Google Workspace

Collaboration app suite for teams

4,7 /5 (10386 reviews) Write a Review!

Google Workspace Overview

What is Google Workspace?

G Suite - formerly Google Apps for Work - combines all of the familiar productivity and collaboration tools by Google and combines them in an all-in-one suite for universal access across teams. The list of apps comprise: Gmail, Hangouts, Calendar, Google+, Drive, Sites, along with Google Docs, Sheets, Forms and Slides. Governance of these apps is provided by Google Admin Console and Google Vault.

Google Admin Console allows businesses to add users, manage devices and configure security settings for their data. Administrators can add and remove users, set up groups, and add verification steps and single sign on (SSO) all from a single console. This feature also includes mobile device management to facilitate BYOD and with the ability to implement security policies on iOS and Android devices. Google Vault allows users to archive, search and export on the company email and on-the-record chats for reporting and auditing.

Google Workspace Overview

Pricing

Starting from
US$6,00/month

Pricing options

Free Trial
Subscription
Value for money

Business Starter: $6 per user per month.
Business Standard: $12 per user per month.
Business Plus: $18 per user per month.
Enterprise: contact Google for pricing.


Google Workspace Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish and 20 others, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian

Media

Collaborate in real time with synchronous, real-time editing across devices
Turn meetings into video conferences from any camera-enabled device
Store and share files in the cloud then access, view and edit them from a computer, tablet or phone
Protect company data and devices with single-sign-on & two-factor authentication options
Enjoy professional, ad-free, custom email with 30GB of inbox storage
Schedule teams efficiently with integrated, online, shareable calendars
Share ideas and collaborate with coworkers using Google+
Keep files centrally stored and synced across devices
Collaborate in real time with synchronous, auto-save, real-time editing
Create and edit spreadsheets from any device
Google Workspace video Google Workspace screenshot: Collaborate in real time with synchronous, real-time editing across devices Google Workspace screenshot: Turn meetings into video conferences from any camera-enabled device Google Workspace screenshot: Store and share files in the cloud then access, view and edit them from a computer, tablet or phone Google Workspace screenshot: Protect company data and devices with single-sign-on & two-factor authentication options Google Workspace screenshot: Enjoy professional, ad-free, custom email with 30GB of inbox storage Google Workspace screenshot: Schedule teams efficiently with integrated, online, shareable calendars Google Workspace screenshot: Share ideas and collaborate with coworkers using Google+ Google Workspace screenshot: Keep files centrally stored and synced across devices Google Workspace screenshot: Collaborate in real time with synchronous, auto-save, real-time editing Google Workspace screenshot: Create and edit spreadsheets from any device

Google Workspace Reviews

Google Workspace Reviews

Overall rating
4,7
/
5
Excellent
7682

Very good
2154

Average
424

Poor
59

Terrible
67

Value for Money
4,6
Features
4,6
Ease of Use
4,6
Customer Support
4,2
95% recommended this app
Adam H.

Amazing suite of software at a relatively low price

Overall our experience with G Suite has been that it has become indispensable as the "nervous system" of our company.


Sam S.

Online Collaboration Solution

We have enjoyed using Google Workspace very much and look forward to continuing to use it for collaborating with our team.


Annalisa G.

GSuite Makes Process Collaboration Easy

That being said, overall, GSuite is one of the most-used tools by me. I work with data sets, creative projects, photos, and more as a Social Media Coordinator and Admin. My joint-role means I'm working on a lot of different kinds of projects, and my fast-paced timelines means the consolidation of tools in one place makes G Suite super appealing and efficient. Highly recommend.


Alex F.

The way to go for startups

G Workspace is my go-to for new teams and I routinely advise others to go this way, simply to save headaches down the road.


Vincent Y.

The Preferred Collaboration and Communication Suite for Small Business

I use GSuite tools every day for my business and my full time job, and as a whole, my experience has been very good. As a web designer, I also help many of my clients set up collaberation and communication tools, including GSuite for Business and GSuite for Education, and more often than not, it's a breeze.


Adam H.
Industry: Computer Software
Company size: 11-50 Employees

Amazing suite of software at a relatively low price

Used Daily for 2+ years
Reviewed on 2019/10/29
Review Source: Capterra

Overall our experience with G Suite has been that it has become indispensable as the "nervous system" of our company.

Pros

We have been able to completely remove use of Microsoft Office products from our company by adopting G Suite and have dramatically increased our productivity. Online collaboration makes document writing easy and higher quality, while we can also now access all our documents seamlessly across devices and locations. Gmail remains the premiere web-based email system and there is so much added value having youtube and the huge suite of Google services at your finger tips.

Cons

There is very little bad I can say about G Suite - maybe Google Drawings could be invested in some more. In the past the Office integration was limited but this has been increased significantly over recent years.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Sam S.
Industry: Religious Institutions
Company size: 2-10 Employees

Online Collaboration Solution

Used Daily for 2+ years
Reviewed on 2020/12/26
Review Source: Capterra

We have enjoyed using Google Workspace very much and look forward to continuing to use it for collaborating with our team.

Pros

We have made the greatest use out of the email feature. Being able to store documents online and share access to those documents, even collaborating simultaneously has been another huge feature. Having all of the documents and the history of documents synced across multiple devices has been invaluable.

Cons

Task management could use some improvement to bring it up to part to competing services.
The ability to manage the permissions for all elements of the users in one location would also be beneficial. Right now you have to enter into certain programs to adjust the settings and sharing rights for individuals rather than being able to do it from the control panel.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Annalisa G.
Industry: Education Management
Company size: 1 001-5 000 Employees

GSuite Makes Process Collaboration Easy

Used Daily for 2+ years
Reviewed on 2019/05/22
Review Source: Capterra

That being said, overall, GSuite is one of the most-used tools by me. I work with data sets, creative projects, photos, and more as a Social Media Coordinator and Admin. My joint-role means I'm working on a lot of different kinds of projects, and my fast-paced timelines means the consolidation of tools in one place makes G Suite super appealing and efficient. Highly recommend.

Pros

It's so easy to collaborate with GSuite. Just this week we kicked-off a complete overhaul of our processes due to retiring staff, and desire for standardization. I'll focus on Team Drives, and document sharing:
-With GSuite, we set up a Team Drive that all staff have access to. It's easy to find when you click Drive, right there under your personal drive.
-Using Gsuite allowed not only our manager, but also staff, to create folders as buckets of processes. For example, we use Slate, and an older CRM system, Banner, which each have wildly different levels of technical execution, but are used at the same time. Our staff just dumped a bunch of individual processes which we can now view, edit, and share back as the standardization process continues.
-Easy to see who made edits, and when. So, if we have a question about a process line, we'll simply look to the edit, and can easily track and clarify questions.
-GSuite does, however, have an incredible range of tools, which are all equally visible, editable, and sharable. One of the most values tools I use at work.

Cons

There are only a few cons about GSuite.
-In Google Sheets in GSuite, the organization and visual user interface is not optimal. Because whatever was just edited shows up at the top, there's no way to predict a good method of searching for documents.
-GSuite in general has this issue with visual user interface among projects, including Sheets

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Alex F.
Industry: Consumer Goods
Company size: 51-200 Employees

The way to go for startups

Used Daily for 2+ years
Reviewed on 2020/10/30
Review Source: Capterra

G Workspace is my go-to for new teams and I routinely advise others to go this way, simply to save headaches down the road.

Pros

Google Apps... aka Google Suite (now "Google Workspace") has been around for some 15 years, and it's the fastest way to get a team online with email and a suite of collaboration tools, while still having a solid pathway for growth in maturity. Cost is very affordable for most startups. Native android integration for mail, calendar, etc. is very important.

Cons

A frequent annoyance for startups is that "obsolete" team member accounts are still charged at the full per-user rate, unless their account (including emails, drive etc.) is entirely deleted. Far better would be an "user archive" option at a discounted rate. Sometimes startups have dozens of temporary team members, and preserving their correspondence is very important for legal and other reasons.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Vincent Y.
Industry: Education Management
Company size: 11-50 Employees

The Preferred Collaboration and Communication Suite for Small Business

Used Daily for 2+ years
Reviewed on 2020/10/06
Review Source: Capterra

I use GSuite tools every day for my business and my full time job, and as a whole, my experience has been very good. As a web designer, I also help many of my clients set up collaberation and communication tools, including GSuite for Business and GSuite for Education, and more often than not, it's a breeze.

Pros

The feature I like most about GSuite is the range of collaberation and communication tools it offers and its ability to integrate with my everyday web experience. I use Google Docs and Drive to collaberate on web projects. To give a specific example, I use Google docs to put together a sitemap and have my clients make edits to it before placing content on the site. I use GSuite as a way for clients to upload website assets and make them available to me for use on web projects.

Cons

GSuite is not very intuitive when it comes to setting up options on the administrative side. Everytime I want to look for a particular setting, I need to reference the documentation or Google help site to see where the option is - it's never where you would expect it to be. I can tell that the software was developed by programmers, but I believe they might want to add a few more UI/UX people to the team that develops the administrative interface.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 9.0/10

User recommendation
9,1/10
Based on 10 386 user ratings
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Google Workspace Pricing

Google Workspace Pricing

Starting from
US$6,00/month
Free Trial
Subscription
Value for money

Business Starter: $6 per user per month.
Business Standard: $12 per user per month.
Business Plus: $18 per user per month.
Enterprise: contact Google for pricing.

Business Starter: $6 per user per month.
Business Standard: $12 per user per month.
Business Plus: $18 per user per month.
Enterprise: contact Google for pricing.

Value for Money
4,6/5
Based on 10 386 user ratings
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Google Workspace Features

Google Workspace Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customizable Branding
Data Import/Export
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
4,6/5
Based on 10 386 user ratings
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Categories

Additional information for Google Workspace

Additional information for Google Workspace

Key features of Google Workspace

  • @mentions
  • Access control
  • Access permissions
  • Archiving & retention
  • Auditing
  • Auditing & reporting
  • Authentication & security
  • Automatic backup
  • Automatic notifications
  • Calendar management
  • Calendar sync with Google
  • Chat
  • Chat functionality
  • Cloud file storage
  • Collaboration tools
  • Collaborative workspace
  • Commenting
  • Communication management
  • Conferencing
  • Configurable security settings
  • Content filtering
  • Content library
  • Content management
  • Custom email address
  • Custom forms
  • Customizable branding
  • Customizable questions
  • Customizable reporting
  • Customizable templates
  • Data entry verification
  • Data migration
  • Data storage management
  • Data synchronization
  • Document management
  • Document review
  • Document storage
  • Document templates
  • Drag & drop interface
  • Electronic signature capture
  • Email & chat archiving
  • Email alerts
  • Email archiving
  • Email integration
  • Email invitations & reminders
  • Email notifications
  • Email tracking
  • Employee communities
  • Event calendar
  • Event scheduling
  • File management
  • File transfer
  • Filtered views
  • Forms management
  • GPS integration
  • Geographic maps
  • Group calendars
  • Historical audit
  • Instant messaging
  • Live / video conferencing
  • Member forums
  • Mobile device management
  • Multi-channel communication
  • Multiple document formats
  • Multiple projects
  • Multiple user accounts
  • Offline access
  • Permission management
  • Project templates
  • Projections
  • Real time notifications
  • Real time updates
  • Remote document access
  • Resource allocation
  • Revision management
  • Role-based permissions
  • Search functionality
  • Secure data storage
  • Shared workspace
  • Single sign on
  • Survey management
  • Synchronization management
  • Synchronous editing
  • Task management
  • Task scheduling
  • Team calendars
  • Template management
  • Text editing
  • Third party integration
  • To-do list
  • Two-factor authentication
  • Two-way audio & video
  • User access controls
  • Version control
  • Version management
  • Video support
  • Web forms

Benefits

  • Access all Google apps at any time, anywhere from a computer, tablet or phone.

  • Use the Google Admin Console to manage all company data, mobile devices, email addresses, and security settings.

  • Organize meetings more efficiently by scheduling events in a shared calendar, sending reminders to Gmail, join video meetings with Hangouts and share presentations with Slides.

  • Create online documents, spreadsheets, surveys & forms, and presentations.

  • Share, collaborate and comment on text documents, presentations, and spreadsheets using Google Drive.

  • Build multiple project sites by choosing from hundreds of pre-built templates.

  • Use Google Vault for archiving emails and chats, e-discovery of information and export of emails and chats.

  • Google Workspace FAQs

    Google Workspace FAQs

    Below are some frequently asked questions for Google Workspace.

    Q. What type of pricing plans does Google Workspace offer?

    Google Workspace offers the following pricing plans:

    Starting from: US$6,00/month

    Pricing model: Subscription

    Free Trial: Available

    Business Starter: $6 per user per month. Business Standard: $12 per user per month. Business Plus: $18 per user per month. Enterprise: contact Google for pricing.

    Q. What are the main features of Google Workspace?

    Google Workspace offers the following features:

    • @mentions
    • Access control
    • Access permissions
    • Archiving & retention
    • Auditing
    • Auditing & reporting
    • Authentication & security
    • Automatic backup
    • Automatic notifications
    • Calendar management
    • Calendar sync with Google
    • Chat
    • Chat functionality
    • Cloud file storage
    • Collaboration tools
    • Collaborative workspace
    • Commenting
    • Communication management
    • Conferencing
    • Configurable security settings
    • Content filtering
    • Content library
    • Content management
    • Custom email address
    • Custom forms
    • Customizable branding
    • Customizable questions
    • Customizable reporting
    • Customizable templates
    • Data entry verification
    • Data migration
    • Data storage management
    • Data synchronization
    • Document management
    • Document review
    • Document storage
    • Document templates
    • Drag & drop interface
    • Electronic signature capture
    • Email & chat archiving
    • Email alerts
    • Email archiving
    • Email integration
    • Email invitations & reminders
    • Email notifications
    • Email tracking
    • Employee communities
    • Event calendar
    • Event scheduling
    • File management
    • File transfer
    • Filtered views
    • Forms management
    • GPS integration
    • Geographic maps
    • Group calendars
    • Historical audit
    • Instant messaging
    • Live / video conferencing
    • Member forums
    • Mobile device management
    • Multi-channel communication
    • Multiple document formats
    • Multiple projects
    • Multiple user accounts
    • Offline access
    • Permission management
    • Project templates
    • Projections
    • Real time notifications
    • Real time updates
    • Remote document access
    • Resource allocation
    • Revision management
    • Role-based permissions
    • Search functionality
    • Secure data storage
    • Shared workspace
    • Single sign on
    • Survey management
    • Synchronization management
    • Synchronous editing
    • Task management
    • Task scheduling
    • Team calendars
    • Template management
    • Text editing
    • Third party integration
    • To-do list
    • Two-factor authentication
    • Two-way audio & video
    • User access controls
    • Version control
    • Version management
    • Video support
    • Web forms

    Q. Who are the typical users of Google Workspace?

    Google Workspace has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

    Q. What languages does Google Workspace support?

    Google Workspace supports the following languages:

    Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian

    Q. Does Google Workspace support mobile devices?

    Google Workspace supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Google Workspace integrate with?

    Google Workspace integrates with the following applications:

    Brightpod, ClickMeeting, DirectIQ, ONE UP, OneLogin, SuperSaaS, TriggerApp, WorkforceGrowth, Zoho Analytics, Zoho CRM

    Q. What level of support does Google Workspace offer?

    Google Workspace offers the following support options:

    FAQs, Knowledge Base, Online Support, Video Tutorials, Forum