Resource Guru

Resource Guru

Cloud based team scheduling software

4.6/5 (71 reviews)

Resource Guru Overview

Thousands of companies around the world use team scheduling systems that don't satisfy their needs. While some are using nothing more sophisticated than a spreadsheet many others are using bloated, clunky or expensive solutions - frequently leading to inefficiency and frustration. Resource Guru provides a user-friendly, cloud-based alternative with an easy drag and drop interface that is leading the way to increased productivity and better collaboration online at companies including Apple, Saatchi & Saatchi, Publicis and NASA.

Resource Guru manages to pack in a powerful set of features into a simple, intuitive design. You can add, move and delete resource bookings in seconds. Full team visibility on one smart calendar means you can instantly see what everyone is working on. A leave management system makes it simple to manage vacation, sick days, or any other types of time off. Personal dashboards are an easy way for people to quickly log in and know exactly what they should be working on for the week, and as there is no software to install or training required you and your team can get started immediately.

Pricing

Starting from
US$2,50/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Canada, China, Europe and 5 others, Germany, India, Japan, Latin America, Middle-East and Africa

Supported Languages

English

Resource Guru Reviews

Overall rating
4.6/5
93% positive reviews
47
Excellent
19
Very good
4
Average
0
Poor
1
Terrible
Nancy E.

Resource Guru Review

Used Daily for 2+ years
Reviewed on 2019/07/17
Review Source: Capterra

Everyone has access to the schedule so each developer or designer not only knows what they're supposed to be working on, but what others are working on. We can schedule months into the future which helps us as we have projects that last months, not weeks.

Pros

It's easy to use. Everyone can see what's on the schedule or what they are supposed to be working on. I can see how long a project is in our production queue to ascertain when we'll be finished. I can schedule vacations so others know which resources are available on which date.

Cons

The times are sometimes not correct. It seems to think a work day is twelve hours long, instead of eight. It's hard to schedule several projects in the same day. It's easiest to assign a project for the whole day.

Response from Resource Guru

Hi Nancy - thanks for your review. I just wanted to question a couple of things you wrote in the Cons section. You said the times are sometimes not correct - I'd love it if you can send us an example so we can troubleshoot it for you - we are not aware of this happening to any of our customers.

You also said, "It seems to think a work day is twelve hours long". I'm not sure where you see this info - it would be good to assist you further with this. By default a day is 8h long, but Normal Availability is totally customisable at a resource level - this is actually a feature we have that other products we've reviewed don't.

Finally you said, "It's hard to schedule several projects in the same day". Again, this is a limitation we found in other products which is why we made it easy to create as many bookings as you liked in a day - to a very granular level eg for as little as 1 minute.

Would love to hear from you ..

Best, Percy

Rating breakdown

Ease of Use

Likelihood to recommend

9.0/10
Nikki K.

A great way of organising your day

Used Daily for 2+ years
Reviewed on 2018/01/15
Review Source: Capterra

Pros

That you can easily move jobs around if they need to change and can book off holiday time and meeting time so that you don't overbook yourself.

Cons

The waiting time bit could be better if time is overbooked - doesn't allow for different lengths of working days.

Response from Resource Guru

Hi Nikki,

Thanks for sharing your review of Resource Guru! I wanted to let you know that you can most definitely customise the availability of each of your resources on a daily basis - not every day has to have the same availability.

You can set resources normal availability (which is the availability which repeats on a weekly basis) and you can also create availability exceptions if you need to make a temporary change to someone's normal availability.

You might find this article on resource availability useful https://help.resourceguruapp.com/customer/portal/articles/2162590

I hope this helps, but please get in touch if you have any questions. We're always happy to help!

Thanks,
Kat

Rating breakdown

Value for Money
Ease of Use
Customer Support

Melissa P.

Easy to onboard and easier to use!

Used Daily for 2+ years
Reviewed on 2019/08/13
Review Source: Capterra

Resource Guru helps our agency see availability of resources to ensure we are allocating projects efficiently. Without it, we were running blindly and were hoping that team members would speak up when they were too busy or too idle. Now, we can see this ourselves (days in advance) and prevent talented employees from going unused.

Pros

- Color coding clients
- Being able to manually adjust hours/availability per resource
- Limiting permissions per user
- Adding in when employees are OOO
- Search feature to check skill sets and who has worked on which client before
- Saving searches so we can quickly view groupings of employees

Cons

- I wish there was a way to search bookings for key words
- It's unfortunate that this tool doesn't link up with our PM tool, Asana
- There's no 'undo' button if you accidentally click and drag a booking unknowingly

Rating breakdown

Ease of Use

Likelihood to recommend

9.0/10
Steve C.

The entire team are there to make sure your experience with the product is easy and beneficial.

