well that you can be sure our service will perform as promised and you will receive knowledgeable responses from our California-based Customer Service and Support team.

Pricing

Starting from
US$20,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, United Kingdom, United States

Supported Languages

English

8x8 Virtual Office Reviews

Overall rating
3.9/5
73% positive reviews
67
Excellent
67
Very good
30
Average
14
Poor
6
Terrible

Good VOIP phone service, but support has turned to garbage and apps are laggy

Used Daily for 2+ years
Reviewed on 2019/01/26
Review Source: Capterra

Sadly, after many years of use, I can't recommend it anymore due to the problems described above with support and their poorly-written apps. Their core technology is good though and it would be possible to return to good service and bring in some good talent to fix these issues, but who knows if that will happen. Why don't companies learn how much customers HATE the terrible off-shore support experiences that they have to deal with in so many industries these days?

Pros

We use desktop VOIP phones, the mobile app, and the desktop app. They offer a "call park" feature that other system don't, allowing a parked call to be picked up from any other phone in the office, as opposed to other systems where you only put a call on hold and can then only pick up from the same line. The call quality is good, regardless of which access method used.

Cons

TERRIBLE support. Years ago, support was US-based, fast answer, easy to understand (native English), and always had the right answer. Reps used and knew the system. In the past years it has all shifted to Singapore where they are hard to understand, hardly understand your question, and don't seem to know the answer to anything without putting you on hold and going somewhere to look it up. Obviously a cheap off-shore call center.

I tried their support chat last time and it was worse - on hold forever and huge delay between replies while they obviously worked other chats.

The desktop app is pretty poor. They gave it a facelift, but its super slow to open and use - not sure what language they wrote it in. Half the time I use it to try to play back a voicemail, I have to hit the play button multiple times as it's unresponsive. The "new message" indicator never seems to clear.

I use their web interface to play back call recordings for training. Most of the time they won't play through their antiquated web interface, giving only a spinning "wait" cursor. Instead, I have to select a batch to download as a ZIP file and play them locally. Even when the web interface does work, there's no area for taking notes or anything to attach to the recording for future reference.

A colleague with a Mac can't even use the client anymore because it won't work on newer versions of macOS. Their support was unable to solve. He gave up.

I can no longer recommend 8x8.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

5.0/10
Cheryl L.

Why Broadband Phones for Offices?

Used Daily for 1-5 months
Reviewed on 2016/10/17
Review Source: SoftwareAdvice

Why do I like this company? Not only do I like this company I have a great relationship with working from my office phones and using this wonderful broadband phone company. Now wait, no landlines in my office. No landlines. I was able to work with this team and duplicate my office phones and place them in my home as well. I do a lot of cloud technology for our Dental office and it is important to have a phone system that can pull the load.

I love the fact that I have an automated attendant that can play any message I record on it. I can custom fit it to our office and place any message I want our patients to hear. Now lets get down to the flexibility of this phone system. Ready?

I can answer calls from a phone, on the computer, on an app on my cell phone anywhere. This company has the ability to track any call that comes in. If a patient does not leave a message I can still get in touch with them to help them out. New people calling in also can get a call back even if they do not leave a message. Now you say if you had a big staff you would not need to have to call them back you would answer the phone. True, but I save on staff salary, and possible lack of staff motivation this way. I roll the money back into the practice. If I am doing office work in another location and it is after hours I am still able to monitor the calls and call them right back. If it is an emergency they can get scheduled very quickly.

The team at 8x8.com can customize your phone needs for any size office. They were able to help me out when I needed a fax machine very quickly lets, say in the next two hours. I still remember that day that I called my sales rep out in the West Coast about 6:30 am and he went far and beyond to help our company set up a broadband fax machine. He grabbed his coffee and within 2 hours my fax machine was up and running. This helped our patient with keeping an appointment that they need to go to and not have to reschedule. The office that sprang the surprise on us was quick to note how fast our team came threw. 8X8.com is part of our team because I feel that we are on the same team.

You will not get a better team working for you when it comes to your phone needs. This team is BAA compliant for medical and dental offices. Also not just medical and dental but for insurance companies, accountants and many other offices that fit into HIPPA compliance. Love working with their technology team when I need to change anything on my phone system. These guys are great to work with and I guess that is why we have been going strong with them now since 2014.

Pros

The 8x8 team is the best. Great technology and great customer support!

Cons

Our office has been with 8x8 from February of 2014 and has had no reason to change to another company.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Joel H.

I Recommend 8x8 All the Time!

Used Daily for 2+ years
Reviewed on 2018/08/17
Review Source: SoftwareAdvice

I work with a lot of different companies and help them choose a variety of software and technology vendors. Normally when we are replacing phone systems I look at 8x8 as one of my top three choices for each client. So far we have only had one client where it wasn't a fit due to the large number of lines they needed 8x8 to manage and the cost associated with that. Overall every client I have connected with 8x8 has ended up loving them. The service is excellent as long as you have stable Internet and their customer service is outstanding.

Pros

- Feature rich VoIP system for low monthly cost per line
- Get discounts the more lines you add
- Offers virtual soft phones for no additional cost
- Solid variety of physical office phones to choose from; phones come pre-programmed just plug them in and they work
- Call management and users can be edited from the portal easily
- Very reliable servers and service
- Offers free testing tool to see how well your Internet and network would handle their service
- Port your existing numbers and add new ones

Cons

- Completely dependent on your Internet connection; if you have bad or spotty Internet your phone call quality will be poor
- If you have a lot of numbers to port over (more than 100 or 1000 for a call center) their per number port fees are higher than other providers even at the discounts

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Quickly improving to be a solid calling tool

Used Daily for 2+ years
Reviewed on 2019/01/18
Review Source: Capterra

Pros

8x8 checks all the basic boxes. It's easy to use for people who don't want to spend a lot of time getting to know the bells and whistles, but powerful enough to meet the needs to super users. Cross-platform functionality is good and the experience between desktop/mobile has recently been brought into alignment with updates 8x8 has made. The company clearly cares about it's customers too as they are happy to come onsite for training and driving user adoption.

Cons

While the applications have drastically improved, a few small and large things annoy users. First, some of the interface screens still have not been updated to a high-definition visual, resulting in certain screens (like the login screen) leaving the application feeling out-dated and slightly disjointed. Second, and perhaps the biggest concern, is call quality can sometimes suffer, even with an excellent internet connection. If users experience a call breaking up, they are inclined to default back to personal phone lines and bypass 8x8 to ensure a solid call experience. This quickly erodes confidence that 8x8 can deliver a seamless call. To be fair, the call quality has been improving drastically and this issue plagues the mobile app less and less.

Rating breakdown

Ease of Use

Likelihood to recommend

7.0/10
Joel P.

Simple to use phone system management

Used Daily for 2+ years
Reviewed on 2017/11/07
Review Source: Capterra

The biggest benefit gained is simple incoming and outgoing call management. I have over 70 clients who could call at any given time and it is important to be able to easily view any missed calls/voicemails/text messages so that I can return the calls. I've found 8x8's service to be more than satisfactory, especially considering the price point.

Pros

The visual layout of this application is intuitive and easy to use. It is easy to mange incoming and outgoing phone calls from my desktop. I also appreciate how easy it is to add contacts as they call in. The application provides handy desktop notifications which allow me to stay on top of any missed calls/voicemails/text messages I missed while I am away from my business phone.

Cons

This application can be a bit of a resource hog. My computer is a few years old already and runs it just fine but anything older would cause me concern. If you do not restart your computer periodically, the application can start to have issues showing notifications. I've begun restarting my computer every 3-4 days (for reasons including 8x8 software and more) and have not seen the issue since.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10

8x8 Virtual Office Pricing

Starting from
US$20,00/month
Pricing options
Free Trial
Subscription
Value for money

Plans Starting at just $19.99 introductory price for new customers.

