smartQ

smartQ

Workflow visualization, agile project management, task tracking and team collaboration app

4.5/5 (33 reviews)

smartQ Overview

Unlike other project management software built around task lists, smartQ offers an innovative Project Board view (also called Kanban) for better work flow visualization. It is ideal for ticket tracking.

Move your whiteboard online
Already using a project whiteboard with markers and paper stickers? With smartQ you can move it online:
access from anywhere
store all the notes, files and history
run reports and measure performance
search, filter, email notifications and more!
... plus the cleaning lady can not get to it

Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, Europe, United Kingdom, United States

Supported Languages

English

smartQ Reviews

Overall rating
4.5/5
97% positive reviews
17
Excellent
15
Very good
1
Average
0
Poor
0
Terrible
Serena G.

Great tool we have used it for years.

Used Daily for 2+ years
Reviewed on 2019/02/20
Review Source: Capterra

The support for this tool is very good. The help desk is responsible and fast to address a question or concern. We have considered replacing it with other tools with more features and our users have had drastic reactions that they love it and don't want another tool. That is the best praise any software can get.

Pros

This software is economical, it is easy to use and setup. We use it for many things in our organization including tracking request from external parties. We also track cross-department internal workflow using the tool. The best features are the ability to set up your own workflow, the ability to create tickets via an external e-mail and the ability to get alerts when a ticket is edited or reaches a stage in the workflow. Color coding of tickets has also been helpful to visually categorize tickets.

Cons

The only downfall for our use is that all incoming tickets not created within the software have to come into the same project. Having rule bases filters that allow the tickets to get separated when received would make this a better product.

Response from Disarea

We already added the possibility to post tickets via email into any project:
https://blog.getsmartq.com/2018/03/post-tickets-to-any-project-via-email/

-smartQ Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Tracy T.

smartQ is an Easy, Efficient Project Management Tool

Used Daily for 2+ years
Reviewed on 2019/02/20
Review Source: Capterra

My overall experience with smartQ has been wonderful. I'm not sure how I'd ever get my work done without it. We juggle so many projects at one time, it is really hard to keep track of stuff and smartQ just takes all that hard work out of my hands. The customer service has been great as well. I've actually seen my suggestions made - and quick too! It's very cool to know that they truly listen to feedback - makes me feel like part of their team!

Pros

I love that smartQ makes tracking projects a breeze. From creating the ticket, to archiving the ticket, everything is meant to be easy and efficient. We're able to keep track of notes for each project, and if a few years go by and we need to pull up a project again, we can find it in a few seconds in the archives. Then...voila! There are all our notes, and even times/dates of when things took place.

Cons

I think the ONLY thing I don't like is that the "upd" tag that comes on when a ticket is updated, never goes away unless you click on the ticket again. I think that is great if you're NOT the one who made the update. But if you're the one who updated it, I think that it would be much better if it went away in a few hours, or something. That's my only complaint though!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Anthony L.

Customer for over 4 years.

Used Daily for 2+ years
Reviewed on 2019/02/20
Review Source: Capterra

It's improved our quality of life at work vastly, I definitely recommend this product to everyone I come across if they're looking for a solution to improve efficiency and quality of work overall. We had paper lists everywhere for work orders and Smart Q eliminates that by allowing you to create a work order section and other variances for work related items. We have an open orders section, an RMA section, and a needed parts section.

Pros

I like the ability to add your own options and to have it accessible through multiple accounts on multiple machines. Eliminates paper trails when it comes to manufacturing and ensures quality as long as the proper information is entered.

Cons

The report features could be improved with more available options to change and download a custom report.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Tony S.

SmartQ User Experience

Used Daily for 1+ year
Reviewed on 2019/02/19
Review Source: Capterra

Overall, I've never experienced any major issues with smartQ! It makes my day-to-day tasks much easier just from looking at the home page. I would recommend smartQ for all project teams needing to implement a visualization/work-flow.

Pros

It has an easy and user-friendly interface with drag and drop features so that tickets can be easily tracked. I also like how we receive email notifications with the URL links. It makes it easier to navigate to the tickets and read through the comments.

Cons

When we (the administrators) manually create tickets for a requestor, it does not send automatic email notifications to the intended recipient. Rather, we have to send the email via Outlook, and have to make sure to attach the emails to the ticket for auditing purposes.

Rating breakdown

Ease of Use

Likelihood to recommend

8.0/10
Grace C.

So-so project management software

Used Daily for 2+ years
Reviewed on 2019/02/20
Review Source: Capterra

SmartQ works well enough, and it has handy features like automated emails when a project is assigned to you. But it's just not as powerful as some other software out there for our purposes. I will give a shout-out to their customer service, though! They've always responded quickly and personally to me, even preserving a particular feature that our team used while it was being phased out.

Pros

It keeps most of our projects organized in one place.

Cons

There aren't enough integrations with other applications we use, and SmartQ isn't as flexible as something like Notion or Airtable for the specific ways our team would like to organize our projects.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend

4.0/10

smartQ Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Subscription
Value for money

Basic $5
per user/month

Pro $8
per user/month

smartQ Features

  • API
  • Projections
  • Task Tracking

  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Collaboration Tools
  • Commenting
  • Drag & Drop Interface
  • Gantt Charts
  • Prioritizing
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Task Management
  • Task Planning
  • Third Party Integration
  • Timesheets

Additional information for smartQ

Key features of smartQ

  • Assign people to each role
  • Board View, Ticket View and List View
  • Customize Project Roles
  • Customize your Ticket fields
  • Customize your Workflow
  • Email notifications and private notes
  • Email notifications and private notes
  • Export tickets to CSV and Excel
  • External Access for non-registered users
  • Mark tickets with three-color stars
  • Project Performance Report
  • Share Notes and Files
  • Share Notes and Files
  • Team Roles
  • Threaded discussions and file attachments
  • Ticket Form Designer
  • Tickets by Email or Form
  • Track tasks, issues, tickets
  • Unified Notes & Files area across all the tickets
  • iPhone app

Benefits

Board View
This ticket board helps you visualize your workflow and offers a clear picture of the project progress and bottlenecks.
drag-and-drop the tickets to change columns and re-order
fold/unfold ticket details
custom ticket colors

Ticket View
Each ticket has its own area with:
ticket details (with custom fields support)
Notes and Files area
threaded discussions

List View
An alternative table-view of the tickets:
unified Notes & Files area across all the tickets
mark tickets with three-color stars
quick filter-search the tickets by keywords
sort by any column

Workflow Designer
Customize the workflow for each project:
Add/Remove/Re-order the stages/columns
Set the optional limits on tickets per stage (WIP)

Team Roles
Customize access rights to each project:
edit and add new Roles
assign people to each role
define the level of access for each role

Ticket Form Designer
Customize ticket fields for each project! Now that's where the real power of smartQ comes from!
Drag-and-drop fields to the form to add or re-order them
Text Line, Number, Text Area, Choice (dropdowns, checkboxes, radiobuttons) and Date are the supported custom field types

Project Performance Report
Run reports on your tickets:
Cumulative/Burndown and Bottlenecks graphs
filter by dates and people

External Access for non-registered users
External Access allows anybody, not just registered smartQ users, to submit tickets to smartQ:
Submit tickets to smartQ through email or external form (without any registration)
External Users access their tickets through a simplified interface
smartQ users can see external tickets inside their full smartQ interface

iPhone app
Fast and intuitive smartQ iPhone app - download from iTunes.
Access smartQ on the go with our iPhone app!
Board View with drag-and-drop
Archive Tickets and view the Archive

smartQ FAQs

Below are some frequently asked questions for smartQ.

Q. What type of pricing plans does smartQ offer?

smartQ offers the following pricing plans:

Starting from: US$5,00/month

Pricing model: Subscription

Free Trial: Available

Basic $5
per user/month

Pro $8
per user/month

Q. What are the main features of smartQ?

smartQ offers the following features:

  • Assign people to each role
  • Board View, Ticket View and List View
  • Customize Project Roles
  • Customize your Ticket fields
  • Customize your Workflow
  • Email notifications and private notes
  • Email notifications and private notes
  • Export tickets to CSV and Excel
  • External Access for non-registered users
  • Mark tickets with three-color stars
  • Project Performance Report
  • Share Notes and Files
  • Share Notes and Files
  • Team Roles
  • Threaded discussions and file attachments
  • Ticket Form Designer
  • Tickets by Email or Form
  • Track tasks, issues, tickets
  • Unified Notes & Files area across all the tickets
  • iPhone app

Q. Who are the typical users of smartQ?

smartQ has the following typical customers:

Mid Size Business, Small Business

Q. What languages does smartQ support?

smartQ supports the following languages:

English

Q. What type of pricing plans does smartQ offer?

smartQ has the following pricing plans:

Subscription

Q. Does smartQ support mobile devices?

smartQ supports the following devices:

Android, iPhone, iPad

Q. What other apps does smartQ integrate with?

smartQ integrates with the following applications:

5pm, Dropbox, Gmail, Google Drive, Microsoft OneDrive, Microsoft Outlook, Office 365, Slack, Slack

Q. What level of support does smartQ offer?

smartQ offers the following support options:

Forum, Online Support