About ActiveCollab

ActiveCollab is a project management software created for automating busy work and focusing on Real Work.

ActiveCollab allows you to organize your work into tasks and subtasks, set priorities, collaborate with your team and your clients in real time. There are plenty of features which reduce the noise and enable you to make Real Work happen: time tracking, budgeting and invoicing, reporting, task dependencies with automatic rescheduling. There are also third-party integrations available, so nothing stands in the way of ActiveCollab becoming your centralized workspace!

Key benefits of ActiveCollab

Deliver projects on time and plan accordingly
Use Task dependencies with automatic rescheduling so you can always know how your projects are coming along at any given moment. Whatever happens.

Centralized communication
This is your workspace and this is where all communication happens. Within your team and with your clients!
This is where ideas and files are shared, feedbacks are given, discussions are held.
Everything is seen in real time, so you're always in the loop!

Get paid!
Create estimates, track time, track your budgets.
Send invoices straight from the projects and create extensive reports.

Centralized workspace
All your work is here. All your tasks, files, communication, team members, clients.
There are even third-party integrations so your work stays within a single app.

Intuitive UX
You don't need additional resources to start using ActiveCollab.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Czech, Dutch, English, French and 10 others, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Images

ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals.
Everyone’s availability at a glance
Multiple task views currently showing a Kanban view of the tasklists and tasks
My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies
Calendar view with task dependencies
View 6 more
ActiveCollab video
ActiveCollab video
ActiveCollab video
ActiveCollab screenshot: ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals. ActiveCollab screenshot: Everyone’s availability at a glance ActiveCollab screenshot: Multiple task views currently showing a Kanban view of the tasklists and tasks ActiveCollab screenshot: My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies ActiveCollab screenshot: Calendar view with task dependencies

Features

Total features of ActiveCollab: 125

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Budgeting/Forecasting
  • Calendar Management
  • Capacity Management
  • Categorisation/Grouping
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Commenting / Notes
  • Communication Management
  • Contact Database
  • Cost Estimating
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customizable Branding
  • Customizable Invoices
  • Customizable Reports
  • Customizable Templates
  • Deadline Management
  • Desktop Notifications
  • Discussions / Forums
  • Document Management
  • Drag & Drop
  • Electronic Payments
  • Email Invitations & Reminders
  • Email-to-Task Conversion
  • Employee Scheduling
  • Estimating
  • Event Calendar
  • Expense Tracking
  • File Sharing
  • File Transfer
  • Filtering
  • Gantt/Timeline View
  • Hourly Billing
  • Idea Management
  • Import Tasks
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Issue Management
  • Kanban Board
  • Labeling
  • Marketing Calendar
  • Milestone Tracking
  • Mobile Access
  • Mobile App
  • Multi-Currency
  • Multi-Language
  • Multiple Billing Rates
  • Notes Management
  • Offline Time Tracking
  • Online Invoicing
  • Online Time Tracking Software
  • Overtime Calculation
  • Parent Task
  • Payroll Management
  • Percent-Complete Tracking
  • Performance Metrics
  • Planning Tools
  • Prioritization
  • Product Roadmapping
  • Progress Reports
  • Progress Tracking
  • Project Accounting
  • Project Billing
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Recurring Tasks
  • Recurring/Subscription Billing
  • Reminders
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Spend Management
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Team Calendars
  • Template Management
  • Testing/QA Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Clock
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Timeline Management
  • Timer
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Vacation/Leave Tracking
  • Version Control
  • Workflow Management

Alternatives

Ravetree

4,4
#1 Alternative to ActiveCollab
Ravetree is an all-in-one work management solution for project-driven organizations and teams with tools for managing...

Avaza

4,6
#2 Alternative to ActiveCollab
Avaza is a business management solution which includes features for project management, resource scheduling, online...

Zoho Projects

4,2
#3 Alternative to ActiveCollab
A completely reimagined UI, enhanced search and filters, easywork allocation, new portfolio dashboard, and more to...

monday.com

4,6
#4 Alternative to ActiveCollab
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Reviews

Overall rating

4,5 /5
(367)
Value for Money
4,4/5
Features
4,2/5
Ease of Use
4,5/5
Customer Support
4,4/5

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Showing 5 reviews of 367
Aleksandar I.
Overall rating
  • Industry: Computer Software
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Perfect Project management tool.

Reviewed on 2020/03/04

ActiveCollab is one of the best, if not the best project management tool that I have ever used and...

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.

If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.

While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Verified Reviewer
Overall rating
  • Industry: Religious Institutions
  • Company size: 1 001-5 000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Self hosted or hosted, an excellent team tool

Reviewed on 2020/11/10

We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We...

We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We also use it for collaboration, requests and idea sharing.

Pros

We tried many alternatives, but the simplicity and the ability to self host won us over.
Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Emanuele C.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Un buon compromesso

Reviewed on 2021/03/25

Usiamo Active Collab per gestire i task e in generale tutta la comunicazione col cliente sui...

Usiamo Active Collab per gestire i task e in generale tutta la comunicazione col cliente sui progetti in sviluppo e in assistenza. Ci ha semplificato molto l'organizzazione della comunicazione eliminando gli interminabili (e incomprensibili) flame di email

Pros

La facilità d'uso e l'intuitività delle principali funzionalità

Cons

A volte servirebbe più complessità per gestire meglio i la visibilità delle informazioni condivise (o meno) col cliente

Rachel C.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 1.0 /10

Convoluted structure is a hindrance to workflow

Reviewed on 2020/09/22

We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some...

We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.

Pros

While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.

Cons

The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.

Kaylie K.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

One of the best project management softwares I've used (and I've used a lot!)

Reviewed on 2020/12/16

I have used a lot of project management software between different jobs and Active Collab has by...

I have used a lot of project management software between different jobs and Active Collab has by far been the easiest, most straightforward, and practical. I love how streamlined it is. I've used far too many software that try to do too much at once and there are WAY too many buttons and options to complicate things. Active Collab gets the balance right between offering lots of features and keeping the interface user friendly. While there are a few features I wish this had, Active Collab has been great at listening to their users by adding requested features. I greatly appreciate it!

Pros

-Easy to see everything assigned to me
-Ability to star projects to keep them at the top
-Multiple timers all reside under a convenient clock icon at the top
-Ability to add reminders
-Labels

Cons

-Can only sort tasks by name, project, or due date. I wish you could sort by more than one thing at a time (i.e. By project AND due date)
-Sometimes buggy, but a simple refresh usually fixes the problem

Showing 5 reviews of 367 Read all reviews

ActiveCollab FAQs

Below are some frequently asked questions for ActiveCollab.

ActiveCollab offers the following pricing plans:

  • Starting from: US$7,00/month
  • Pricing model: Subscription
  • Free Trial: Available

Cloud: Annual Billing: $6.25 per member, per month Monthly Billing: $7.00 per member, per month Extend your ActiveCollab with the additional - Get Paid Bundle Annual Billing: $2 per member, per month On Premise: Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.

We do not have any information about ActiveCollab features

ActiveCollab has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

ActiveCollab supports the following languages:

Chinese, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

ActiveCollab supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

ActiveCollab integrates with the following applications:

Asana, Authorize.Net, Basecamp, Braintree, Dropbox Business, Google Drive, Hubstaff, PayPal, QuickBooks Online Advanced, Slack, Stripe, Test Lodge, TimeCamp, Trello, Wrike, Xero, Zapier

ActiveCollab offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for ActiveCollab.