ActiveCollab Overview

What is ActiveCollab?

ActiveCollab is a project management software created for automating busy work and focusing on Real Work.

ActiveCollab allows you to organize your work into tasks and subtasks, set priorities, collaborate with your team and your clients in real time. There are plenty of features which reduce the noise and enable you to make Real Work happen: time tracking, budgeting and invoicing, reporting, task dependencies with automatic rescheduling. There are also third-party integrations available, so nothing stands in the way of ActiveCollab becoming your centralized workspace!

ActiveCollab Overview

Pricing

Starting from
US$7,00/month

Pricing options

Free Trial
One Time License
Subscription
Value for money

Cloud:

Annual Billing: $6.25 per member, per month
Monthly Billing: $7.00 per member, per month

Extend your ActiveCollab with the additional - Get Paid Bundle

Annual Billing: $2 per member, per month

On Premise:
Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.


ActiveCollab Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Chinese (Simplified), Czech, Dutch, English, French and 10 others, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Media

List of tasks with high priority options, assignees, due dates and task dependencies
Calendar view with task dependencies
Comment section with a Google Drive integration
Notification box with all recent updates
Dashboard and overview of projects
My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies
Time and Expense Settings
Permission settings (owner, member, client, client+)
List of available Add-ons.
Setting up a recurring task
ActiveCollab video ActiveCollab video ActiveCollab screenshot: List of tasks with high priority options, assignees, due dates and task dependencies ActiveCollab screenshot: Calendar view with task dependencies ActiveCollab screenshot: Comment section with a Google Drive integration ActiveCollab screenshot: Notification box with all recent updates ActiveCollab screenshot: Dashboard and overview of projects ActiveCollab screenshot: My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies ActiveCollab screenshot: Time and Expense Settings ActiveCollab screenshot: Permission settings (owner, member, client, client+) ActiveCollab screenshot: List of available Add-ons. ActiveCollab screenshot: Setting up a recurring task

ActiveCollab Reviews

ActiveCollab Reviews

Overall rating
4,5
/
5
Excellent
212

Very good
118

Average
18

Poor
7

Terrible
2

Value for Money
4,4
Features
4,2
Ease of Use
4,5
Customer Support
4,4
92% recommended this app
Aleksandar I.

Perfect Project management tool.

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.

If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.

While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.


Jolie H.

Active Collab makes working together simple

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.


Rachel C.

Convoluted structure is a hindrance to workflow

We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.


Verified Reviewer

Simple and extensive

It was very good to us during 6 years.


Uroš Z.

Very easy to use but packs a big punch

Our overall experience is absolutely positive. We get to plan out our projects, go through them daily, track everything, and at the end exactly know what to invoice the client. It really covers all the basis that we need in our process and we love it for that.


Aleksandar I.
Industry: Computer Software
Company size: 2-10 Employees

Perfect Project management tool.

Used Daily for 1+ year
Reviewed on 2020/03/04
Review Source: Capterra

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.

If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.

While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jolie H.
Industry: Consumer Goods
Company size: 51-200 Employees

Active Collab makes working together simple

Used Daily for 2+ years
Reviewed on 2019/08/28
Review Source: Capterra

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Pros

Great tool for managing complex projects with multiple stakeholders
Pretty robust feature set
Simple to access and easy to invite collaborators in & out of my company

Cons

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Rachel C.
Industry: Marketing & Advertising
Company size: 11-50 Employees

Convoluted structure is a hindrance to workflow

Used Daily for 6-12 months
Reviewed on 2020/09/22
Review Source: Capterra

We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.

Pros

While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.

Cons

The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.

Rating breakdown

Ease of Use

Likelihood to recommend: 1.0/10

Verified Reviewer
Industry: Information Technology & Services
Company size: 11-50 Employees

Simple and extensive

Used Daily for 2+ years
Reviewed on 2020/07/21
Review Source: Capterra

It was very good to us during 6 years.

Pros

Web used Active Collab during several years in our servers. The database structure is very simple and allow us to create dashboards with user data.

Cons

Lack of features like kanban and of user interface improvements during updates

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 7.0/10

Uroš Z.
Industry: Information Technology & Services
Company size: 2-10 Employees

Very easy to use but packs a big punch

Used Weekly for 2+ years
Reviewed on 2019/07/25
Review Source: Capterra

Our overall experience is absolutely positive. We get to plan out our projects, go through them daily, track everything, and at the end exactly know what to invoice the client. It really covers all the basis that we need in our process and we love it for that.

Pros

I really appreciate the simplicity and the power behind the features it delivers. On the surface, it offers just a list of tasks me and my team manage throughout our design and development process, but under the hood it offers task dependencies, estimates, time tracking and many other cool things that make it deceptively powerful.

Cons

Probably the speed of the app on some larger projects. It's lightning fast for everything small to medium, but on larger projects it can take a while to load everything.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,5/10
Based on 357 user ratings
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ActiveCollab Pricing

ActiveCollab Pricing

Starting from
US$7,00/month
Free Trial
One Time License
Subscription
Value for money

Cloud:

Annual Billing: $6.25 per member, per month
Monthly Billing: $7.00 per member, per month

Extend your ActiveCollab with the additional - Get Paid Bundle

Annual Billing: $2 per member, per month

On Premise:
Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.

Cloud:

Annual Billing: $6.25 per member, per month
Monthly Billing: $7.00 per member, per month

Extend your ActiveCollab with the additional - Get Paid Bundle

Annual Billing: $2 per member, per month

On Premise:
Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.

Value for Money
4,4/5
Based on 357 user ratings
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ActiveCollab Features

ActiveCollab Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Planning
Task Tracking
Third Party Integration
Features
4,2/5
Based on 357 user ratings
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Categories

Additional information for ActiveCollab

Additional information for ActiveCollab

Key features of ActiveCollab

  • @mentions
  • Activity dashboard
  • Activity management
  • Activity tracking
  • Automatic notifications
  • Automatic reminders
  • Billable hours tracking
  • Calendar management
  • Categorization
  • Client management
  • Collaboration tools
  • Collaborative workspace
  • Collaborative writing
  • Commenting
  • Communication management
  • Content filtering
  • Cost estimating
  • Customizable branding
  • Customizable reporting
  • Deadline tracking
  • Drag & drop interface
  • Electronic payments
  • Email invitations & reminders
  • Email notifications
  • Estimating
  • Event calendar
  • Expense tracking
  • File management
  • Filtered views
  • Gantt charts
  • Group calendars
  • Invoice management
  • Invoice processing
  • Labeling
  • Mobile integration
  • Multi-language
  • Overtime tracking
  • Performance reports
  • Permission management
  • Planning tools
  • Prioritizing
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project collaboration
  • Project management
  • Project notes
  • Project planning
  • Project templates
  • Project time tracking
  • Project tracking
  • Projections
  • Real time updates
  • Recurring tasks
  • SSL security
  • Secure data storage
  • Tagging
  • Task planning
  • Task scheduling
  • Task tracking
  • TaskmManagement
  • Team calendars
  • Template management
  • Third party integration
  • Time clock integration
  • Timeline management
  • Timer
  • Version control
  • Workflow management

Benefits

Deliver projects on time and plan accordingly
Use Task dependencies with automatic rescheduling so you can always know how your projects are coming along at any given moment. Whatever happens.

Centralized communication
This is your workspace and this is where all communication happens. Within your team and with your clients!
This is where ideas and files are shared, feedbacks are given, discussions are held.
Everything is seen in real time, so you're always in the loop!

Get paid!
Create estimates, track time, track your budgets.
Send invoices straight from the projects and create extensive reports.

Centralized workspace
All your work is here. All your tasks, files, communication, team members, clients.
There are even third-party integrations so your work stays within a single app.

Intuitive UX
You don't need additional resources to start using ActiveCollab.

ActiveCollab FAQs

ActiveCollab FAQs

Below are some frequently asked questions for ActiveCollab.

Q. What type of pricing plans does ActiveCollab offer?

ActiveCollab offers the following pricing plans:

Starting from: US$7,00/month

Pricing model: One Time License, Subscription

Free Trial: Available

Cloud: Annual Billing: $6.25 per member, per month Monthly Billing: $7.00 per member, per month Extend your ActiveCollab with the additional - Get Paid Bundle Annual Billing: $2 per member, per month On Premise: Buy the whole app for $999. Pay once, install it on your server, and have unlimited users and storage. You're in charge of server maintenance and have a total control over your data privacy.

Q. What are the main features of ActiveCollab?

ActiveCollab offers the following features:

  • @mentions
  • Activity dashboard
  • Activity management
  • Activity tracking
  • Automatic notifications
  • Automatic reminders
  • Billable hours tracking
  • Calendar management
  • Categorization
  • Client management
  • Collaboration tools
  • Collaborative workspace
  • Collaborative writing
  • Commenting
  • Communication management
  • Content filtering
  • Cost estimating
  • Customizable branding
  • Customizable reporting
  • Deadline tracking
  • Drag & drop interface
  • Electronic payments
  • Email invitations & reminders
  • Email notifications
  • Estimating
  • Event calendar
  • Expense tracking
  • File management
  • Filtered views
  • Gantt charts
  • Group calendars
  • Invoice management
  • Invoice processing
  • Labeling
  • Mobile integration
  • Multi-language
  • Overtime tracking
  • Performance reports
  • Permission management
  • Planning tools
  • Prioritizing
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project collaboration
  • Project management
  • Project notes
  • Project planning
  • Project templates
  • Project time tracking
  • Project tracking
  • Projections
  • Real time updates
  • Recurring tasks
  • SSL security
  • Secure data storage
  • Tagging
  • Task planning
  • Task scheduling
  • Task tracking
  • TaskmManagement
  • Team calendars
  • Template management
  • Third party integration
  • Time clock integration
  • Timeline management
  • Timer
  • Version control
  • Workflow management

Q. Who are the typical users of ActiveCollab?

ActiveCollab has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

Q. What languages does ActiveCollab support?

ActiveCollab supports the following languages:

Chinese (Simplified), Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Q. What type of pricing plans does ActiveCollab offer?

ActiveCollab has the following pricing plans:

One Time License, Subscription

Q. Does ActiveCollab support mobile devices?

ActiveCollab supports the following devices:

Android, iPhone, iPad

Q. What other apps does ActiveCollab integrate with?

ActiveCollab integrates with the following applications:

Avaza, Bugsnag, Cyfe, Hubstaff, ProjectManager.com, Shift, TimeCamp, Usersnap, Workato, Xero

Q. What level of support does ActiveCollab offer?

ActiveCollab offers the following support options:

FAQs, Phone Support, Knowledge Base, Online Support, Video Tutorials