Used Daily for 1+ year
Reviewed on 2017/12/13
Review Source: Capterra

Provided visibility and allowed tracking of the team members, contract end dates and the ability to generate accurate invoices for the customer

Pros

The product is easy to use and allows the administrator to manage teams, plan and review previous activities.
It can be used for recording or planning and gives a level of visibility that is lacking in a number of products.
Although the team are constantly looking at ways to improve the product, it never strays away from its core and prime functionality. Many products try to grow into a bigger, wider space and lose the key elements that attracted customers to the product in the first place.
A customer of ours was so impressed with the product that they too purchased it after seeing the value it afforded us.

Cons

It would be great if there was an App which could be opened rather than a web browser, although this is only a minor consideration with the number of browsers out there.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Luke M.

Time management made easy!

Used Daily for 1+ year
Reviewed on 2017/12/13
Review Source: Capterra

Pros

The tool really makes time management easy and extremely visual. It does away with ugly excel spreadsheets and with a neat UX, it allows for easy time forecasting whilst also enabling you to easily keep on top of your time expenditure! I genuinely love this tool.

Along with the tool, where there are areas for improvement, the development team are happy to listen and actually make changes based on feedback! I've provided feedback with a couple of times and both have been integrated into future updates - this is a company that listens and constantly develops for the users' needs.

Cons

Very difficult to outline any main cons, as like I said above, any issues I've had with the tool historically, they've been resolved!

If I HAD to provide one, it'll be how the tool works across different devices. It's not especially mobile friendly...but that's me scraping the barrel for a con.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Resource Guru Pricing

Starting from
US$2,50/month
Pricing options
Free Trial
Subscription
Value for money

30-day free trial, no credit card required.

Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually).
Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually).
Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Resource Guru Features

  • API
  • Activity Dashboard
  • Custom Fields
  • Monitoring
  • Reporting & Statistics

  • Activity Tracking
  • Audit Trail
  • Auditing
  • Automatic Notifications
  • Compliance Management
  • Customizable Reporting
  • Data Import/Export
  • Document Storage
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Real Time Data
  • Real Time Reporting
  • Third Party Integration
  • Workflow Management

Additional information for Resource Guru

Key features of Resource Guru

  • Add any type of resource
  • Advanced clash management
  • Archiving
  • Calendar Sync with Outlook, Google & More
  • Cloud based
  • Colour code by client, project and booker
  • Custom data fields for resources
  • Daily Schedule Notifications
  • Full team visibility
  • Fully integrated with Zapier
  • Granular permissions
  • Individual availability settings
  • Leave Management & Vacation planning
  • Personal dashboards and logins
  • Powerful filters you can save
  • Single resource pool
  • Time zone support
  • Utilization reports
  • Waiting list (for overbookings)
  • Webhooks

Benefits

- Get team visibility on one clever calendar - quickly see what projects and clients resources are booked on.
- Leave management - makes it simple to manage vacation, sick days, maternity leave or any other types of time off for your resources.
- Personal dashboards - resources are always bang up to date and there's no need to send out hundreds of emails which quickly go out of date.
- See the big picture - who's busy? Who's available? Our unique "availability bar" helps you with capacity planning.
- Custom fields - create custom fields (eg 'Skills', 'Department', 'Location' etc) and use our powerful filters to focus on specific groups.
- Powerful reports deliver new insights - monitor utilization rates and and gain valuable new insights into your business.
- Advanced clash management - bookings can be added to a waiting list and used for capacity planning later, leaving users to get on with their busy day.

GetApp Analysis

Clunky scheduling spreadsheets have always made resource planning more difficult than necessary, leading to miscommunication and frustration for companies that juggle multiple resources on a daily basis. Resource Guru is a web-based solution that aims to simplify the way organizations schedule resources by doing away with traditional spreadsheets and moving the process online.

A web application that provides users with a way to schedule people, equipment, and other resources, Resource Guru gives teams complete visibility so they can see the projects and clients their resources are booked on in real-time. Although Resource Guru started off gaining traction amongst some of the top creative and digital agencies, its reach has greatly expanded and it is now popular across a wide range of industries.

Main Bookings

What is Resource Guru?

Resource Guru is a cloud-based team scheduling solution. Developed as an alternative to the complicated spreadsheets that many businesses still use for everyday resource scheduling, Resource Guru has a focus on complete team visibility. Drag-and-drop scheduling tools allow users to quickly add, edit, re-organize, and delete bookings, while a unique “availability bar” serves as a tool for team capacity planning.

Managers and bookers who use Resource Guru are able to save time scheduling resources, while team members become more productive thanks to the application’s up-to-date personal schedules. Resource Guru helps businesses gain insights into things like utilization and future capacity planning, with full utilization reports that can be filtered by resource type and user-defined custom fields.

Resource Pool

Resource Guru Main Features

Visibility Calendars

Resource Guru’s cloud-based calendar gives organizations full team visibility, which enables managers and bookers to quickly see the projects and clients that their resources are booked on. Resource Guru’s calendars make it easy for users to see the big picture, including things like which employees are busy and which resources are booked at any given time.

Visit your calendar to quickly add, edit, or delete bookings. From one screen, you’re able to see what each person in your organization is working on, including projects, clients, and meetings. Resource Guru also has an “availability bar,” which gives you a quick overview of a resource’s remaining availability, and helps organizations maximize utilization for increased efficiency.

Team Calendar

Drag-and-Drop Scheduling

Resource Guru takes the complexity out of team scheduling with drag-and-drop functionality. In just seconds, users can add, move, edit, or delete bookings from their company schedules. Bookings can be dragged around on the scheduling page to re-allocate them to new resources.

Take advantage of Resource Guru’s flexible bookings feature. Unlike traditional calendars, Resource Guru’s web-based calendar lets you add bookings for a number of hours or a specific time. Complete team visibility means that you can see everyone’s bookings on one screen, along with details about individual clients or projects.

Drag-and-Drop Scheduling

Personal Dashboards

Personal dashboards help Resource Guru users ensure that their resource scheduling information is always up-to-date. Individual team members can login and view their updated personal schedules on their dashboard pages at any time.

Login to your own personal dashboard, and you can see exactly what you should be working on for the day or week. Any updates that your managers make to your dashboard, based on incoming bookings or new scheduling changes, will be reflected on your dashboard in real-time. This eliminates the need for managers to send multiple emails to employees each time their schedules change.

Resource Visibility

Customizable Resource Types

Custom fields provide a way for Resource Guru users to customize their resource types to fit their own requirements. (For example, this might include skill, department, or location.) Users can then use advanced filtering tools to focus on specific resources by these properties.

With Resource Guru, you can manage people, meeting rooms, technology equipment, vehicles, or any other type of business resource. Setup the availability for individual resources. (For example, maybe Conference Room A is never available on Monday afternoons.) Once these availability requirements are set, the conference room can never be “accidentally” booked by a user, and scheduling clashes become a thing of the past.

Filters

Insightful Reports

Resource Guru’s reports provide organizations with a glimpse into their own utilization and capacity planning issues. Reports can be generated on multiple resource types, including people, conference call lines, meeting rooms, and vehicles, to name just a few. Users can see which of their resources are over or under-utilized, and they can pull up utilization rates for specific individuals.

Use Resource Guru’s reports to improve the way you manage resources. You can analyze projects and see which clients are consuming the most resources. You can also use Resource Guru’s “waiting list” feature to pinpoint any instances where demand outpaces capacity.

Reports

Resource Guru Integrations

Resource Guru has an API and webhooks, which allow users to create any integrations they may need. Podio, a project management app, also offers an integration with Resource Guru. Resource Guru is also working on a full integration with Slack.

Resource Guru Pricing

Pricing for Resource Guru is based on the number of resources that an organization is scheduling. Monthly pricing starts at $2.50 per person. Businesses can add as many projects and clients as they need. Resource Guru offers a 30-day free trial, with no credit card required.

Resource Guru Bottom Line

  • Team calendar solution for scheduling people, equipment, and other resources
  • User-friendly scheduling tools give teams full visibility
  • Saves managers and bookers valuable time
  • Frequently used by creative and digital agencies
  • Full utilization reports provide insights into future capacity planning

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Q. What type of pricing plans does Resource Guru offer?

Resource Guru offers the following pricing plans:

Starting from: US$2,50/month

Pricing model: Subscription

Free Trial: Available

30-day free trial, no credit card required.

Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually).
Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually).
Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Q. What are the main features of Resource Guru?

Resource Guru offers the following features:

  • Add any type of resource
  • Advanced clash management
  • Archiving
  • Calendar Sync with Outlook, Google & More
  • Cloud based
  • Colour code by client, project and booker
  • Custom data fields for resources
  • Daily Schedule Notifications
  • Full team visibility
  • Fully integrated with Zapier
  • Granular permissions
  • Individual availability settings
  • Leave Management & Vacation planning
  • Personal dashboards and logins
  • Powerful filters you can save
  • Single resource pool
  • Time zone support
  • Utilization reports
  • Waiting list (for overbookings)
  • Webhooks

Q. Who are the typical users of Resource Guru?

Resource Guru has the following typical customers:

Large Enterprises, Mid Size Business, Small Business

Q. What languages does Resource Guru support?

Resource Guru supports the following languages:

English

Q. What type of pricing plans does Resource Guru offer?

Resource Guru has the following pricing plans:

Subscription

Q. Does Resource Guru support mobile devices?

We do not have any information about what devices Resource Guru supports

Q. What other apps does Resource Guru integrate with?

Resource Guru integrates with the following applications:

Basecamp, Google Calendar, Maintenance Care, Microsoft Outlook, Podio, Slack, Teamwork Projects, Wrike, Zapier, Zoho Flow

Q. What level of support does Resource Guru offer?

Resource Guru offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials