KanbanFlow

KanbanFlow

Lean project management, simplified

4.6/5 (43 reviews)

KanbanFlow Overview

Visualize your work
The Kanban board gives you an excellent overview of your current work situation. Visualizing work in a team environment simplifies communication and lead to improved effectiveness.

Limit your work in progress
By focusing your efforts on working on fewer items at the same time, you will get more done. Lots more actually. And you will feel less stressed.

Collaborate in real-time
Any changes you make on the board are immediately available on all the team members' displays. You will always know what your team is working on at any moment.

Time tracking with Pomodoro
Optionally improve your focus even more by using the popular Pomodoro technique for time tracking of your tasks. Track and measure any interruptions to your focus.

Fast & intuitive UI
Get things done, quickly. It takes less than 2 minutes to learn how to use KanbanFlow. The user interface is built for speed, without frustrating loading times.

Mobile support
When you are away from your computer you can use our mobile site. It works well on Android, iPhone, Windows Phone and most other smartphones

Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Europe, United Kingdom, United States

Supported Languages

English

KanbanFlow Reviews

Overall rating
4.6/5
93% positive reviews
27
Excellent
13
Very good
3
Average
0
Poor
0
Terrible
Scott E.

The best kanban flow experience, and flexible enough to do just about anything!

Used Daily for 1+ year
Reviewed on 2017/10/10
Review Source: Capterra

This is the best way to visualize tasks and manage work flow. By having an ongoing list in things to do today, any of my team members can go in and pull a task into "Doing Now" - that + pomodoro timers that assign to each task means I can literally see where all the time in my day goes, and visually see how things are moving through the pipeline.

Pros

KanbanFlow is an amazing piece of software, and truly flexible for whatever you need it for. It allows you to visually manage any process, but our company uses it most heavily to monitor our WIP (work in progress) and to manage tasks across multiple users.

This allows us to take a quick snapshot of what's being worked on now, what needs to be done today/this week/this month. It also allows us to create an overall work flow ranging from this minute to strategy coming in the next months.

We have also used it to track deals in our pipeline but we ultimately switched that to Hubspot CRM because that includes deal values and forecasting while still retaining the Kanban Board aspect.

Probably the best part though, and the reason I always come back to KanbanFlow instead of any other Kanban Board is the pomodoro timer. This is the best place ever to use a pomodoro timer for a few reasons:

1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task.
2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do.

Cons

Nothing really, it does its job well. I do wish it had a mobile app instead of just a web interface, would encourage me to use it more on my phone.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

10.0/10
Daniel W.

Excellent and Easy to Use Kanban product

Used Daily for 2+ years
Reviewed on 2019/02/25
Review Source: Capterra

I have so far only used the free version, but I have thought many times I should buy the premium version if for no other reason than to support this great company and product. But with the free version I have all I need. I just use this for personal use. Where I currently work, they're already invested in Atlassian JIRA, so I can't influence them to purchase KanbanFlow, but if I am ever at another company or job where it comes up, I would enthusiastically recommend KanbanFlow. (Because compared to JIRA, KanbanFlow is so much easier and faster to use). I use this to track my Personal To-Do's and to track my Work To-Do's. I'm a software developer and when I get hot and heavy on a large complex project, I break down the work into tasks on cards, and it helps me organize and focus so much more. It's very easy to set up a board and add cards to it. I use the subtask checklist a lot, and I sometimes use the color coding too. It's so easy to move cards around the board. I haven't needed or tried to track history on a card, or track time, but those features (especially the time) seem to be available. The mobile website is great too, and I am able to move cards around or add/edit cards using chrome browser on my andriod phone, and it works surprisingly well.

Pros

Easy to use and fast. Setting up a board, adding entries to it, moving them around, is incredibly easy, intuitive, and fast.

Cons

Adding labels is a little slow. I wish I could add labels to cards more quickly and easily. As a result, I don't use the labelling feature much.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Gabriel C.

Fast tool for managing Agile teams

Used Daily for 6-12 months
Reviewed on 2019/02/11
Review Source: Capterra

We've used this tool (both the free variant and paid subscription) for managing multiple projects in the past. The software is extremely user friendly and everyone from developers to clients loved it.
KanbanFlow is heavily oriented on managing large numbers of concurrent work-in-progress tasks (Kanban), so it's dashboard is a collection of swim-lanes depicting the current progress. It allows for registering individual user accounts and assigning these to Agile boards.

The developers loved it as it is extremely simple to create a task, to update it's status or to record work.
The management & clients liked that they got an easy overview of everything that was getting worked on.

The paid subscription, while adding additional functionality and removing some of the limitations, is mostly focused on reports creation and task analytics - the latter was especially appreciated since it makes it easy to highlight time-hogging stories or tasks.

All-in-all this was immensely helpful for agile teams; more so when looking at the pricing - while KanbanFlow does not come with all the bells and whistles, it provides a solid feature set for a fraction of the price of other Agile trackers (e.g.: JIRA)

Pros

- Lightweight interface focused on speed, that manages to provide all functionality up-front
- Easy to log work hours & easy to export reports
- Task management can be easily grouped on multiple boards & teams
- It's (paid) analytics feature does provide valuable management information.

Cons

- The free option lacks the possibility to integrate with other mainstream software (however the paid version works with many various services)
- Does not allow for on-premises installation, all information is stored on their own servers/cloud.
- Workflow customizations are not possible.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Ronald L.

Productivity boosted!

Used Daily for 2+ years
Reviewed on 2019/01/23
Review Source: Capterra

KanbanFlow helped us organize a large set of tasks for a team of 19 people. Management also was able to create their own boards so we can keep track of different situations and on different levels. We never encountered problems setting up accounts and the site is always available and stable. We would be lost without it at this point! Users can activate e-mail notifications when a task is assigned to them which is useful if you ever have a reluctant users that says too much "I wasn't checking the board during the day".

Pros

*How easy and intuitive it is even for people that has never used something similar
*Includes so many useful features that have covered so far all situations we have encountered to keep track of the tasks
*Allows to manage different boards which is awesome for management
*Setting up accounts is quicker than you can imagine
*Makes you stay so organized that it's impossible to stop using it
*Stays efficient even with large teams

Cons

*Doesn't allow me to remove the colors I'm not using on the bottom legend without entering the settings menu. Just a little detail that could be easily implemented.
*There's no role in the boards that allowd users to only see it without editing rights. I guess it's linked to the concept of the metodology but it's been needed in a few opportunities.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Rick P.

My favorite Kanban webapp

Used Daily for 2+ years
Reviewed on 2018/01/18
Review Source: Capterra

Pros

All the basics of Kanban are available in the free tier. For a freelancer working with a single client, as I've done in the past, the free tier is probably all you need to get things done. I used Kanban Flow extensively for about 20 client projects, and then started using Slack. I've recently come back to KF, however, because it's much easier to stay focused and see how far you need to go to finish.

Free tier includes unlimited boards, and that's awesome.

The webapp is wicked fast on Chrome. I mean really really fast.

Premium tier is fairly priced.

Powerful premium features.

The app gets lots of attention from devs and is updated frequently.

Cons

Administration of boards is a bit tedious, requiring several clicks, and then clicks back to start over with a fresh board.

I can't find any way to increase the font size, other than zoom in Chrome.

Advanced functionality isn't free, and I imagine if you're a business with more than a couple team members, you'll need the premium tier.

Rating breakdown

Value for Money
Ease of Use
Customer Support

KanbanFlow Pricing

Starting from
US$5,00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Free vs. Premium?

KanbanFlow offers a free version without putting any limits on the number of users or boards.