8x8 Virtual Office Features

  • Call Reporting
  • Conferencing
  • Instant Messaging
  • Receiving

  • API
  • Activity Dashboard
  • Automatic Notifications
  • CRM Integration
  • Call Monitoring
  • Call Recording
  • Call Routing
  • Call Transfer
  • Caller ID
  • Chat
  • Live / Video Conferencing
  • Monitoring
  • Reporting & Statistics
  • SMS Integration
  • Third Party Integration
  • Voice Mail

Additional information for 8x8 Virtual Office

Key features of 8x8 Virtual Office

  • 3-Way Calling
  • Advanced Call Forwarding
  • Automated Attendant
  • CRM/Contact Integration
  • Call Transfers, Call Park
  • Call Waiting, Caller ID Blocking
  • Caller ID with Name
  • Conference Bridge
  • Directory Assistance Listing
  • Extension Dialing
  • Group Intercom Paging
  • Hosted PBX
  • Message/Music on Hold
  • Online Dashboard
  • Personalized Voicemail
  • Ring Groups
  • Unlimited Calling
  • Voicemail to Email
  • Web Conferencing

Benefits

Affordable Service:
With low costs and great technology, 8x8 delivers a great value for your business phone service needs

Hosted Technology
8x8 hosts all of your sophisticated telephony equipment in our own data centers — so you don’t have to.

Free Customer Support
Call our support line at any time to speak with a trained, US-based agent who will be happy to assist you.

GetApp Analysis

Technology has fundamentally changed the way people communicate in the 21st century, and 8x8 is a tool that businesses can users use to prevent being left behind. A hosted VoIP telephone service with instant messaging and web conferencing features, 8x8 unifies business communication and offers advanced features like smartphone integration, internet faxing, Ring Groups, and online dashboards.

8x8 was built for small, mid-size, and large businesses that range from five to 5,000 employees. Although the solution is used by companies in virtually every industry, it’s especially popular among organizations that need to respond quickly to customer needs, including those in the transportation, construction, finance, insurance, and healthcare industries. 8x8 is the only cloud-based VoIP vendor that is HIPPA compliant with third-party verifications.

Calling with 8x8 Virtual Office, Mobile

What is 8x8 Virtual Office?

8x8 is a hosted VoIP telephone service for businesses. Designed to reduce the complexities associated with most professional telephone systems, it is scalable, secure, and flexible. Businesses that use 8x8 are able to route calls to their employees’ landlines, smartphones, or the company’s IP softphones. Meanwhile, outgoing calls can quickly be placed with the click of a mouse.

In addition to its basic VoIP telephone services, 8x8 also provides its business users with mobile apps, web conferencing, chat, and customer contact centers. 8x8 uses industry-leading routing and compression technology to ensure the highest level of voice quality, with HD audio. With a global footprint, it has an enterprise-architected network designed with optimum reliability and security, throughout the world. 8x8’s network is HIPPA and FISMA certified.

8x8 Virtual Office on Mobile

8x8 Virtual Office Main Features

Virtual Office

8x8’s Virtual Office is a web-based dashboard, accessible from a desktop computer or mobile device, such as a smartphone or tablet, that users can visit to manage their telephone features. The Virtual Office integrates an organization’s online voicemail, corporate directory, instant messaging, and video calling. Businesses with upgraded plans can also use the Virtual Office for faxing, call recording, and web conferencing.

Login to your Virtual Office online with your 8x8 login and password. Once you’ve logged in, you’ll be able to access your contacts, meetings, telephone, fax, personal history, and settings from one location. You can also make and receive calls on your desk telephone.

Virtual Office Corporate Directory, Desktop

Online Administration

An administration portal, dubbed the “8x8 Account Manager”, is available for users who are configuring their phone systems or setting up extensions. Users can also visit the Account Manager to setup Auto Attendant, hold music, and ring groups.

The Account Manager is your online portal for managing your company’s internal telephone system. Most of the information you need will be viewable in the dashboard. This is where you’ll find call log reporting, billing information, phone system setup, and account updates (such as network alerts).

Account Manager

Auto Attendant

Having an automated attendant replaces the need for a receptionist at many places of business. A powerful VoIP business service, 8x8’s Auto Attendant feature can efficiently direct callers to the correct department or extension, and it can be customized for different hours of the day. The Auto Attendant feature is included with 8x8’s Unlimited, Metered, and Global extension plans.

You can set up the Auto Attendant feature by recording and uploading a custom greeting. 8x8 also gives you the option of using a professionally-recorded greeting, purchasing from the company’s Audio Production Store. Your callers have the option to reach specific employees by extension, dialing by name, or by dialing from the company directory. You can also define greetings scheduled by hours. For example, some companies will have different greetings that play on holidays or after business hours.

Auto Attendant Configuration

Ring Groups

When someone calls an individual, that person’s desk telephone or smartphone will ring. But when someone calls a department, businesses have the option to setup their telephone systems to ring multiple extensions at once. Setting up Ring Groups is a way for users to group extensions by department or role. Ring Groups are also known as Hunt Groups.

Up to nine Ring Groups are available with an 8x8 Virtual Office account, however more can be added at any time. Ring Groups are a smart way for you to more effectively distribute calls within departments. The app gives you the option of having all telephones ring at once, or using a “round robin” approach.

Virtual Office Calling Interface, Desktop

Voicemail to Email

Automatically converting voicemail to email is an important strategy for companies that are looking for ways to make their employees more efficient. Using this feature, employees receive immediate email notifications when they’ve received voiceails, with attached audio files for quick listening.

With 8x8, you can listen to voicemails without calling in to your voicemail box. Instead, the app will send you an email whenever a new voicemail comes in. This email will contain an audio file of the voicemail, along with the phone number of the person who called. You also have the option to have emails sent without audio files, or with links to the audio files rather than attachments.

Virtual Office Corporate Directory, Mobile

8x8 Virtual Office Integrations

8x8’s Virtual Office integrates with Salesforce, Netsuite, Zendesk, Salesforce Desk, Skype for Business, Act by Sage, eAgent, Sugar CRM, and 8x8 Web Dialer.

8x8 Virtual Office Pricing

Pricing for 8x8’s Virtual Office is a flat, monthly rate that starts at $19.99 per line. This price includes unlimited local and long distance calling.

8x8 Virtual Office Bottom Line

  • Uses VoIP technology to deliver business solutions that extend traditional phone services
  • Easily scalable for growing businesses
  • Competes against traditional PBX systems
  • Includes industry-leading routing and compression technology
  • Built for simplicity, low costs, and low IT maintenance

8x8 Virtual Office FAQs

Below are some frequently asked questions for 8x8 Virtual Office.

Q. What type of pricing plans does 8x8 Virtual Office offer?

8x8 Virtual Office offers the following pricing plans:

Starting from: US$20,00/month

Pricing model: Subscription

Free Trial: Not Available

Plans Starting at just $19.99 introductory price for new customers.

Q. What are the main features of 8x8 Virtual Office?

8x8 Virtual Office offers the following features:

  • 3-Way Calling
  • Advanced Call Forwarding
  • Automated Attendant
  • CRM/Contact Integration
  • Call Transfers, Call Park
  • Call Waiting, Caller ID Blocking
  • Caller ID with Name
  • Conference Bridge
  • Directory Assistance Listing
  • Extension Dialing
  • Group Intercom Paging
  • Hosted PBX
  • Message/Music on Hold
  • Online Dashboard
  • Personalized Voicemail
  • Ring Groups
  • Unlimited Calling
  • Voicemail to Email
  • Web Conferencing

Q. Who are the typical users of 8x8 Virtual Office?

8x8 Virtual Office has the following typical customers:

Large Enterprises, Mid Size Business, Small Business

Q. What languages does 8x8 Virtual Office support?

8x8 Virtual Office supports the following languages:

English

Q. What type of pricing plans does 8x8 Virtual Office offer?

8x8 Virtual Office has the following pricing plans:

Subscription

Q. Does 8x8 Virtual Office support mobile devices?

8x8 Virtual Office supports the following devices:

Android, iPhone, iPad

Q. What other apps does 8x8 Virtual Office integrate with?

8x8 Virtual Office integrates with the following applications:

Bullhorn, Clearlogin, NetSuite, SalesExec, Salesforce Sales Cloud, SugarCRM, Tenfold, Xplenty, Zendesk, Zendesk

Q. What level of support does 8x8 Virtual Office offer?

8x8 Virtual Office offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials