Google Workspace

Collaboration app suite for teams

4,7 /5 (10171 reviews) Write a Review!

Google Workspace Overview

What is Google Workspace?

G Suite - formerly Google Apps for Work - combines all of the familiar productivity and collaboration tools by Google and combines them in an all-in-one suite for universal access across teams. The list of apps comprise: Gmail, Hangouts, Calendar, Google+, Drive, Sites, along with Google Docs, Sheets, Forms and Slides. Governance of these apps is provided by Google Admin Console and Google Vault.

Google Admin Console allows businesses to add users, manage devices and configure security settings for their data. Administrators can add and remove users, set up groups, and add verification steps and single sign on (SSO) all from a single console. This feature also includes mobile device management to facilitate BYOD and with the ability to implement security policies on iOS and Android devices. Google Vault allows users to archive, search and export on the company email and on-the-record chats for reporting and auditing.

Google Workspace Overview

Pricing

Starting from
US$6,00/month

Pricing options

Free Trial
Subscription
Value for money

Business Starter: $6 per user per month.
Business Standard: $12 per user per month.
Business Plus: $18 per user per month.
Enterprise: contact Google for pricing.


Google Workspace Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish and 20 others, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian

Media

Turn meetings into video conferences from any camera-enabled device
Store and share files in the cloud then access, view and edit them from a computer, tablet or phone
Protect company data and devices with single-sign-on & two-factor authentication options
Enjoy professional, ad-free, custom email with 30GB of inbox storage
Schedule teams efficiently with integrated, online, shareable calendars
Share ideas and collaborate with coworkers using Google+
Keep files centrally stored and synced across devices
Collaborate in real time with synchronous, auto-save, real-time editing
Create and edit spreadsheets from any device
Create custom forms for online surveys and questionnaires
Google Workspace video Google Workspace screenshot: Turn meetings into video conferences from any camera-enabled device Google Workspace screenshot: Store and share files in the cloud then access, view and edit them from a computer, tablet or phone Google Workspace screenshot: Protect company data and devices with single-sign-on & two-factor authentication options Google Workspace screenshot: Enjoy professional, ad-free, custom email with 30GB of inbox storage Google Workspace screenshot: Schedule teams efficiently with integrated, online, shareable calendars Google Workspace screenshot: Share ideas and collaborate with coworkers using Google+ Google Workspace screenshot: Keep files centrally stored and synced across devices Google Workspace screenshot: Collaborate in real time with synchronous, auto-save, real-time editing Google Workspace screenshot: Create and edit spreadsheets from any device Google Workspace screenshot: Create custom forms for online surveys and questionnaires

Google Workspace Reviews

Google Workspace Reviews

Overall rating
4,7
/
5
Excellent
7521

Very good
2111

Average
414

Poor
59

Terrible
66

Value for Money
4,6
Features
4,6
Ease of Use
4,6
Customer Support
4,2
95% recommended this app
Margarita E.

The total IT solution for schools!

We use Gsuite for gradebooks, report cards, student information systems, HR forms, office programs, storage of photos and videos and email online 'drive' cloud storage for all our needs.


Murtaza R.

Better price/storage than any of the competitors!

It's a pretty great product overall, however, the lack of communication from their support team, and more importantly their lack of presence in updating the features towards Linux distributions is disappointing. In spite of that, they are pretty much above every other competing product, when compared to ease of use, and fluidity between moving across projects, and teams.


Aaron P.

G Suite is powerful, flexible, and customizable; but clumsy and unintuitive

I use G Suite primarily to host my business domain's e-mail via Gmail; however I rarely use the Gmail interface directly as I use a local email client. A number of my clients use G Suite for nearly all their office needs - including email, Google Apps, and Google Drive - but not a single client is truly happy with what G Suite has to offer.


Jessica F.

All in one solution

Fantastic! We took 2 different cloud servers and merged them into just G Suite. We have cloud based backups, it is very user friendly (even for the less tech-savvy volunteers!), and the setup was super easy. Honestly we dragged our feet with the setup and file transfer because we expected it to be more complicated than it was! I wish we had done this a few years ago!


Vincent Y.

The Preferred Collaboration and Communication Suite for Small Business

I use GSuite tools every day for my business and my full time job, and as a whole, my experience has been very good. As a web designer, I also help many of my clients set up collaberation and communication tools, including GSuite for Business and GSuite for Education, and more often than not, it's a breeze.


Margarita E.
Industry: Primary/Secondary Education
Company size: 11-50 Employees

The total IT solution for schools!

Used Daily for 2+ years
Reviewed on 2020/05/26
Review Source: Capterra

We use Gsuite for gradebooks, report cards, student information systems, HR forms, office programs, storage of photos and videos and email online 'drive' cloud storage for all our needs.

Pros

Gsuite offers all the tools you need for collaborative document creation from forms, surveys, spreadsheets, slides (powerpoint), cloud storage, calendars, note taking, accounting and reports.

The templates available for education have many solutions available from lesson planners, calendars, quiz creation, gradebook, reports and meeting programs. Templates can be shared within the community and you can find templates that other schools use and share if it is not available in the standard set. The organizational email system is way more user friendly than other systems. I have worked with a team to establish Gsuite in two schools as the main system, and we are a Google school and the staff and admin do not need Microsoft office anymore as this system covers alternatives to those program.

It auto-saves your work and when working on collaborative documents it is easy to see who has input different items and easily go back and restore previous versions if needed.

Easily compatible to connect data to Google sites.

Cons

I wish that all the options that are available for excel exist in the Google Spreadsheets - e.g. being able to select multiple tabs and edit all of them at the same time.

As a private international school it is fairly costly with a charge per staff user. Support education in the private sector too - it needs a substantial budget for large schools.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Murtaza R.
Industry: Research
Company size: 1 001-5 000 Employees

Better price/storage than any of the competitors!

Used Daily for 2+ years
Reviewed on 2020/09/27
Review Source: Capterra

It's a pretty great product overall, however, the lack of communication from their support team, and more importantly their lack of presence in updating the features towards Linux distributions is disappointing. In spite of that, they are pretty much above every other competing product, when compared to ease of use, and fluidity between moving across projects, and teams.

Pros

The G Suite functionality is perfect for collaborating across different teams. The versioning system is quite intuitive as compared to other archaic methods. One of the most enticing thing about G-Suite is that it provides and end-to-end offering from domains, docs to storage with Google Drive. There are other competing products, but they do not really match the G-Suite with it's tight integration with different operating systems, and more specifically with the Chrome browser, that enables cross-platform support even for Linux distros.

Cons

G Suite docs are great for versioning and creating quick drafts and share ideas, however the docs that include, slides/spreadsheet/text are severely lacking in features that MS Office has, specifically in terms of the flexibility in customizing margins for example, or even basic features in editing complex math/symbols.

Additionally, support for Google Drive while great for Windows/OS X operating systems, is non-existent for Linux distros, specifically their Google File Stream offering, which was one of the driving motivation to switch over to the G Suite.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Aaron P.
Industry: Information Technology & Services
Company size: Self Employed

G Suite is powerful, flexible, and customizable; but clumsy and unintuitive

Used Weekly for 2+ years
Reviewed on 2020/02/20
Review Source: Capterra

I use G Suite primarily to host my business domain's e-mail via Gmail; however I rarely use the Gmail interface directly as I use a local email client. A number of my clients use G Suite for nearly all their office needs - including email, Google Apps, and Google Drive - but not a single client is truly happy with what G Suite has to offer.

Pros

G Suite is extremely comprehensive, providing everything from e-mail (Gmail) to cloud storage (Google Drive) to office applications (Docs, Sheets and Slides). An organization can effectively use G Suite for nearly all of one's offices needs. G Suite has fantastic collaboration tools - especially when multiple people are working on the same document. In addition, G Suite's admin console allows for some impressive tweaks and customizations.

Cons

G Suite's interface is beyond clunky, especially when it comes to the Google Apps side of things. Using a web browser to work on a spreadsheet (Google Sheets) can be a lesson in frustration, as a good chunk of the interface is taken up by not only the web browsers interface, but various unnecessary items within the Google Apps interface. In addition, delving into any of G Suite's backend settings will take you down a rabbit hole of complexity and confusion.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Jessica F.
Industry: Individual & Family Services
Company size: 2-10 Employees

All in one solution

Used Daily for 6-12 months
Reviewed on 2020/07/09
Review Source: Capterra

Fantastic! We took 2 different cloud servers and merged them into just G Suite. We have cloud based backups, it is very user friendly (even for the less tech-savvy volunteers!), and the setup was super easy. Honestly we dragged our feet with the setup and file transfer because we expected it to be more complicated than it was! I wish we had done this a few years ago!

Pros

Having G Suite allowed us to condense several different file organization/data base software programs into one (G Suite). This allows our non-profit animal rescue to store animal records (owner surrender forms, shelter paperwork, vet invoices, behavior evaluations) in an organized fashion. We also use G Suite for our forms (adoption, owner surrender, etc.) for information coming in. It is very easy to organize and/or search for information. All of our volunteers can have access to what we need without navigating complicated software or programs.

Cons

Some of the add-ons to particular features within G Suite can become discontinued and no longer supported which means we need to find new and similar add-ons to meet our needs. I do appreciate that these discontinuations are done with the purpose of maintaining client privacy and ensuring that add-ons are reputable.

Some people get frustrated when they do not take the time to organize their Drive and thus they have difficulties finding documents. Organizing documents on Drive is not as intuitive for many people as it is on the actual computer drive (I'm not sure why!).

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Vincent Y.
Industry: Education Management
Company size: 11-50 Employees

The Preferred Collaboration and Communication Suite for Small Business

Used Daily for 2+ years
Reviewed on 2020/10/06
Review Source: Capterra

I use GSuite tools every day for my business and my full time job, and as a whole, my experience has been very good. As a web designer, I also help many of my clients set up collaberation and communication tools, including GSuite for Business and GSuite for Education, and more often than not, it's a breeze.

Pros

The feature I like most about GSuite is the range of collaberation and communication tools it offers and its ability to integrate with my everyday web experience. I use Google Docs and Drive to collaberate on web projects. To give a specific example, I use Google docs to put together a sitemap and have my clients make edits to it before placing content on the site. I use GSuite as a way for clients to upload website assets and make them available to me for use on web projects.

Cons

GSuite is not very intuitive when it comes to setting up options on the administrative side. Everytime I want to look for a particular setting, I need to reference the documentation or Google help site to see where the option is - it's never where you would expect it to be. I can tell that the software was developed by programmers, but I believe they might want to add a few more UI/UX people to the team that develops the administrative interface.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 9.0/10

User recommendation
9,1/10
Based on 10 171 user ratings
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Google Workspace Pricing

Google Workspace Pricing

Starting from
US$6,00/month
Free Trial
Subscription
Value for money

Business Starter: $6 per user per month.
Business Standard: $12 per user per month.
Business Plus: $18 per user per month.
Enterprise: contact Google for pricing.

Business Starter: $6 per user per month.
Business Standard: $12 per user per month.
Business Plus: $18 per user per month.
Enterprise: contact Google for pricing.

Value for Money
4,6/5
Based on 10 171 user ratings
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Google Workspace Features

Google Workspace Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customizable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
4,6/5
Based on 10 171 user ratings
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Categories

Additional information for Google Workspace

Additional information for Google Workspace

Key features of Google Workspace

  • @mentions
  • Access control
  • Access permissions
  • Archiving & retention
  • Auditing
  • Auditing & reporting
  • Authentication & security
  • Automatic backup
  • Automatic notifications
  • Calendar management
  • Calendar sync with Google
  • Chat
  • Chat functionality
  • Cloud file storage
  • Collaboration tools
  • Collaborative workspace
  • Commenting
  • Communication management
  • Conferencing
  • Configurable security settings
  • Content filtering
  • Content library
  • Content management
  • Custom email address
  • Custom forms
  • Customizable branding
  • Customizable questions
  • Customizable reporting
  • Customizable templates
  • Data entry verification
  • Data migration
  • Data storage management
  • Data synchronization
  • Document management
  • Document review
  • Document storage
  • Document templates
  • Drag & drop interface
  • Electronic signature capture
  • Email & chat archiving
  • Email alerts
  • Email archiving
  • Email integration
  • Email invitations & reminders
  • Email notifications
  • Email tracking
  • Employee communities
  • Event calendar
  • Event scheduling
  • File management
  • File transfer
  • Filtered views
  • Forms management
  • GPS integration
  • Geographic maps
  • Group calendars
  • Historical audit
  • Instant messaging
  • Live / video conferencing
  • Member forums
  • Mobile device management
  • Multi-channel communication
  • Multiple document formats
  • Multiple projects
  • Multiple user accounts
  • Offline access
  • Permission management
  • Project templates
  • Projections
  • Real time notifications
  • Real time updates
  • Remote document access
  • Resource allocation
  • Revision management
  • Role-based permissions
  • Search functionality
  • Secure data storage
  • Shared workspace
  • Single sign on
  • Survey management
  • Synchronization management
  • Synchronous editing
  • Task management
  • Task scheduling
  • Team calendars
  • Template management
  • Text editing
  • Third party integration
  • To-do list
  • Two-factor authentication
  • Two-way audio & video
  • User access controls
  • Version control
  • Version management
  • Video support
  • Web forms

Benefits

  • Access all Google apps at any time, anywhere from a computer, tablet or phone.

  • Use the Google Admin Console to manage all company data, mobile devices, email addresses, and security settings.

  • Organize meetings more efficiently by scheduling events in a shared calendar, sending reminders to Gmail, join video meetings with Hangouts and share presentations with Slides.

  • Create online documents, spreadsheets, surveys & forms, and presentations.

  • Share, collaborate and comment on text documents, presentations, and spreadsheets using Google Drive.

  • Build multiple project sites by choosing from hundreds of pre-built templates.

  • Use Google Vault for archiving emails and chats, e-discovery of information and export of emails and chats.

  • Google Workspace FAQs

    Google Workspace FAQs

    Below are some frequently asked questions for Google Workspace.

    Q. What type of pricing plans does Google Workspace offer?

    Google Workspace offers the following pricing plans:

    Starting from: US$6,00/month

    Pricing model: Subscription

    Free Trial: Available

    Business Starter: $6 per user per month. Business Standard: $12 per user per month. Business Plus: $18 per user per month. Enterprise: contact Google for pricing.

    Q. What are the main features of Google Workspace?

    Google Workspace offers the following features:

    • @mentions
    • Access control
    • Access permissions
    • Archiving & retention
    • Auditing
    • Auditing & reporting
    • Authentication & security
    • Automatic backup
    • Automatic notifications
    • Calendar management
    • Calendar sync with Google
    • Chat
    • Chat functionality
    • Cloud file storage
    • Collaboration tools
    • Collaborative workspace
    • Commenting
    • Communication management
    • Conferencing
    • Configurable security settings
    • Content filtering
    • Content library
    • Content management
    • Custom email address
    • Custom forms
    • Customizable branding
    • Customizable questions
    • Customizable reporting
    • Customizable templates
    • Data entry verification
    • Data migration
    • Data storage management
    • Data synchronization
    • Document management
    • Document review
    • Document storage
    • Document templates
    • Drag & drop interface
    • Electronic signature capture
    • Email & chat archiving
    • Email alerts
    • Email archiving
    • Email integration
    • Email invitations & reminders
    • Email notifications
    • Email tracking
    • Employee communities
    • Event calendar
    • Event scheduling
    • File management
    • File transfer
    • Filtered views
    • Forms management
    • GPS integration
    • Geographic maps
    • Group calendars
    • Historical audit
    • Instant messaging
    • Live / video conferencing
    • Member forums
    • Mobile device management
    • Multi-channel communication
    • Multiple document formats
    • Multiple projects
    • Multiple user accounts
    • Offline access
    • Permission management
    • Project templates
    • Projections
    • Real time notifications
    • Real time updates
    • Remote document access
    • Resource allocation
    • Revision management
    • Role-based permissions
    • Search functionality
    • Secure data storage
    • Shared workspace
    • Single sign on
    • Survey management
    • Synchronization management
    • Synchronous editing
    • Task management
    • Task scheduling
    • Team calendars
    • Template management
    • Text editing
    • Third party integration
    • To-do list
    • Two-factor authentication
    • Two-way audio & video
    • User access controls
    • Version control
    • Version management
    • Video support
    • Web forms

    Q. Who are the typical users of Google Workspace?

    Google Workspace has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

    Q. What languages does Google Workspace support?

    Google Workspace supports the following languages:

    Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian

    Q. What type of pricing plans does Google Workspace offer?

    Google Workspace has the following pricing plans:

    Subscription

    Q. Does Google Workspace support mobile devices?

    Google Workspace supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Google Workspace integrate with?

    Google Workspace integrates with the following applications:

    ClickMeeting, DeskAway, DirectIQ, GroupCamp Project, ONE UP, OneLogin, SuperSaaS, WorkforceGrowth, Zoho Analytics, Zoho CRM

    Q. What level of support does Google Workspace offer?

    Google Workspace offers the following support options:

    FAQs, Knowledge Base, Online Support, Video Tutorials, Forum