For organizations that are in need of more functionality and faster support:

$5 per user, monthly
Premium boards
Priority support
No setup fee
No contract

KanbanFlow Features

  • API
  • Activity Dashboard
  • Collaboration Tools
  • Commenting
  • Drag & Drop Interface
  • Progress Tracking
  • Project Management
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Task Management
  • Task Tracking
  • Third Party Integration

  • Activity Tracking
  • Automatic Notifications
  • Gantt Charts
  • Prioritizing
  • Project Planning
  • Task Planning
  • Timesheets

Additional information for KanbanFlow

Key features of KanbanFlow

  • Add task from email
  • Add tasks from emails
  • Analyze & evolve your process
  • Analyze & improve your workflow
  • Assign collaborators
  • Board & task history
  • Built for speed
  • Calendar management
  • Configurable workflow
  • Copy boards
  • Cycle & lead time
  • Dashboard
  • Data export & import
  • Document & file attachment
  • File attachments
  • Filter & search
  • Integrate KanbanFlow with other systems
  • Mobile support for most smartphone
  • Numbering of tasks
  • Progress tracking
  • Real time Kanban board updates
  • Real-time collaboration
  • Recurring tasks
  • Revision history
  • Revision history
  • Stopwatch timer
  • Subtasks for tracking progress
  • Task time estimating
  • Time / task reporting
  • Time tracking with Pomodoro support
  • Users & roles
  • Visualize your work
  • WIP limits
  • Widgets

Benefits

Premium features

Filter & search
Filter your board on user, label, color or due date. Or a combination of them.
Are there many users on your board? Filter it to only show tasks assigned to you.
Use the search to instantly find the task you are looking for, even when you have 100s or 1000s of tasks on your board.

Add task from email
Quickly add new tasks to your board by sending an email from Outlook, Gmail or any other mail client.
The email subject will be used as task name and the email body as task description.
File attachments will automatically be added to the task.
Copy boards
Are your new projects similar to the old ones? In that case, create a board template and save time by copying it at the project startup.
All column and color settings are copied.
Decide whether to copy the board with or without tasks.

Manage your time
The Time report aggregates how the time is spent on different tasks.
Monitor your own progress or review what your team members have been working on.
Customize the report to fit your needs by using filters and grouping. Print the result or export to CSV.

KanbanFlow FAQs

Below are some frequently asked questions for KanbanFlow.

Q. What type of pricing plans does KanbanFlow offer?

KanbanFlow offers the following pricing plans:

Starting from: US$5,00/month

Pricing model: Free, Subscription

Free Trial: Not Available

Free vs. Premium?

KanbanFlow offers a free version without putting any limits on the number of users or boards.

For organizations that are in need of more functionality and faster support:

$5 per user, monthly
Premium boards
Priority support
No setup fee
No contract

Q. What are the main features of KanbanFlow?

KanbanFlow offers the following features:

  • Add task from email
  • Add tasks from emails
  • Analyze & evolve your process
  • Analyze & improve your workflow
  • Assign collaborators
  • Board & task history
  • Built for speed
  • Calendar management
  • Configurable workflow
  • Copy boards
  • Cycle & lead time
  • Dashboard
  • Data export & import
  • Document & file attachment
  • File attachments
  • Filter & search
  • Integrate KanbanFlow with other systems
  • Mobile support for most smartphone
  • Numbering of tasks
  • Progress tracking
  • Real time Kanban board updates
  • Real-time collaboration
  • Recurring tasks
  • Revision history
  • Revision history
  • Stopwatch timer
  • Subtasks for tracking progress
  • Task time estimating
  • Time / task reporting
  • Time tracking with Pomodoro support
  • Users & roles
  • Visualize your work
  • WIP limits
  • Widgets

Q. Who are the typical users of KanbanFlow?

KanbanFlow has the following typical customers:

Mid Size Business, Small Business

Q. What languages does KanbanFlow support?

KanbanFlow supports the following languages:

English

Q. What type of pricing plans does KanbanFlow offer?

KanbanFlow has the following pricing plans:

Free, Subscription

Q. Does KanbanFlow support mobile devices?

We do not have any information about what devices KanbanFlow supports

Q. What other apps does KanbanFlow integrate with?

KanbanFlow integrates with the following applications:

Zapier

Q. What level of support does KanbanFlow offer?

KanbanFlow offers the following support options:

FAQs, Online Support, Phone Support