SharePoint

SharePoint

Collaboration & content management platform

4.2/5 (1922 reviews)

SharePoint Overview

SharePoint is a web application platform that offers a set of tools to provide intranet portals, document and file management, collaboration and social networks. As an enterprise information portal, SharePoint allows users to create a centralized, password protected space for document sharing.

Organizations use SharePoint to create websites. It can be used to store, organize, share & access information from almost any device; all that's needed is a web browser. Previously an internal content management product, Microsoft SharePoint now features web content management capabilities for the management of external website content. Designed to enhance user-productivity, SharePoint supports features such as notifications and approvals, plus lists and libraries.

Deep integration with Office allows users to start co-authoring a document on one device and finish co-authoring it on another. Users can then can select from a variety of tools to annotate, highlight, and comment on it. Find any file quickly with powerful search and discovery tools, and then get intelligent insights about it, such as how many people viewed or shared it.

SharePoint powers sharing and collaboration on the intranet. Users can broadcast their message and drive communications or share resources and news with their teams and organization, as well as build sites and portals that engage people, connecting them to expertise, content, actionable insights and collective knowledge. Drive organizational efficiency by sharing applications that streamline processes, and build communities of interest or practice.

Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish and 22 others, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian

SharePoint Reviews

Overall rating
4.2/5
81% positive reviews
775
Excellent
777
Very good
293
Average
57
Poor
20
Terrible
Evan S.

Daily user and administrator,

Used Daily for 2+ years
Reviewed on 2019/04/03
Review Source: Capterra

We use SharePoint primarily as version control for documentation and also for request tracking via a SharePoint list. It is an adequate solution for these needs but leaves some things to be desired.

Pros

Convenient way to share files in and outside of your organization. It is truly loaded with good features; whether or not your instance will be capable of utilizing them all is another question (see cons).

Cons

Occasional integration issues with Microsoft's other apps such as OneNote. I had the hardest time moving a OneNote from one SharePoint to another and wound up having to do so one page at a time.

SharePoint lists are our only recourse within my company for external user request tracking, and they are clunky at best. Users do not like the front-end form no matter how much tinkering we do in the provided form design tools SharePoint Design and Infopath.

Poor visibility of who has access to what. The permissions hierarchy and inheritance is just not clear, and clean-up of any SharePoint you take ownership of will be a hassle.

Many useful and seemingly rudimentary tasks are made difficult by integration issues with our corporate network, however this could have as much to do with our excessive security protocols than SharePoint. As such, I have not considered it in this review's score but gone ahead and included this complaint as a point of reference for anyone considering adopting SharePoint at their company. If your company's infrastructure and security model is already difficult to navigate, then it is unlikely you'll be able to take full advantage of what SharePoint has to offer without a very talented implementation team.

Rating breakdown

Ease of Use

Likelihood to recommend

7.0/10

Share and SharePoint alike

Used Daily for 2+ years
Reviewed on 2019/04/07
Review Source: Capterra

As mentioned briefly above, my most recent experience with SharePoint is using lists. This particular list (with a workflow to assign tasks) replaces an Excel spreadsheet of the same information. Using a SharePoint list instead, complete with different views and user alerts, allows relevant people access to the information they need in the right format, without having to duplicate work, send email updates, etc.

While SharePoint can be frustrating, it seems evident from the updates that there is a move towards more intuitive use.

Pros

The recent updates to SharePoint have come a long way in making it more intuitive to use, and providing a better looking user interface.

The management of the 'apps' (e.g. document libraries, lists, promoted links) has become much easier of late. It would be useful to see more information added to the apps descriptions, to help users determine which best suits their needs, without having to navigate to the Office help pages and/or third party sites.

The best feature for my current use is the ability to create different views of a list, and initiate workflows to assign list items as Tasks for certain users, thereby automating the sharing of the distribution of workload.

Cons

Some parts of SharePoint's functionality can be baffling - without formal training, it can be very difficult to work out how best to utilise SharePoint's features. When SharePoint is used across a large institution, without consistent training differing practices across different teams can make collaboration hard, as Sites/Pages/Libraries have been set up to function so differently. Inheriting a SharePoint site set up by someone else is tricky, as the logic they used to manage the site can be hard to decipher.

Permissions can be hard to manage, particularly as its rarely clear to the requester to whom their requests for access are being sent. This can be frustrating, as it can contradict the 'Share' aspect of SharePoint.

Rating breakdown

Ease of Use

Likelihood to recommend

7.0/10
Shikha V.

Proficient tool for storing and sharing the documents

Used Daily for 2+ years
Reviewed on 2019/04/03
Review Source: Capterra

My overall experience with Microsoft has been good so far. I am sure there is still so much to learn about this application and I am still discovering new things occasionally. It is suitable if you are looking to create a cloud-based repository of documents and it works efficiently if the IT support team of your company set it up perfectly and they keep updating it steadily.

Pros

SharePoint is the cloud-based tool, which facilitates the storage, sharing, accessing, and managing the files from any location/device using centralized location link. It is a flexible platform and can be implemented and managed in the way you like it.
We have been using this software in our company for almost 3 years now and it is extremely compatible with our needs. It helps in creating a common repository of documents, which can be accessed by multiple users/devices. It works well within groups where the permission to access, edit is given by the primary user. It is one of the best software to manage the confidential information in a controlled and restrictive way. There is an option to chat within the group as well.
All files can be added to library by simple step of drag and drop. It has abundant features to choose from and you can tailor them as per your business needs. Since it is cloud based, it provides inter and intra-departmental cooperation creating a perfect collaborative environment for a small organization.

Cons

One has to be experienced with Microsoft products in order to run this smoothly else, it could be little complicated to learn in the initiate phase. Secondly, it could be expensive than the other products in the market however it provides good features but if you are looking for economical solution, you should research more before buying this. If someone authorized edits something in a document, it becomes difficult to locate where the correction has been made. Though it shows the real-time notification I someone is editing but if you try to locate for the past corrections, it is not easy to find out.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

7.0/10
Mandeep J.

SharePoint is the best web based intranet software to streamline the management of the data and info

Used Daily for 2+ years
Reviewed on 2018/11/12
Review Source: Capterra

I have been using this software for information sharing and accessing within my organisation and I can say it's one of the best online web-based tool for sharing record and information and that too very securely. Definitely one of the best software for intranet web based information sharing.

Pros

Microsoft SharePoint is the best software for sharing of documentation and information witin an organization. This software given best control to the owners to enable controlled and restricted access to the information for the targetted users.
This helps users to access the information remotely from any location using centralized location link using web browser hence the companies can place the data securely at a centralized location even with password protection and let their employees to access the information virtually from any location using the link or url to access the information. Users can also edit or create new information on the portal using certain credentials provided as per the organizational chart.
This also helps companies to distribute the important bulletin without being any need to distribute that locally to the employees.
It's one of the best software for such controlled and restricted access to the information and valuable data.

Cons

Though it is very effective tool for management of information Sharing within an organization but it require some experience to set the checkpoints to enable the restricted access to the information to a certain group of peoples such as password protection, applying some read only checks and other restrictions that can be implemented.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10

A professional document sharing and collaboration tool

Used Daily for 6-12 months
Reviewed on 2018/09/12
Review Source: Capterra

I've recently been evaluating SharePoint to determine if it is an effective way for our company to share sensitive documents internally and externally with other users involved in our projects. It does seem to be a solid tool for sharing documents securely so we have decided to go with it. So far, so good. I will say that most of the same features are available through Google Docs for free but ultimately, it was the whole package that SharePoint is part of that convinced us to move our workspace into it for the sake of convenience and consistency.

Pros

This software allows you to share your documents, edit and collaborate with other users anywhere in the world in real time, securely. It's an amazing thing when you can see who is currently viewing and editing a document and everything anyone does is automatically saved and secure within the group it is shared with. SharePoint helps save an incredible amount of time and makes remote meetings much more productive. One of the possible drawbacks is that it seems to be limited to people who also use Sharepoint and live in the Microsoft community of software but I recently learned that you can share with people who don't have Microsoft accounts by providing them with a security key to access the documents. It becomes a two step process for them to accept the document and then get the key to enter but at least it is possible and this makes sure your documents remain secure.

Cons

It is possible to share with people who aren't part of your network or even Microsoft's network but again, it takes extra steps. Also, there are settings that enable or disable the feature and it is not very clear where the settings are or how to use all the different share options. It took some trial and error, testing and talks with Microsoft support before we were comfortable that it could do what we needed it to do and how to do it. Even after all of that, it is still a bit unclear when certain options should be used but I suppose that could be considered a benefit of the software's flexibility to do the similar things with different methods.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

SharePoint Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Subscription
Value for money

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month

SharePoint Features

  • Access Control
  • Activity Tracking
  • Automatic Notifications
  • Chat
  • Collaboration Tools
  • Collaborative Workspace
  • Commenting
  • Communication Management
  • Document Management
  • Drag & Drop Interface
  • File Management
  • Projections
  • Search Functionality
  • Third Party Integration

  • API
  • Activity Dashboard
  • Customizable Branding
  • Document Storage
  • Permission Management
  • SSL Security

Additional information for SharePoint

Key features of SharePoint

  • Activity tracking
  • Advanced DLP capabilities
  • Alert configuration
  • Annotating
  • Announcements
  • Approval process control
  • Business process automation
  • Chat
  • Co-author in real time
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Commenting
  • Communication management
  • Compliance management
  • Contact history
  • Contact management
  • Content library
  • Content management
  • Custom email domain addresses
  • Custom enterprise search
  • Custom forms
  • Data extraction
  • Data storage management
  • Data tracking
  • Data visualization
  • Deadline tracking
  • Deep integrations with Microsoft Office & more
  • Desktop versions of Office 2016 applications
  • Document sharing
  • Email hosting
  • Extranet & Web content management
  • Feedback collection
  • Feedback management
  • File management
  • File synchronization
  • File transfer
  • Forms management
  • Graphical workflow editor
  • Groups & communities
  • Highlighting
  • History tracking
  • Identity management
  • Interactive reports
  • Knowledge management
  • Libraries
  • Lists
  • Mobile access
  • Multi-channel communication
  • OneDrive
  • Online video-conferencing
  • Pages
  • Partner portal
  • Personalized news
  • PowerApps
  • PowerPivot
  • Project management
  • Projections
  • Records management
  • Remote access
  • Remote document access
  • Risk management
  • Search functionality
  • Secure data storage
  • Self service portal
  • Site mailbox
  • Social feeds & collaboration
  • Task management
  • Third party integration
  • Time off requests
  • Vacation tracking
  • Video streaming
  • Video support
  • Visual designer
  • Web versions of Outlook, Word, Excel & PowerPoint
  • Website builder
  • Workflow management

Benefits

  • Connect with employees across the enterprise. Use SharePoint to engage with people, share ideas, find answers, discover insights & engage in discussions with experts.

  • Developers and web designers can create new experiences on SharePoint using familiar tools and internet standards.

  • SharePoint provides powerful controls that allow IT departments to manage time, costs and risks.

  • Visualize data using SharePoint's PowerView tool before exploring and combining it with alternately sourced data using PowerPivot.

  • Store, synchronize, access and share your documents across devices with 'OneDrive for Business' which also allows for public/private file sharing.

  • SharePoint's multi-step upgrade process enables organizations to upgrade servers without impacting users.

  • Organize information, people and projects from a single location.

  • SharePoint FAQs

    Below are some frequently asked questions for SharePoint.

    Q. What type of pricing plans does SharePoint offer?

    SharePoint offers the following pricing plans:

    Starting from: US$5,00/month

    Pricing model: Subscription

    Free Trial: Available

    SharePoint Online plan 1: $5.00/user/month
    SharePoint Online plan 2: $10.00/user/month

    Q. What are the main features of SharePoint?

    SharePoint offers the following features:

    • Activity tracking
    • Advanced DLP capabilities
    • Alert configuration
    • Annotating
    • Announcements
    • Approval process control
    • Business process automation
    • Chat
    • Co-author in real time
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Commenting
    • Communication management
    • Compliance management
    • Contact history
    • Contact management
    • Content library
    • Content management
    • Custom email domain addresses
    • Custom enterprise search
    • Custom forms
    • Data extraction
    • Data storage management
    • Data tracking
    • Data visualization
    • Deadline tracking
    • Deep integrations with Microsoft Office & more
    • Desktop versions of Office 2016 applications
    • Document sharing
    • Email hosting
    • Extranet & Web content management
    • Feedback collection
    • Feedback management
    • File management
    • File synchronization
    • File transfer
    • Forms management
    • Graphical workflow editor
    • Groups & communities
    • Highlighting
    • History tracking
    • Identity management
    • Interactive reports
    • Knowledge management
    • Libraries
    • Lists
    • Mobile access
    • Multi-channel communication
    • OneDrive
    • Online video-conferencing
    • Pages
    • Partner portal
    • Personalized news
    • PowerApps
    • PowerPivot
    • Project management
    • Projections
    • Records management
    • Remote access
    • Remote document access
    • Risk management
    • Search functionality
    • Secure data storage
    • Self service portal
    • Site mailbox
    • Social feeds & collaboration
    • Task management
    • Third party integration
    • Time off requests
    • Vacation tracking
    • Video streaming
    • Video support
    • Visual designer
    • Web versions of Outlook, Word, Excel & PowerPoint
    • Website builder
    • Workflow management

    Q. Who are the typical users of SharePoint?

    SharePoint has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does SharePoint support?

    SharePoint supports the following languages:

    Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian

    Q. What type of pricing plans does SharePoint offer?

    SharePoint has the following pricing plans:

    Subscription

    Q. Does SharePoint support mobile devices?

    SharePoint supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does SharePoint integrate with?

    SharePoint integrates with the following applications:

    Actionspace, Atlassian Confluence, FileHold, Genius Project, M-Files, Moxie Concierge, Mule ESB, Pipeliner CRM, Tenrox PSA Solution, Tenrox PWM

    Q. What level of support does SharePoint offer?

    SharePoint offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials